Payroll Operations & Compliance Manager

About PVS Chemicals, Inc.

PVS enables our world through the safe and reliable delivery of chemistry, either created by us or sourced through trusted partners. The products and services that we provide touch everyone in some unique way. We are passionate about the work we do and abide by our guiding principles, The Nicholson Nine, to be a safe and sustainable chemical provider the world trusts. With a career at PVS, you'll play a vital role in the daily lives of millions of people.

Summary:

The Payroll Operations & Compliance Manager serves as the organization's payroll subject matter expert, responsible for ensuring accurate, compliant, and efficient payroll administration across multiple states and business entities. This role oversees payroll system integrity, payroll tax and labor law compliance, ADP and eTime configuration, pay rule administration, PTO and timekeeping setup, and payroll data governance. Partnering closely with Payroll, HR, Finance, HRIS, and operational leaders, the position ensures payroll practices align with federal, state, provincial, and local regulations while leading payroll integrations for acquisitions, payroll system optimization, and the successful transition of newly acquired companies into PVS payroll processes and systems.

Responsibilities:

Payroll Compliance & Governance

• Serve as the payroll compliance subject matter expert for Canadian and U.S. multi-state payroll operations.
• Monitor and evaluate federal, state, and local payroll regulations to ensure ongoing compliance.
• Partner with internal and external auditors on payroll-related audits and compliance reviews.
• Develop, maintain, and administer payroll policies, procedures, and payroll governance standards.
• Ensure compliance with wage and hour laws, overtime regulations, paid sick leave requirements, minimum wage laws, garnishments, and payroll tax requirements.

Payroll Systems Administration

• Maintain and optimize payroll system configurations within ADP and supporting workforce management systems.
• Review and correct payroll setup issues including pay codes, earning and deduction codes, tax configurations, labor allocations, and employee data structures.
• Ensure work locations, tax jurisdictions, and organizational assignments are properly aligned to support accurate taxation and reporting.
• Maintain payroll data integrity across payroll, HRIS, timekeeping, and reporting systems.
• Lead payroll testing efforts related to configuration changes and system enhancements.

Timekeeping & Pay Rule Administration

• Administer and optimize eTime configurations and related workforce management processes.
• Configure and maintain pay rules governing overtime calculations, shift premiums, holiday pay, meal periods, and paid time off accruals.
• Evaluate system setup to ensure compliance with applicable wage and hour requirements.
• Identify and resolve payroll calculation issues resulting from system configuration or process gaps.

Payroll Process Improvement

• Analyze payroll operations and identify opportunities to improve accuracy, compliance, efficiency, and employee experience.
• Establish standardized payroll procedures across business units and acquired organizations.
• Develop sustainable payroll controls and exception management processes.
• Create reporting and auditing practices to proactively identify payroll issues.

Acquisitions & Payroll Integrations

• Serve as the payroll lead for mergers, acquisitions, and business integrations.
• Assess payroll systems, policies, pay practices, and timekeeping processes of newly acquired organizations.
• Lead payroll conversion activities from legacy payroll systems into PVS payroll platforms.
• Align acquired companies to PVS payroll policies, procedures, pay practices, and compliance standards.
• Develop repeatable payroll integration methodologies that support future acquisitions. Payroll Data Management
• Conduct payroll data audits and cleansing activities.
• Review organizational structures, tax setups, pay groups, and work locations for accuracy.
• Identify and correct system inconsistencies impacting payroll processing, reporting, or compliance.
• Support payroll reporting and analytics necessary for operational decision-making.

Skills & Abilities

Required

• 5-7+ years of progressive payroll administration experience.
• Experience processing payroll in multiple states and understanding applicable wage and hour laws.
• Strong knowledge of payroll tax regulations and tax jurisdiction requirements.
• Hands-on experience administering ADP payroll platforms.
• Experience configuring payroll and timekeeping systems including pay rules, overtime calculations, PTO accruals, and tax setups.
• Experience identifying and correcting payroll system configuration and data integrity issues.
• Strong analytical, problem-solving, and auditing skills.

Preferred

• Certified Payroll Professional (CPP).
• Experience with ADP Workforce Now, ADP eTime, UKG, Workforce Management, or similar platforms.
• Experience supporting mergers, acquisitions, and payroll conversions.
• Experience in manufacturing, distribution, logistics, or multi-location environments.
• Experience supporting Canadian payroll and provincial employment standards.
• Experience with union payroll environments.

Education and Experience

• Bachelor's degree in Human Resources, Business, Accounting, Finance, Information

Physical & Work Environment This position is based in both an at-home and a professional office setting. It is primarily a sedentary position, involving regular use of a computer and standard office equipment. The role requires sustained attention to detail, focus on administrative and system tasks, and the ability to handle confidential information with discretion. Standard business hours apply.

PVS values diversity and is committed to upholding the laws and regulations published by the Equal Employment Opportunity Commission. As an equal opportunity employer, PVS makes all employment-related decisions based upon qualifications, merit, and business needs.

Applicants must be able to pass a drug screen and background check. #IND100