Facilities Knowledge Management Specialist

Procon is a top-ranked construction management and technology consulting firm with 25 years of experience delivering high‑impact projects across the U.S. and worldwide. An ENR Top 100 CM/PM firm for five consecutive years, we specialize in program management, project controls, commissioning, and technology - and offer an excellent platform to grow your career while shaping the future of the built environment. Procon seeks an experienced Facilities Knowledge Management Specialist to support a high-visibility federal program involving a diverse portfolio of facilities and infrastructure projects in the Washington, D.C. area. This position will be responsible for organizing, maintaining, and improving knowledge management systems, technical documentation, and information-sharing processes to support effective facility operations and project delivery. The ideal candidate will collaborate with government stakeholders, facility managers, engineers, and project teams to ensure accurate information management, streamline workflows, and support informed decision-making. Candidates must possess an active TS/SCI clearance with polygraph. This position is an on-site full time position. This opportunity offers long-term stability, professional growth, and the opportunity to contribute to a critical federal mission. This position does not offer employment visa sponsorship. Candidates must be authorized to work in the United States without current or future sponsorship.

Requirements

Qualifications and Skills

• Active TS/SCI clearance with CI Polygraph required. Clearance will be verified and confirmed prior to scheduling an interview.
• Bachelor’s degree with a minimum of 5 years of relevant experience, or an Associate’s degree with a minimum of 8 years of relevant experience.
• Experience supporting knowledge management, document control, project administration, facilities operations, or business process management.
• Experience organizing, maintaining, and retrieving technical documentation, project records, and electronic document repositories.
• Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and SharePoint.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills with a strong customer service focus.
• Ability to collaborate effectively with multidisciplinary teams and provide administrative and operational support.
• Experience supporting Intelligence Community, federal government, or secure facility environments preferred.
• Experience managing construction documentation, as-built drawings, project closeout records, or facilities-related technical documents preferred.
• Familiarity with project management processes, document control procedures, and asset management practices preferred.
• Experience supporting audit preparation, financial documentation, internal controls, or compliance activities preferred.
• Experience developing databases, dashboards, reporting tools, or automated processes to improve operational efficiency preferred.
• Demonstrated interest in business process improvement, knowledge management modernization, and operational performance preferred.

Responsibilities and Duties

• Coordinate with knowledge managers, project managers, engineers, designers, and stakeholders to support performance management, governance, and customer initiatives.
• Maintain and improve knowledge management systems, shared databases, and document repositories to ensure accurate and accessible project information.
• Develop and enhance reporting tools, dashboards, and processes to provide leadership with project performance metrics and operational insights.
• Evaluate existing business processes and recommend improvements to enhance efficiency, transparency, accountability, and asset management practices.
• Support financial documentation, internal controls, and audit compliance throughout the facility project lifecycle.
• Organize, catalog, and maintain as-built drawings, construction documents, technical records, and project documentation.
• Support project closeout activities, audits, and documentation reviews to ensure accuracy, completeness, and compliance with client requirements.
• Provide technical drawings, project records, and relevant documentation to engineers, designers, project managers, and facilities personnel to support planning and design activities.
• Participate in knowledge management meetings, site visits, and cross-functional coordination to identify process improvement opportunities.
• Develop and maintain standard operating procedures (SOPs), document control processes, and knowledge-sharing resources to promote consistent organizational practices.

Physical Requirements This position requires regular onsite presence in an active construction environment. The employee must be able to perform the essential functions of the position, with or without reasonable accommodation, including:

• Walking and standing for extended periods while performing site observations and inspections.
• Navigating active construction areas, including stairs, uneven surfaces, temporary walkways, and varying elevations.
• Occasionally bending, stooping, kneeling, crouching, reaching, and climbing as necessary to observe construction activities.
• Accessing mechanical, electrical, utility, process, and other construction areas as required.
• Wearing required personal protective equipment (PPE) and complying with all applicable site safety requirements.
• Working in indoor and outdoor environments with exposure to typical construction-site conditions, including noise, dust, weather, and temperature fluctuations.
• Occasionally lifting and carrying up to 25 pounds.

Benefits

Salary commensurate with experience. Interested and qualified candidates please submit a cover letter and a resume. Procon offers competitive salaries and a comprehensive benefits package, including full medical/dental insurance and 401(K) plan. Procon is an equal opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.