Jobs in the United States

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Added 4 mins ago
PI
Manufacturing Purification Manager
Pfizer, Inc.
MA
- $106,000 to $176,600 USD / year
A robust grasp of industry knowledge and business operations, such as financial basics, enterprise systems like payroll and inventory management
Added 14 mins ago
NS
MANAGER
Naval Sea Systems Command
Dahlgren, VA
- $143,913 to $197,200 USD / year
You will serve as a Branch Head in the Electromagnetic & Sensor Systems Department, Electromagnetic Effects Division (Code B50) of the Naval Surface Warfare Center Dahlgren Division.
Added 14 mins ago
VH
Health Technician (Unit 4B) - Part-Time
Veterans Health Administration
Madison, WI
- $36,409 to $59,031 USD / year
- Part-time
…Service of the Nursing Service and reports directly to the Nurse Manager or their designee. The Health Technician is responsible for providing direct patient care activities under the…
Added 14 mins ago
AF
Special Assistant
Administration for Children and Families
Washington, DC
- $102,415 to $133,142 USD / year
Analyzing administrative and program operations, conducting research, evaluating findings, and developing recommendations for improving organizational efficiency and effectiveness.
Added 14 mins ago
VH
Program Analyst
Veterans Health Administration
Marion, IL
- $61,722 to $97,087 USD / year
The Marion VA Health Care System is seeking a Program Analyst to support the Chief of Staff (COS) Service. This position reports directly to the Group Practice Manager (GPM) and works…
Added 14 mins ago
CA
Storage Specialist
Customs and Border Protection
Chicago, IL · Long Beach, CA · Newark, NJ
- $61,722 to $97,087 USD / year
Using automated systems to log, track, monitor, and update evidence records from initial receipt through final disposition, ensuring data accuracy and timely system updates.
Added 14 mins ago
NI
Photographer (Scientific-Technical)
National Institutes of Health
Montgomery County, MD
- $85,447 to $133,142 USD / year
Added 14 mins ago
NP
Cultural Resources Program Manager
National Park Service
Jemez Springs, NM
- $75,489 to $98,141 USD / year
You will serve as a Cultural Resources Program Manager (Interdisciplinary: Cultural Anthropologist/Archaeologist/Museum Curator) with Valles Caldera National Preserve, a unit of the…
Added 16 mins ago
Physical Therapist - Fee
Veterans Health Administration
Perry, GA
…neuromuscular, cardiovascular, pulmonary, and/or integumentary systems while considering the effects attributable to unique psychosocial and environmental…
Added 16 mins ago
AF
FINANCIAL MANAGEMENT ANALYST
Air Force Civilian Career Training
Peterson AFB, CO
- $91,870 to $119,434 USD / year
…programs characterized by a number of operating accounting systems and related programs. The work requires extensive application of accounting theory, concepts, and practices to resolve…
Added 16 mins ago
CA
Data Scientist
Customs and Border Protection
Minneapolis, MN · Indianapolis, IN · Washington, DC
- $74,678 to $138,370 USD / year
Added 16 mins ago
UA
HR SPEC (RECRUITMENT & PLACEMENT)
US Army Civilian Human Resources Agency
Memphis, TN
- $50,460 to $65,599 USD / year
Submit requisitions into automated systems to clear special programs in the recruitment process. | Work with HR systems such as USA Staffing, Fully Automated System for Classification…
Added 17 mins ago
PP
General Manager
Palm Palm
Pittsburgh, PA
- $70,000 to $85,000 USD / year
…We’re seeking a hands-on, driven, and guest-obsessed General Manager to lead our front office house team to excellence. The General manager will work closely with the Executive Chef to…
Added 17 mins ago
Construction Project Manager
ProSidian Consulting, LLC
Brookhaven, NY
ProSidian seeks a Construction Project Manager | Project Infrastructure Independent Construction Cost Estimate [A-E Cost Estimation Services] for Program Support on an Exempt 1099 Contract:…
Added 19 mins ago
Reinsurance Solution Consultant
INTX Insurance Software
Remote, United States
Stay engaged as the reinsurance authority throughout delivery, supporting the program manager and keeping the client aligned on reinsurance workstreams
Added 19 mins ago
NS
MANAGEMENT AND PROGRAM ANALYST
Naval Supply Systems Command
Millington, TN
- $106,437 to $138,370 USD / year
You will direct and perform ongoing expert analysis serving as a trusted advisor and program manager for the Chief of Supply Corps and the Supply Corps OCM. | You will establish program…
Added 19 mins ago
NI
Pharmacist
National Institutes of Health
Montgomery County, MD · Phoenix, AZ
- $93,629 to $133,142 USD / year
To be considered well qualified for the Career Transition Assistance Program (CTAP) and the Interagency Career Transition Assistance Program (ICTAP), you must be able to satisfactorily…
Added 19 mins ago
NA
PROGRAM MANAGER
Naval Air Systems Command
Patuxent River, MD
- $102,415 to $158,322 USD / year
You will serve as a Program Manager in the Systems Acquisition Group, Program Management Department, PMA Support Branch of NAVAIRWARCENAC DIV.
Added 19 mins ago
FA
Supervisory Aviation Technical Systems Specialist
Federal Aviation Administration
Fort Worth, TX
- $121,519 to $188,392 USD / year
Implements, monitors, and evaluates ADO program goals. Makes recommendations to the ADO manager regarding the initiation, strengthening, or elimination of programs or major projects to meet…
Added 19 mins ago
NS
SUPERVISORY PROGRAM MANAGER
Naval Systems Management Activity
Joint Base Anacostia-Bolling, DC · Norfolk, VA · Washington Navy Yard, DC
- $150,144 to $197,200 USD / year
You will serve as a SUPERVISORY PROGRAM MANAGER of NAVAL SYSTEMS MANAGEMENT ACTIVITY.
Added 19 mins ago
OA
Management and Program Analyst
Other Agencies and Independent Organizations
Scoville, ID · Paducah, KY · Hanford, WA · Washington, DC · Cincinnati, OH · Germantown, MD · Oak Ridge, TN · Los Alamos, NM · Aiken, SC · Piketon, OH · Carlsbad, NM
- $106,437 to $163,514 USD / year
Analyze, establish, and maintain administrative and program data systems, interpreting higher-level policies and regulations to develop local implementation directives and operational…
Added 19 mins ago
OA
Lead Management and Program Analyst
Other Agencies and Independent Organizations
Germantown, MD · Washington, DC
- $143,913 to $187,093 USD / year
…Headquarters, Department of Energy. As a Lead Management and Program Analyst, you will provide workforce management support and serve as team lead in the areas of performance and…
Added 19 mins ago
NI
Social and Behavioral Scientist Administrator Program Officer (Supervisory)
National Institutes of Health
Montgomery County, MD
- $169,279 to $197,200 USD / year
As a Supervisory Social and Behavioral Scientist Administrator (Program Officer), you will take on a challenging, rewarding role with a direct opportunity to advance the mission of the NIH…
Added 19 mins ago
NI
Social and Behavioral Scientist Administrator Program Officer (Supervisory)
National Institutes of Health
Montgomery County, MD
- $169,279 to $197,200 USD / year
…priorities, policies, or research direction.(3) Managed a research program/portfolio, overseeing personnel, policy compliance, and alignment with established scientific priorities.?(4) Led…
Added 19 mins ago
NI
Social and Behavioral Scientist Administrator (Program Officer)
National Institutes of Health
Montgomery County, MD
- $169,279 to $197,200 USD / year
Consult with and advise grantees/contractors during preparation of applications/proposals and provide guidance on program issues.

Princeton University

Administrative Coordinator

Princeton, NJ, United States

Salary Range $66,000 to $76,000

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Job details

Pay: Salary Range $66,000 to $76,000
Apply by: Nov 6, 2027
Experience: 1-3 years of relevant experience
Posting language: English
Posted: Nov 6, 2026

Original job description

Overview

The Events and Outreach Coordinator is an integral team member who provides high level administrative support to the Chair and Department Manager, ensuring the smooth daily operations of the office. In this crucial role, the incumbent will play a pivotal part in facilitating and enhancing office efficiency and supporting the broader team's work. Their responsibilities encompass maintaining a strong sense of integrity and financial stewardship, offering departmental support, acting as the seminar coordinator and faculty recruiting coordinator, an administrator for NSF REU programs that come into the department, and the coordinator for the Princeton Catalysis Initiative.

The Events and Outreach Coordinator will independently coordinate all research seminars; oversee billing and membership activities for the department's corporate affiliates program; maintain departmental directories and distribution lists; create content for the department's website; provide administrative and grants support for an NSF REU program and the Princeton Catalysis Initiative, be the primary point of contact for administrative planning and financial coordination of faculty recruiting efforts within the department.

Some night and weekend work required to support events.

Responsibilities

Faculty Recruiting and Reappointments: Plans on-site visits for junior and senior candidates, managing a roster of ten to twenty individuals from December to May. Processes reimbursements for candidates following the visits. Assists the Chair's assistant with planning for senior faculty and second junior faculty visits. Maintains meticulous financial records for end-of-year reconciliations.

Seminar Planning: Independently coordinates all logistics and provides on-site management for departmental seminars (3-5 per week). Arranges travel and lodging for speakers, books conference rooms and auditorium, prepares and distributes seminar announcement email messages. Coordinates speaker schedule with multiple faculty meetings and meal arrangements with students, postdocs, and faculty. Sets up presentation technology/AV equipment. Updates departmental web page with seminar announcements on a weekly basis, using WordPress. Processes speakers' business travel reimbursements. Plans 5-10 yearly larger symposiums for guests including seminar, reception, and faculty dinner. To review the current roster of seminars, please visit the current events schedule at https://chemistry.princeton.edu/department/seminars-events.

Princeton Catalysis Initiative Support: Assists the Director with compiling application materials for annual grant cycle. Oversees website development, including content and details of affiliated people e.g., adding people, updating titles or contact information, etc. Adds news stories or PCI-supported publication announcements. Publishes calls for proposals and annual symposium materials, including pre-symposium announcements - listing speakers, and post-symposium stories documenting the symposium. Handles all logistical planning for the annual PCI Symposium. Responsible for guest travel and lodging arrangements, meals, AV set-up, developing printed materials, and processing for a multi-day symposium with external attendees. Trains student hosts for the event and provides day-of on-site event management. Upon the completion of the symposium, receives, compiles, organizes, and disseminates all proposals to the faculty review committee. Visit https://pci.princeton.edu/ to learn more about the Princeton Catalysis Initiative.

NSF REU Administrative Support: Supports faculty with pre and post award responsibilities for NSF Research Experience for Undergraduates Program. Administers the application website and maintains student records. Handles financial onboarding and payments for participants, as well as all payments for expenses related to the program. Compiles data related to students’ educational and career outcomes, and advancement per NSF guidelines. Ensures that programming and logistics follow University guidelines for undergraduate summer programs. Completes NSF annual report for review by faculty and helps to prepare renewal applications. Assists student services team with other summer programming responsibilities as needed.

Industrial Associates Program: Manages the administrative aspects of the Industrial Associates Program. Keeps track of membership rates and processes annual invoices. Deposits payments from members. Maintains a shared spreadsheet with membership information relevant to the department's business office. Administers membership benefits, including library access and course registrations. Information about the Industrial Associates Program can be found at https://chemistry.princeton.edu/research-facilites/industrial-associates-program.

Departmental Event Planning and Community Management: Organize all departmental events commissioned by the Chair, including but not limited to holiday dinners and luncheons, faculty colloquia, alumni receptions, and other ad hoc events. Assists the Administrative Services Manager and Manager for Educational Programs, Outreach, and Events with community-building events for postdocs and graduate students. With the department manager and Chair's assistant, plans logistics for faculty and staff meetings, including scheduling, room bookings, and food ordering. Maintains and updates all department directories and email distribution lists (for over 400 people).

Support undergraduate course exam prep including making and supervising exam copying for large service courses.

Assists with other departmental responsibilities as needed.

Qualifications

Required qualifications include:
Associates or other 2-year degree
1-3 years of relevant experience
Strong organizational and problem-solving skills, flexibility, and the ability to multi-task
Excellent and professional verbal and written communication skills
Exceptional diplomatic skills, and the ability to remain calm under pressure
Attention to detail, accuracy and the ability to set priorities are critical
Proficiency with Microsoft Suite is required, including experience and proficiency in the use of functions in Excel
Understanding of budgets and financial statements
Preferred qualifications include
Experience and competence in maintenance/updating of content management systems (CMS) such as Wordpress
Basic proficiency in image and photo editing software
Familiarity with Princeton University business applications, helpful (Concur, PeopleSoft, etc.)

Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

Standard Weekly Hours 36.25 Eligible for Overtime No Benefits Eligible Yes Probationary Period 180 days Essential Services Personnel (see policy for detail) No Physical Capacity Exam Required No Valid Driver’s License Required No Experience Level Entry Level

Salary Range $66,000 to $76,000

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More about this job

Skills

Research
WordPress
Administrative support
Problem solving
Communication skills
Attention to detail
Microsoft Excel
Financial statements
CMS
Editing
Oracle PeopleSoft
Valid driver's licence

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