Office Assistant / Bookkeeper Assistant

OFFICE ASSISTANT /BOOKKEEPER ASSISTANT

Part time

Hours: Mon, Wed, Fri 9am -2:00pm (Part Time) Pay Rate: $19 / Hr. Location: Fort Myers

Office Assistant /Bookkeeper Assistant Essential Responsibilities:

Bookkeeping Support

• Process Accounts Payable (A/P) in QuickBooks, including invoice entry, check preparation, and vendor insurance certificate maintenance.
• Manage Accounts Receivable (A/R) functions: process monthly batch invoices, post owner payments/deposits, apply late fees, and process ACH payments.
• Handle collection actions, including preparing notices, pre-lien and pre-foreclosure notices, and processing/recording lien releases.
• Prepare and reconcile all bank accounts monthly.
• Assist with month-end financial statement package preparation for management review and Board release.
• Process new owner data input, estoppel requests, and prepare resident balance statements.

Administrative & Compliance

• Prepare and track homeowner correspondence, including complaint acknowledgements and violation/courtesy notices to enforce community rules.
• Oversee document retention and organization.
• Assist with set-up and coordination for Board and Membership meetings (agenda and Zoom).
• Serve as backup to the Office Manager for general office support.

Operational & Customer Service

• Serve as the primary contact for prospective homeowners and realtors regarding community inquiries and governing documents.
• Coordinate facility maintenance, repair needs, and scheduling of compliance inspections (e.g., pool, fire systems).
• Act as a liaison with external employee leasing/staffing companies as needed.

Office Assistant /Bookkeeper Assistant Required Skills & Qualifications:

Education & Experience

• Associate’s degree in Business or equivalent combination of education and experience.
• Minimum five (5) years of related administrative and bookkeeping work experience.
• Prior experience in a Home Owners Association (HOA) environment and knowledge of relevant Florida statutes is highly desirable.

Key Skills

• Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint) and strong command of QuickBooks.
• Excellent written and verbal communication, interpersonal, and customer service skills.
• Ability to work independently in a fast-paced environment and prioritize tasks effectively.
• Availability for occasional extended hours as needed.

PrideStaff Company Overview:

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