Corp Admin - A/R

We are a John Deere dealer with 35 locations serving a diverse group of agricultural, commercial, and residential customers in North Carolina, South Carolina and Virginia. At Quality Equipment, we pride ourselves on our commitment to our customers, our employees, and our community. Our employees and management stay close to our customers and strive to serve them quickly and in ways that make sense in each local area.

Our work culture is ethical, entrepreneurial, and hard working. We work with excellent people every day – our customers and our co-workers. Our work is challenging and offers a great deal of variety in the tasks we do. At Quality Equipment, we strive to be the premier John Deere dealer in our region by serving our customers with commitment and integrity.

We offer the opportunity for stable, rewarding, and challenging work with a large and growing company which still maintains the feel of a small business. At Quality Equipment, there are opportunities to grow and advance in your career.

We are currently looking for a Corporate Admin - A/R to join us at our Fuquay-Varina location.

JOB FUNCTION

Works closely with the accounting department performing a full range of accounts receivable administrative support duties such as: payment posting, verification, reconciliation, processing of monthly statements, posting and audit of accounts receivable related transactions to journals, ledgers and other records while closely following established policies and procedures.

BASIC FUNCTIONS AND RESPONSIBILITIES

• Performs daily accounts receivable functions, including posting customer payments, processing checks through remote deposit capture, and preparing and distributing monthly customer statements.
• Reviews customer accounts for billing accuracy, researches discrepancies, and assists with resolving account issues.
• Utilizes accounting reports and web-based applications to monitor assigned customer account balances and identify outstanding or past-due amounts requiring follow-up.
• Contacts designated customers regarding outstanding balances, payment status, and account discrepancies. Documents communications and follows up as appropriate.
• Responds to internal and external inquiries regarding customer account balances, payments, billing questions, and account status in a timely and professional manner.
• Performs general administrative and clerical duties, including telephone and email correspondence, document preparation, certified mail processing, and other routine office functions.
• Assists in identifying and resolving discrepancies between customer payments, accounts receivable records, and bank deposit information.
• Maintains accurate and organized customer account records and supporting documentation in accordance with established company procedures.
• Maintains strict confidentiality of customer information, financial records, and other sensitive company information.
• Represents Quality Equipment professionally and courteously in all interactions with customers, employees, and other business contacts.
• Performs other duties as assigned by management in support of the dealership's operations and objectives.

EXPERIENCE, SKILLS, AND KNOWLEDGE REQUIREMENTS

• Solid clerical expertise with strong attention to detail
• General accounting knowledge
• Excellent communication and organizational skills
• Working knowledge of personal computers and experience in the use of Microsoft Word, Excel and Outlook.
• Ability to provide complete follow-through on areas of responsibility
• Ability to manage and convey confidential information appropriately
• Must work well with peers and customers to solve problems and achieve goals using accepted company conduct
• Excellent customer service skills; in person, on the phone and in writing
• Previous accounts receivable or accounting experience preferred
• Must possess a high school diploma or equivalent

PHYSICAL DEMANDS

• Noise Levels: Medium
• Weight Requirements: Lifting up to 50 lbs.
• Mobility: Squatting, bending, climbing, lifting, reaching, twisting, standing, sitting and repetitive keyboarding for long durations of time.
• Visual: Working with PC, online content, manuals and close detailed work
• Dexterity: Ability to grasp and manipulate tools, equipment and machines.

Our employees receive competitive wages and can participate in the benefits which currently include medical and dental insurance, flexible spending account, life insurance, paid time off, paid holidays, a 401(K) program with employer match and a company discount. In addition, Quality Equipment provides significant paid training and opportunities for professional and personal development. Our goal is for our employees to reach their full potential.