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Added 12 mins ago
Associate Director, Prospect Development / Development Research Manager
Michigan State University
East Lansing, MI
As a member of the Prospect Development Team, the Associate Director of Prospect Development works with the Director of Prospect Development to provide leadership, oversight, and strategy…
Added 12 mins ago
PATIENT FLOW MANAGER, TRAINING AND OPERATIONS - HEALTHCARE
Compass Group, North America
Detroit, MI
As a Patient Flow Manager , you will provide leadership and operational oversight for a team of Patient Flow Coordinators and Transporters within a hospital setting. This role is…
Added 15 mins ago
Senior Advisor and Director, Workforce Development Board
City of New York
New York, NY
Reporting to the Chief Policy and Programs Officer, the Senior Advisor and Director of the NYC Workforce Development Board is a key advisor and manager for a range of NYC Talent priorities,…
Added 23 mins ago
Human Resource Generalist
E11EVEN Club Hotel & Residences
Miami, FL
…Department in daily administrative functions. Assist the General Manager and Director of Human Resources with key responsibilities for both offices, which includes new hire administration,…
Added 23 mins ago
Technical Program Manager III, Site Reliability Engineering, Google Cloud
Google
Sunnyvale, CA
Partner with Dev Team Leads, SRE leadership, and core infrastructure teams to align roadmaps, define clear milestones, track deliverables, and manage expectations across Director and VP…
Added 51 mins ago
VH
Staff Psychologist-Community Living Center/Outpatient Palliative Care-EDRP Authorized
Veterans Health Administration
San Antonio, TX
- $94,397 to $174,906 USD / year
…treatment of patients with the goal of assisting patients to partner with the interdisciplinary team in working to diminish, eliminate, or better cope with issues of aging, as well as…
Added 54 mins ago
UM
MAIN STORE MANAGER, NF3/RFT
U.S. Marine Corps
San Diego, CA
- $30 to $34 USD / hour
Serves as the Store Manager in a store with an annual sales volume of less than $10M and drives the implementation of corporate programs by motivating and supporting the store leadership…
Added 1 hour ago
Program Manager 2
CORP-Corporate Office
United States
Northrop Grumman Aeronautics Systems (AS) sector has an opening for a Program Manager 2 to join our team of qualified, diverse individuals. This leadership opportunity is based in Palmdale,…
Added 1 hour ago
UM
MARINE MART MANAGER NF-03
U.S. Marine Corps
Oceanside, CA
- $48,000 to $57,000 USD / year
Serves as the Marine Mart Manager and plans, identifies, communicates and delegates key responsibilities and practices to the store leadership team to ensure smooth flow of operations…
Added 1 hour ago
Church Engagement Specialist
Raleigh, NC
Assist with implementing a system for measuring and evaluating programmatic impact in partnership with Director of Research and Senior Program Manager of FIRC
Added 1 hour ago
PG
Senior Account Executive
Publicis Groupe Holdings B.V
Philadelphia, PA
- $60,800 to $84,000 USD / year
We’re searching for a Senior Account Executive who can bond with the client daily, carry cross-channel Marketing programs to fruition and assist Managers in rolling out client…
Added 2 hours ago
FL
Training Administrator
Federal Law Enforcement Training Centers
Glynco, GA
- $74,978 to $116,362 USD / year
Ensuring training programs comply with DHS, FLETC, and Partner Organization policies, regulations, and objectives.
Added 2 hours ago
FE
Emergency Management Specialist (Response) - Operations Branch Director Type II
Federal Emergency Management Agency
Oakland, CA
- $64 to $83 USD / hour
In this position, you will serve as an Emergency Management Specialist (Response) - Operations Branch Director Type II and report to the Operations Section Chief and coordinates federal…
Added 3 hours ago
Sr Portfolio Manager
Jobgether
Remote, United States
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Sr Portfolio Manager based in the United States.
Added 3 hours ago
Sr Analyst, Workforce Management Insights
AB3 Nationwide Life and Annuity Insurance Co
OH
Partner with stakeholders to define the business question, measures, data requirements, and intended use of analysis; manage work through delivery and communicate risks or limitations.
Added 3 hours ago
Sr. Analyst, Marketing Management
AB3 Nationwide Life and Annuity Insurance Co
OH
Reporting Relationship: Reports to Manager/Director. This is an individual contributor role.
Added 3 hours ago
Consultant, Data Engineer - Reference Data Management
AB3 Nationwide Life and Annuity Insurance Co
OH · AZ
Partner with business data owners and stewards to understand reference data needs, then translate their decisions into Semarchy models - for example, product and fund entities, attributes,…
Added 3 hours ago
T&
Office Manager
Tyson & Mendes LLP
Seattle, WA
- $85,000 to $100,000 USD / year
Reports directly to and supports Administrative & Legal Services Director and the Seattle Managing Partner
Added 3 hours ago
Director, Internal Audit
J&J Family of Companies
Raynham, MA
Typically 10-12 years of progressive experience in internal audit, external audit, finance, or risk management, including leadership responsibility at the director or senior manager level.
Added 3 hours ago
Director, ASAT Systems and Technology Sciences
Bristol Myers Squibb
Devens, MA
The Director of ASAT Systems and Technology Sciences provides strategic and technical leadership for Cell Therapy laboratory systems, digital technologies, and data platforms across the…
Added 3 hours ago
Senior Manager, Rewards Partner
ThermoFisher Scientific
Waltham, MA
…the world? An exciting opportunity has opened for a Senior Manager, Rewards Partner role on our Total Rewards team! The ideal candidate brings deep experience designing and implementing…
Added 3 hours ago
BI
Nurse Manager – Outpatient Neurology (Full Time)
Beth Israel Lahey Health
Boston, MA
- Full-time
…Associate Chief Nurse of Ambulatory Operations, the Clinical Manager - RN is responsible for providing clinical leadership and administrative oversight across outpatient areas to include…
Added 4 hours ago
J
Primary Care Social Work Case Manager
Jobgether
Remote, United States
- $65,000 to $85,000 USD / year
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Primary Care Social Work Case Manager based in the United…
Added 4 hours ago
TT
Advertising & Media Planning Manager
THIRTY THREE
Los Angeles, CA
- $90,000 to $120,000 USD / year
The Advertising & Media Planning Manager is the first dedicated advertising role at 33 USA Inc. (Los Angeles office) and is responsible for building the Company's North American advertising…
Added 4 hours ago
Engineering Manager
Kyoto Fusioneering America
Oak Ridge, TN
Across all programs, the Engineering Manager owns four essential execution functions: design coordination and code compliance; engineering process governance and configuration management;…

Propel Autism

Intake Coordinator

College Park, GA, United States

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Job details

Education: High school diploma
Experience: 1+ years of operations, healthcare administration, office management, or multi-department coordination experience.
Posting language: English
Posted: Nov 4, 2026

Original job description

Position Summary:

The Operations Manager is responsible for the day-to-day operational success of one assigned Propel Autism clinic. This role partners closely with the Clinical Director to create an exceptional experience for clients, families, and team members by ensuring efficient operations, maintaining compliance, supporting staff, and fostering a positive clinic culture.

The Operations Manager serves as the operational leader of the clinic, overseeing scheduling support, family onboarding, facility management, technology, employee engagement, and operational processes that allow the clinical team to focus on delivering outstanding client care.

Clinic Operations:

Oversee the daily non-clinical operations of the assigned Propel Autism clinic.
Partner closely with the Clinical Director to remove operational barriers that impact client care.
Ensure the clinic maintains a safe, organized, welcoming, and efficient environment for clients, families, and employees.
Monitor operational workflows and identify opportunities to improve efficiency and overall family experience.
Assist with implementation of new operational processes and company initiatives.
Support operational needs during periods of growth or increased client demand.

Family Experience & Client Intake:

Welcome prospective families by coordinating clinic tours and introducing Propel Autism services.
Coordinate client intake activities to ensure a seamless onboarding experience.
Manage service agreements and ensure all required documentation is completed accurately and maintained appropriately.
Collaborate with Scheduling, Clinical Leadership, and Billing to support a smooth transition from intake to active services.
Maintain exceptional customer service while serving as a primary operational resource for families.

Scheduling Support:

Provide backup scheduling support to maintain continuity of clinical services.
Assist with schedule adjustments resulting from staff absences, client cancellations, or operational changes.
Collaborate with Clinical Leadership to optimize schedules and maximize continuity of care.
Support operational communication regarding scheduling changes when needed.

Team Member Onboarding:

Coordinate onboarding for new employees assigned to the clinic.
Ensure new hires have the equipment, workspace, system access, and resources necessary for a successful first day.
Create a welcoming onboarding experience that reflects Propel Autism's culture and values.
Partner with Human Resources, Talent Acquisition, and Clinical Leadership throughout the onboarding process.

Culture & Employee Engagement:

Foster a positive and engaging clinic culture.
Coordinate employee appreciation events, recognition programs, celebrations, and team-building activities.
Promote employee engagement initiatives that reinforce Propel Autism's mission and values.
Partner with clinic leadership to support employee morale and retention.

Technology Support:

Provide first-level operational support for clinic technology.
Troubleshoot operational issues related to:
Tablets
Printers
Central Reach
Internet and basic hardware
Coordinate with IT vendors and support teams when escalation is necessary.
Assist employees with operational technology questions and system access.

Facility Management:

Manage the day-to-day maintenance and operational needs of the assigned clinic.
Coordinate preventative maintenance, repairs, vendor services, and equipment upkeep.
Maintain inventory of operational and office supplies.
Ensure the clinic remains clean, organized, functional, and welcoming.
Coordinate facility improvements and maintenance projects with approved vendors.
Report facility concerns promptly and ensures timely resolution.

Safety & Compliance:

Maintain compliance with Propel Autism policies and procedures.
Ensure the clinic follows HIPAA, OSHA, and applicable to federal, state, and local regulations.
Assist with operational audits and compliance initiatives.
Support emergency preparedness procedures and workplace safety initiatives.
Maintain required operational documentation and records.

Operational Collaboration:

Partner daily with the Clinical Director to ensure efficient clinic operations.
Collaborate with Talent Acquisition, Human Resources, Billing, Scheduling, and Executive Leadership as needed.
Communicate operational updates and identify opportunities for continuous improvement.
Support special projects and operational initiatives assigned by leadership.

Qualifications:

Required

1+ years of operations, healthcare administration, office management, or multi-department coordination experience. Experience in ABA, behavioral health, healthcare, or pediatric services.
High school diploma or GED required. Undergraduate degree in related field preferred.
Experience supporting client scheduling or intake of coordination.
Experience with practice management software (Central Reach preferred).
Supervisory or team leadership experience.
Strong organizational and project management skills.
Excellent communication and interpersonal skills.
Ability to prioritize multiple responsibilities in a fast-paced environment.
Strong problem-solving and decision-making skills.
Proficiency with Microsoft Office Suite and Google Workspace.
Ability to learn and effectively utilize Central Reach, Paycom, and other operational systems.

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More about this job

Skills

Regulatory compliance
Scheduling
Onboarding
Customer experience
Documentation
Leadership
Customer service
Communication skills
Team building
Troubleshoot
Manage inventory
Process improvement
Office administration
Team leadership
Project management
Interpersonal skills
Problem solving
Decision making
Microsoft Office
Google Workspace

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