HRIS Data Analyst - Human resources

Under general supervision of the Sr. Business Analyst, or designee, the HRIS Data Analyst supports the HR systems and acts as a bridge between HR Business Partners (HRBPs) and HR technology functions. The incumbent maintains and audits employee data, assists with HR workflows, and generates reports to support decision making. The HRIS Data Analyst collaborates with HR staff to ensure accurate execution of employee lifecycle activities like employee status changes and other personnel actions, while also supporting system configuration, testing, and process improvements. Acting as both a data steward and HR technology resource, the role helps drive efficiency, compliance, and user adoption across HR operations.

The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description.

Essential Job Functions:

• Maintains and updates employee records in HR System (UKG Pro) with accuracy and timeliness.
• Supports HR system workflows including personnel actions (like hires, terminations, promotions, pay changes etc.) and ensure compliance with policies and procedures.
• Responds to routine inquiries regarding employee data and participates in small projects that impact HR data and system.
• Generates standard and ad-hoc reports as needed for HRBPs and leadership.
• Collaborates with HRBPs to analyze workforce data and trends.
• Assists in configuring and testing HRIS modules (ex: Core, Recruitment, Benefits, Performance etc.).
• Monitors data integrity and perform audits to ensure accuracy.
• Provides first-line support to HR staff and managers on HRIS use.
• Supports in documenting processes, procedures, and training materials for HRIS functions.
• Participates in testing new features, patches, and releases.
• Supports onboarding and offboarding tasks related to HRIS.
• Coordinates with IT and vendors to resolve system issues.
• Assists with HRIS projects including system upgrades, process improvements, and compliance initiatives.
• Ensures confidentiality and compliance with data privacy standards.
• Supports HRBPs in employee relations and engagement initiatives.

Other Important Duties:

• Assists HR Business Partners with special projects and employee lifecycle activities.
• Ensures confidentiality and compliance with data privacy standards.
• Participates in departmental initiatives to improve HR processes and system use.
• Assists in developing training tools and process manuals for HR staff.
• Attends vendor conferences, training, and HR technology workshops.
• Performs other related duties as assigned.

Knowledge, Skills, and Abilities:

• Working knowledge of HRIS (UKG Pro preferred).
• Understanding of HR processes across recruitment, onboarding, benefits, and performance.
• Familiarity of compliance requirements (ACA, ADA, EEO, FLSA, FMLA).
• Knowledge and proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Skill in attention to detail and commitment to data accuracy.
• Skill in preparing and executing test cases for system changes.
• Skill in effective communication and explaining technical concepts to non-technical users.
• Skill in problem solving and troubleshooting system and data issues.
• Strong interpersonal skills to build rapport with HRBPs and other stakeholders.
• Ability to analyze and interpret HR data for reporting and decision-making.
• Ability to document workflows and translate business needs into system requirements.
• Ability to manage multiple priorities and meet deadlines.
• Ability to collaborate across HR, IT, and Finance teams.
• Ability to adapt quickly to new software features and enhancements.

Education, Experience, and Certifications/Licenses:

• Bachelor’s degree in business administration or computer information systems or related degree and three (3) years of HR or HR systems related experience, including data entry and reporting or equivalent combination of education and experience that support the ability to perform the essential functions and/or skills of the job.

• Two (2) years’ experience with UKG Pro or similar HRIS systems running Business Intelligence reporting preferred.

• Experience supporting HR Business Partners and HR projects preferred.

• Experience in a municipal environment preferred.

• Must pass a pre-employment drug screen, criminal background check and MVR check.

• Must possess a valid driver license, if not a current State of Texas license must obtain a State of Texas Driver's License within 30 days of employment.

Environmental Factors and Conditions:

• Work is performed in an office environment.

• May be subject to occasional bending, reaching, kneeling, and lifting when installing or inspecting integrated hardware and software with other City departments.

Physical Demands:

• This work typically requires the following physical activities to be performed.
• A complete description of the activities below is available upon request from Human Resources.