Position: Assets Coordinator
Location: The Woodlands, Texas Status: Permanent, full-time (1). This is a full-time position. This is a newly created position.
Work Arrangement: Hybrid – 2 days per week in the office
The Assets Coordinator is responsible for nationwide sourcing, deployment, tracking, vendor management, maintenance coordination, and cost control of mobile field assets supporting QCI operations and commercial activities. Assets include frac tanks, pumps, hoses, filtration systems, temporary storage equipment, transloading support equipment, and related field infrastructure.
The role serves as the central point of contact between Commercial, Operations & Logistics, and vendors to ensure assets are available, compliant, reliable, and cost-effective. The position supports customer commitments while improving asset utilization, availability, total cost of ownership (TCO), and return on investment (ROI).
Some of the responsibilities of the Assets Coordinator include:
Asset Lifecycle
- Determine which assets QCI should own, rent, lease, standardize, redeploy, or retire.
- Manage the asset lifecycle from planning and sourcing through deployment, operation, maintenance, inspection, repair, redeployment, and retirement.
- Develop regional capacity requirements and demand forecasts aligned with commercial and operational needs.
- Support capital equipment evaluations and purchase-versus-rental decisions.
Sourcing, Vendor Management, and Financial Control
- Lead nationwide sourcing activities for field assets and related services.
- Negotiate rental rates, service levels, equipment standards, and service agreements.
- Manage rolling monthly POs, rental commitments, annual assets budgets vs actual.
- Establish a preferred vendor network and prioritized regional call lists.
- Identify vendor consolidation, standardization, and cost reduction opportunities.
Asset Deployment, Systems, and Performance
- Coordinate asset placement requests from Commercial and Operations teams.
- Maintain the enterprise asset tracking database and utilization reporting.
- Support ERP integration, barcoding, GPS tracking, and other asset visibility tools.
- Develop KPIs for utilization, spending, vendor performance, deployment speed, and asset availability.
- Conduct periodic field audits to verify asset location, condition, utilization, billing accuracy, safety, and compliance.
Leadership and Collaboration
- Work closely with commercial and logistics to place field assets needed for growth.
- Communicate regularly with national and regional vendors, service providers, contractors, and suppliers.
- Develop practical solutions that improve availability, reliability, standardization, and TCO.
What are the requirements and skills needed for this role?
- Education: Bachelor’s degree in Supply Chain Management, Operations Management, Engineering, Business Administration, Logistics, or a related field preferred. Equivalent relevant industry experience will be considered.
- Experience: 5+ years of experience managing industrial equipment, field assets, rental fleets, logistics assets, maintenance programs, or related operational activities.
- Vendor and multi-site experience: Demonstrated experience managing and negotiating with vendors and supporting multi-site operations.
- Preferred industry background: Experience in chemical distribution, industrial services, environmental services, oil and gas, water treatment, bulk handling, equipment rental, field services, or maintenance is preferred.
- Travel: Approximately 25–40%, depending on business requirements and field activity.
- On-call availability: Occasional after-hours support may be required for critical deployments, equipment failures, customer escalations, or urgent operational needs.
- Physical requirements: This role involves a combination of office and field environments. Site visits may require walking through industrial facilities, climbing stairs, inspecting equipment, and working outdoors in varying weather conditions.
- Emergency response: May be required to support operational emergencies and urgent field asset deployment needs.
At Quadra, we offer not only an engaging culture, a collaborative, family-oriented and supportive environment, but also plenty of autonomy and flexibility. We also offer you the opportunity to be part of a professional, fun, innovative and committed team in a growing, people-oriented, Great Place to Work® certified organization. In addition to being Great Place to Work® certified, Quadra has been recognized as one of the Best Managed Companies for over 20 years! You will work with dynamic colleagues who are eager to share their knowledge with you.
Here are some of the perks of choosing Quadra:
- Permanent, full-time position: Join us for a stable, long-term career
- Competitive salary, Premiums & Performance Incentives: Your hard work is rewarded with attractive compensation and bonuses
- Tailored training: We provide personalized training to support you and your growth
- Excellent Benefits Package: Medical, Dental, HSA, and more to keep you covered including our Employee Assistance Program (EAP) and access to telemedicine/Virtual healthcare
- Generous Time Off: Flexible personal days, sick days and vacation to recharge
- Wellness Programs: Enhance your quality of life with wellness initiatives, including health and mental wellness programs from healthcare leaders
- Pension plan with match: Plan your future with our matched pension plan program
- Family-owned and support environment: Be part of a private, family-owned company with a strong infrastructure and core values
- Award-Winning Workplace: Work in a certified Great Place to Work®, and Best Managed Company!
- Inclusive Culture: We celebrate diversity and caring for each other and having fun are part of our core values!
- Career Growth: Unlock opportunities for development in a fast-paced growing company
- Fun Social Activities: Get involved in company events, Volunteering programs, etc.
- Referral & Recognition Programs: Earn monetary rewards through our referral and employee recognition programs (years of service, merit awards, etc.)
- And Much More !
Compensation Information: The annual base pay range for this position is reasonably expected to be $81,700.00 USD to $127,700.00 USD. Please note that the base pay shown is a guideline, and individual total compensation will vary based on factors such as job-related knowledge, skills, education, and experience.
Base salary is only a part of the total rewards package - this role will also be eligible for a generous incentive program and benefits. Quadra’s salary ranges are benchmarked and are determined by role and level. Please note that the base pay shown qualifications, skill level, competencies, and work location.
Quadra supports and values diversity and offer equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status and gender identity. Quadra also welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. We recognize that some people do not identify themselves as either male or female. Therefore, whenever possible, we have opted for a gender-neutral wording in a non-discriminatory spirit.
Please note that Quadra recruiters only use official @quadragroup.com email addresses. We never request fees or sensitive personal information during recruitment. Be cautious if you receive messages from domains that look similar to Quadra Group but are not official. If in doubt, please contact us directly via our Careers page.