Office Assistant

PrideStaff is currently seeking a reliable, tech-savvy Administrative Assistant for our client, a growing, fast-paced law firm. This entry-level position supports the firm's Trust Accounting Department and offers a clear temp-to-hire pathway - transitioning into a full-time Trust Operations Clerk upon permanent hire. Because our client operates predominantly remotely, you will play a critical role on-site by bridging the gap between physical office operations and their remote accounting specialists. This is an ideal opportunity for a personable, detail-oriented team player who thrives on organization, enjoys working with technology, and wants to build a long-term career in legal operations or financial administration.

Key Responsibilities

• Physical & Digital Mail Management: Receive, sort, scan, and digitally distribute incoming mail, legal notices, and financial correspondence to the remote Trust Accounting team promptly and accurately.
• Check & Deposit Processing: Prepare, log, and process physical checks for remote deposit capture or bank runs, ensuring strict adherence to security and trust accounting protocols.
• Data Entry & Record Maintenance: Maintain accurate digital filing systems, update client trust ledgers, and assist with routine data entry across accounting and legal practice management software.
• Remote Team Liaison: Serve as the dependable on-site point of contact for remote colleagues - handling printing, shipping, notarization coordination, and physical document retrieval on demand.
• Office & Equipment Support: Maintain office supplies, troubleshoot basic office equipment (high-speed scanners, printers, postage machines), and assist with general administrative tasks as needed.

Qualifications & Skills

• Tech-Savvy: Comfortable navigating cloud-based tools (Microsoft 365, Google Workspace, Slack/Teams), high-speed document scanners, PDF editors, and learning new financial or legal software quickly.
• Detail-Oriented & Trustworthy: High level of integrity and discretion when handling confidential client funds and sensitive financial records.
• Personable Communicator: Strong written and verbal communication skills; proactive about keeping remote teammates updated so nothing falls through the cracks.
• Self-Motivated & Organized: Ability to manage daily deadlines independently without constant in-person supervision.
• Experience: 0–2 years of administrative, clerical, banking, or customer service experience. A high school diploma or equivalent is required; an associate degree or interest in accounting/legal studies is a plus.

Compensation / Pay Rate (Up to): $22.00 - $24.00 Per Year