Financial Analyst

Company Overview:

With an annual budget of $2.3 billion and more than 7,000 employees throughout the five boroughs, the New York City Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We're tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team. With grant funds from the Centers for Disease Control and Prevention (CDC), DOHMH is undertaking a new initiative that will meet critical infrastructure needs and make possible strategic investments that will have lasting effects on public health. Investments and improvements through this initiative will help modernize DOHMH’s foundational capabilities and data infrastructure, enabling it to partner in complex health and health care environments and, in turn, support better public health outcomes, including COVID-19. This initiative supports larger efforts to rebalance investments in public health and more equitably serve communities and populations. The selected candidate will be an employee of Public Health Solutions, a nonprofit organization which is the fiscal and administrative manager of the grant but will work be supervised by DOHMH. This is a grant-funded position ending in November 2027.

Program Overview:

The Division of Finance improves the effectiveness and impact of DOHMH programs and administrative operations through information and analysis, resource development and allocation, fiscal integrity, performance and improvement, technical assistance to programs, and coordination with oversight entities (including the Mayor's Office of Management and Budget, Mayor's Office of Contract Services, and the Mayor's Office of Nonprofit Services). Bureau of Revenue mission to provide timely, accurate and transparent information, analysis, policies and procedures necessary to plan, allocate and monitor the Department's financial resources. To ensure efficient capture of revenues due to the Department from a range of government, private and other sources through research, billing, and collection activities. To ensure the Department receives and maximizes their allowable reimbursement from state, federal, and 3rd party funding sources for all Agency expenditures.

Position Summary:

DOHMH has an opening for a Financial Analyst of Close Out Unit and is responsible for conducting fiscal reviews and completing the annual fiscal closeout of delegate agency contracts. The analyst supports accurate reconciliation, timely closeout determinations, and clear communication with internal program staff and external providers. Reports To: Director, Close Out Unit

Specifically, the Financial Analyst will:

• Perform fiscal review and annual closeout of delegate agency contracts, including analysis of claims, budgets, and supporting documentation.
• Review provider expenditures for allowability, allocability, and compliance with contract requirements and City/DOHMH fiscal policies.
• Reconcile payments, advances, and expenditures; identify overpayments/underpayments and support recovery or adjustment actions as needed.
• Evaluate indirect cost rate (ICR) and administrative cost claims in accordance with applicable guidance (e.g., de minimis rules and system limitations).
• Prepare closeout determinations, summaries, and supporting workpapers; document findings and maintain complete audit-ready files.
• Communicate with delegate agencies regarding documentation requests, discrepancies, disallowances, and closeout outcomes; draft professional correspondence as needed.
• Coordinate with program, procurement, and finance staff to resolve contract and payment issues and ensure timely closeout completion.
• Support data entry and review in applicable systems (e.g., PASSPort and legacy systems), ensuring accuracy and consistency with approved budgets and claims.
• Perform fiscal review and annual closeout of delegate agency contracts, including analysis of claims, budgets, and supporting documentation.
• Review provider expenditures for allowability, allocability, and compliance with contract requirements and City/DOHMH fiscal policies.
• Reconcile payments, advances, and expenditures; identify overpayments/underpayments and support recovery or adjustment actions as needed.
• Evaluate indirect cost rate (ICR) and administrative cost claims in accordance with applicable guidance (e.g., de minimis rules and system limitations).
• Prepare closeout determinations, summaries, and supporting workpapers; document findings and maintain complete audit-ready files.
• Communicate with delegate agencies regarding documentation requests, discrepancies, disallowances, and closeout outcomes; draft professional correspondence as needed.
• Coordinate with program, procurement, and finance staff to resolve contract and payment issues and ensure timely closeout completion.
• Support data entry and review in applicable systems (e.g., PASSPort and legacy systems), ensuring accuracy and consistency with approved budgets and claims.
• Assist the Director with reporting, tracking closeout status, and process improvements to strengthen controls and efficiency.
• Assist the Director with reporting, tracking closeout status, and process improvements to strengthen controls and efficiency.

Qualifications:

• A baccalaureate degree from an accredited college, including or supplemented by 24 semester credits in accounting, including one course each in advanced accounting and auditing.
• 3 Years’ previous experience working in fields related to the fiscal review and annual fiscal closeout of delegate agency contracts.
• Capacity and willingness to learn and follow closeout workflows, documentation standards, and contract fiscal review requirements using PASSPort/PAYRS/Contrak Systems.
• The ideal candidate for this position must be a pro-active and self-motivated individual with the ability to work in teams and in a highly dynamic environment with multiple stakeholders and timelines.

Additional Desired Qualities:

• Experience with stakeholder engagement and project management.
• Excellent communication (verbal & written) and interpersonal skills.
• Strong analytical skills and ability to manage and report complex information.
• Experience with data collection, analysis and interpretation.
• Desire to grow professionally, develop new skills and willingness to work outside of comfort zone.
• Experience working with the public health sector and coordinating projects involving multiple stakeholders.
• Ability to prioritize and work in fast-paced environment with hard deadlines.
• Fluency in Microsoft Word, Excel, Outlook, and PowerPoint.

Benefits:

• Hybrid Work Schedule.
• Generous Paid Time Off and Holidays.
• An attractive and comprehensive benefits package including Medical, Dental and Vision.
• Flexible Spending Accounts and Commuter Benefits.
• Company Paid Life Insurance and Disability Coverage.
• 403(b) + employer matching and discretionary company contributions.
• College Savings Plan.
• Ongoing trainings and continuous opportunities for professional growth and development.

Additional Information:

• This is a temporary grant-funded position ending in November 2027.
• This individual must reside in the tri-state area (NY, NJ, CT) by their confirmed start date.
• Preference may be given to individuals residing in New York City (5 boroughs) or surrounding New York State counties.
• This individual will be expected to work non-business hours during emergencies.

At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don’t have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities. We look forward to learning more about you! PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTQIA+ individuals, and veterans.

Monday-Friday

35 Hours Per week