Jobs in the United States

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Production Planner
IMI Process Automation
Lake Forest, CA
Career Development opportunities (IMI’s ‘Catalyst’ Program)
Added just now
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Code Compliance Inspector I
City of West Columbia (SC)
West Columbia, SC
- $22.29 to $31.21 USD / hour
Must possess a valid driver's license · Must possess IPMC certification or obtain within 6 months of employment
Added 1 min ago
Administrative Assistant II- Service Division
Edward Jones
Saint Louis, MO
+ Must have good verbal and written communication skills · Louis, MO home office locations are expected to work in the office four days per week
Added 1 min ago
Senior Manager, Program Management, Strategy & Operations - Marketing
Lightning AI
San Francisco, CA
We are looking for a Senior Manager of Program Management and Operations to bring structural rigor, operational efficiency, and scalable execution to our team. In this role, you will be the…
Added 1 min ago
Assistant Manager II
Family Dollar
Detroit, MI
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 1 min ago
Compliance Officer
Elizabeth City State University
NC
License or Certification Required by Statute or Regulation
Added 1 min ago
Civil Construction Operations Manager
CRH
Boise, ID
…formula for growth is to champion the safety, empowerment, and development of our employees. We strive to be The Preferred Source of quality sand, rock, landscape products, ready-mixed…
Added 1 min ago
Surveyor
CRH
Boutte, LA
An inclusive culture that values opportunity for growth, development, and internal promotion
Added 1 min ago
Director, Fuel Equipment Engineering
Valar Atomics
Torrance, CA
Define team structure, staffing plans, and competency roadmap as the program scales from development through production
Added 1 min ago
Senior Service Tech
HYDRIL USA DISTRIBUTION
Odessa, TX
…the industry. Apart from our expertise in land and offshore operations, we are continuously expanding our knowledge within subsea mining, geothermal, onshore and offshore construction, as…
Added 1 min ago
Global Study Lead
Roche
Tucson, AZ
You have in-depth knowledge and experience in the role of Clinical Operations in product development and are aware of Roche’s place in the market and our value proposition to patients and…
Added 1 min ago
Chief Research Officer
Travere
United States
…innovation, and makes recommendations on scientific opportunity, development feasibility, investment, and risk. The role builds strong functional leaders and an effective organization while…
Added 1 min ago
Dining Services Supervisor
PMMA
Emporia, KS
Attends training and or development programs as appropriate to meet or enhance current job or career knowledge.
Added 1 min ago
Bookstore Remote Event Team Lead
Missouri State University
MO
Oversee game day operations, keep product current, store neat, clean, and orderly, ensure operation runs according to policy and expectations, daily upkeep of merchandising standards, and…
Added 2 mins ago
M&A Attorney
Apex Service Partners
Irving, TX
The M&A Attorney will manage his or her own slate of transactions and work closely with Apex’s Partnership Development (M&A) Team, comprised of both sourcing and execution professionals.
Added 2 mins ago
Production Manager
HeartLand LLC
Houston, TX
Candidates must have a minimum of two years' experience in commercial landscaping at the crew foreman level or higher
Added 2 mins ago
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Operator Associate
Novolex
Corsicana, TX
- $20.27 to $22.63 USD / hour
Must have good communication skills—written and verbal and be able to demonstrate basic math proficiency
Added 2 mins ago
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Material Handler/Forklift Driver
Novolex
Kalamazoo, MI
- $21.59 USD / hour
Lift Truck Operator Available Shift: 12-hour shift from 5:20pm-5:30am - 2-2-3 Schedule
Added 2 mins ago
Sr. Manager, Program Management
Royal Caribbean Cruises Ltd
Miramar, FL
…quality. It owns schedule performance, budget, risk management, program oversight, execution planning and the full delivery function, from intake and requirements through build,…
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Junior Acquisition Intelligence Support Professional
Odyssey Systems Consulting Group, Ltd.
San Antonio, TX
Clearance: Must have and be able to maintain a Top Secret Level Clearance, with SCI eligibility and a current investigation within the last 5 years
Added 2 mins ago
Nurse Practitioner or Physician Assistant Clinical Manager
Concentra
Chicago, IL
Provides budgetary report to guarantee medical responsibility can be adequately met by operations
Added 2 mins ago
Nuclear Command and Control (C2) Systems Test Engineer SE4
Odyssey Systems Consulting Group, Ltd.
Niceville, FL · Omaha, NE
Conducts data analysis and supports engineering studies, test support activities, operations analyses, and program/system security activities.
Added 2 mins ago
Sales Manager – Roller Division (OM5)
Employment Services, Inc.
Alpena, MI
…Account Management, Product Specialists, Product Management, Operations, and Product Development to ensure we understand our customers' needs and deliver solutions that create…
Added 2 mins ago
Summer 2027 Reimbursement Analyst Undergraduate Intern
Highmark Health
Jefferson City, MO
The program provides hands-on training and exposure to a variety of career opportunities within reimbursement operations, healthcare data management, business analysis, process improvement,…
Added 2 mins ago
Senior Product Designer
Taylor Morrison, Inc. (MQ9)
Remote, United States
Office or non-manual work, which is directly related to management or general business operations

Progress In Motion

Assistant City Secretary

Frisco, TX, United States

Apply on cofrisco.rec.pro.ukg.net About employer

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Job details

Posting language: English
Posted: Nov 10, 2026

Original job description

Summary: Under the direction of the Deputy City Secretary, the Assistant City Secretary is responsible for supervising and coordinating the daily operations of the division and work activities of the employees, ensuring customer, division, and department needs and requirements are met. Monitors procedural adherence to Federal and State Statutes, City Charter, and City Ordinances. Ensures division is in compliance with all current Legislation by recommending and implementing policies and procedures. Supervises assigned staff. Acts as City Secretary in the absence of the Deputy City Secretary and the City Secretary. Performs the duties of Open Records Coordinator as needed.

The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description.

Essential Job Functions:

Prioritizes division workload and supervises, instructs, trains, schedules, and evaluates performance of assigned staff.
Hires, counsels, disciplines, evaluates, encourages professional development, and supervises assigned staff.
Oversees daily activities for Public Information Requests, Alcohol Permitting, Subpoena Management, Lien Management, and Codification Management and ensures operational efficiency and effectiveness of these programs.
Identifies and coordinates training for City Secretary’s Office Division personnel, Public Information Department Liaisons, and Department Directors, by conducting training on current Public Information Act software, standards, and practices. Works with the Deputy City Secretary and City Secretary to update and train City Council members on the Public Information Act and requirements.
Serves as the subject matter expert and authority over the management and delegation of the Public Information/Open Records Requests process citywide, to ensure the city’s compliance in accordance with the Texas Public Information Act.
Oversees the Public Information Request Software and identifies potential problems and trends and makes recommendations and/or initiates appropriate action to provide solutions. Continually analyzes the system for ways to streamline and improve efficiency for the entire City.
Oversees, tracks, and manages the receipt, processing, gathering, and distribution of all subpoenas served to the city. Coordinates with the City Attorney’s Office and City departments to ensure compliance with each subpoena.
Manages the Alcohol Permitting Program by properly processing State/City applications for new permits which involves coordinating zoning/distance verification approval with Development Services staff and preparing and obtaining official certification from City Secretary.
Coordinates with the Texas Alcoholic Beverage Commission (TABC), City Attorney’s Office, and Development Services to ensure compliance with applicable state/local laws and regulations regarding State and City Alcohol Permits.
Oversees the Alcohol Permitting Software and identifies potential problems and trends and makes recommendations and/or initiates appropriate action to provide solutions. Continually analyzes the system for ways to streamline and improve efficiency for the entire City and works with the Information Technology (IT) department to enact needed changes.
Oversees City Ordinance Codification program. Ensures each Ordinance passed by Council Legislation is properly incorporated into the City’s Code of Ordinances. Audits the Code of Ordinances for accuracy and identifies discrepancies notifying the Vendor of any needed updates or changes. Trains City Staff on Codification software and updates.
Oversees property liens/releases ensuring staff creates all required legal documents accurately, obtain legally required signatures, and file each lien/release with the County offices as well as ensuring payments are received/processed.
Creates and maintains City Secretary’s Office Division Standard Operating Procedures (SOPs).
Researches and projects the division’s work activity levels and equipment needs.
Handles and troubleshoots citizen, resident, internal, and external complaints, conflict and dissention, and monitors and handles such occurrences reporting each occurrence to both the Deputy City Secretary and the City Secretary.
Assists department and division personnel with their duties due to heavy workload and/or staff shortages.

Other Important Duties:

Travel to meetings, conferences, and training.
Acts as City Secretary in absence of the Deputy City Secretary and the City Secretary.
Performs duties as a Notary Public.
Once obtained, must maintain, and keep TRMC and CMC Certifications current.
May be required to work some evenings or weekends.
Performs other related duties as assigned.
Regular and consistent attendance for the assigned work hours is essential.

Knowledge, Skills, and Abilities:

Knowledge of Texas Public Information Act and Open Meetings Act, Municipal Election Law, and Local Government Code.
Knowledge of City management policies and procedures.
Knowledge of research, analysis, interpretation, and report development of complex issues including legal, financial, and survey data.
Ability to answer questions regarding municipal regulations and ordinances and status of communications, resolutions, and other official actions and ensure records are open to the public.
Ability to make independent judgments to address and solve issues.
Proficiency in the use of computers and related equipment, hardware, and software.
Skill in effective oral and written communications.
Skill in researching, analyzing, and preparing reports/recommendations for public officials.
Skill in planning and implementing departmental procedures and objectives.
Skill in prioritizing, tracking, and managing multiple projects, assignments, and duties.
Skill in resolving customer complaints and concerns.

Education, Experience and Certifications/Licenses:

Associate degree and five (5) years progressively responsible experience in public administration or management, or equivalent combination of education and experience that support the ability to perform the essential functions and/or skills of the job.
Must have one (1) year experience in leadership or supervisory role.
Must be willing to obtain TRMC Certification within four years after initial employment. Preference given to individuals who possess a current TRMC Certification.
Must possess a License as a Notary Public in the State of Texas or be able to obtain one within three months after initial employment.
Preference given to individuals who possess a CMC or MMC Certification.
Preference given to individuals with extensive knowledge of the Texas Public Information Act, Texas Open Meetings Act and TABC laws and regulations.
Must possess a valid driver's license, if not a current State of Texas license must obtain a State of Texas Driver's License within 30 days of employment.
Must possess or obtain and maintain CJIS Certification.

Environmental Factors and Conditions:

Work is performed in an office setting.
May be subject to exposure to irate or angry individuals.
Maybe subject to extended periods of mental concentration, research and analysis.

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Jobs in the United States