Administrative Assistant

Title: Administrative Assistant

Program: Empire Men’s Shelter

Salary Range: $45,740 - $49,740 per year

Program Description:

The Shelter is a 110-bed, 24/7 general population emergency shelter for homeless men. Our comprehensive services include case management, individual and group counseling, recreational activities, and housing placement assistance. Additionally, on-site medical and psychiatric services are offered in addition to referrals to a wide variety of resources and services that our clients may need.

Overall Responsibilities:

Under the direction of the Program Director with some latitude for independent action, the Administrative Assistant is responsible for performing a myriad of administrative duties to aid in the achievement of goals and objectives of the program; performs related work.

Essential Duties and Responsibilities:

The essential duties of the Administrative Assistant include but are not limited to the following activities:

• The essential duties of the Administrative Assistant include but are not limited to the following activities:
• Performs administrative/secretarial support to the Program Director and the supervisory staff of the maintenance, social services, and operations departments.
• Processes petty cash reimbursement
• Manages the Dayforce system for shelter staff and interns
• Processes all paperwork for personnel actions, including new hires, separated staff, handling recruitment flyers, and related matters
• Maintains accurate records of building inspections, incidents, and hospitalizations
• Organizes and maintains a proper filing system for the office
• Performs other duties as assigned by the Program Director.
• Available to work in the evenings and on weekends.

Qualifications:

• A High School Diploma or GED equivalent with two (2) years of experience of clerical work with a minimum of one (1) year of experience working with homeless individuals.
• Ability to develop and foster, through demonstration, team spirit, enabling staff to overcome the challenges of providing the services needed to the client population
• Excellent oral, writing, and listening skills are a must
• The ability to work well within a highly pressurized, deadline environment, while meeting the short- and long-term mandates of the program
• An ability to interface with all levels of staff and refraining from sharing confidential staff information with others
• Proficiency in Microsoft Office Suite