Special Projects Manager

Company Overview:

The New York City Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers. We're tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team. The selected candidate will be an employee of Public Health Solutions, a nonprofit organization which is the fiscal and administrative manager of the grant but will work be supervised by DOHMH. This is a grant-funded position.

Program Overview:

The Office of Emergency Preparedness and Response (OEPR) promotes DOHMH’s and NYC’s ability to prepare for, respond to, and recover from health emergencies through the coordination of agency-wide emergency preparedness planning, training and exercises and through regular engagement with communities as well as city, state and federal partners. OEPR envisions a healthy, resilient city in which all New Yorkers are able to achieve and maintain optimal and equitable health outcomes before, during, and after emergencies. OEPR’s work recognizes the social inequities that can negatively impact our efforts to maintain and improve the health of New Yorkers during and after a disaster. OEPR works to improve its application of social justice and racial equity to its emergency preparedness and response work to ensure the most equitable post-disaster public health outcomes possible.

Position Summary:

DOHMH has an opening for a Special Projects Manager. Reporting to the Deputy Commissioner, this position will oversee and coordinate special projects, support strategic initiatives, prepare materials for high-level meetings, track key deliverables, and collaborate with internal and external stakeholders to ensure the timely execution of divisional priorities.

Specifically the Special Projects Manager will:

• Manage or support special projects and strategic initiatives for the division. Examples include the agency’s Divisional Accountability Meetings for program performance management and OEPR staff engagement and resilience initiatives.
• Lead preparation for and attend high-level meetings with agency and City leadership including synthesizing complex information quickly for reports, briefings, analyses, program updates, divisional policies, and ad hoc requests and collaborating with key stakeholders at various levels across the division and the agency to ensure execution of projects/initiatives.
• Track and ensure completion of Deputy Commissioner review and approval of various division communications, documents and products, including but not limited to agreements, plans, policies and training.
• Provide the Deputy Commissioner with regular updates on current projects by gathering information from program leads, prompting them for any necessary actions and documentation progress.
• Plan division-wide events as requested, including all staff divisional meetings, training and retreats.
• Prepare materials and maintain records of select meeting proceedings and follow-ups, monitor and track tasks, and ensure deliverables and deadlines are met.
• Oversee the coordination of responses to ad hoc requests from agency leadership and City Hall, collaborating with and triaging to appropriate staff and ensuring proper follow-up.
• Manage completion of surveys or other related materials, which require gathering feedback from staff across OEPR and/or agency.
• Develop and coordinate responses for speaking engagements, meetings and briefings and coordinate approvals for OEPR staff external presentations to ensure timely completion of deadlines.
• Respond to public health emergencies when called upon.

Qualifications:

• Master’s degree from an accredited college in emergency management, public health, disaster management, emergency preparedness/administration, public administration, or related field and one (1) year of satisfactory full-time professional experience in one or a combination of the following area(s): emergency preparedness planning/management, emergency medical services, fire or public safety, law enforcement, homeland security, public health, mental health, environmental/occupational health and safety or a related specialized area; or
• A baccalaureate degree from an accredited college and two (2) years of satisfactory full-time professional experience in one of the areas described in “1” above; or
• A satisfactory equivalent combination of education and experience. However, all candidates must have a minimum of one (1) year of satisfactory full-time professional experience in one of the areas described in “1” above.

Additional Desired Qualities:

• Exceptional judgement, solutions oriented and ability to both take direction and make decisions independently.
• Exceptional communication skills (both written and verbal) with the ability to work with individuals at various levels, including executives.
• Experience working independently and in teams.
• Experience with project management and coordination.
• Exceptional attention to detail, organizational and time management skills.
• A minimum of 3 years work experience in public health and/or healthcare emergency preparedness and response, or related experience.

Benefits:

• Hybrid Work Schedule.
• Generous Paid Time Off and Holidays.
• An attractive and comprehensive benefits package including Medical, Dental and Vision.
• Flexible Spending Accounts and Commuter Benefits.
• Company Paid Life Insurance and Disability Coverage.
• 403 (b) + employer matching and discretionary company contributions.
• College Savings Plan.
• Ongoing training and continuous opportunities for professional growth and development.

Additional Information:

• This is a temporary grant-funded position.
• This individual must reside in the tri-state area (NY, NJ, CT) by their confirmed start date.
• Preference may be given to individuals residing in New York City (5 boroughs) or surrounding New York State counties.
• This individual will be expected to work non-business hours during emergencies.

At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don’t have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities. We look forward to learning more about you! PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTQIA+ individuals, and veterans.

Monday-Friday 35 Hours Per week