Full Charge Bookkeeper

Full-Charge Bookkeeper Location: San Rafael, CA (Marin County residents strongly preferred) Schedule: Part-Time - 1 day a week (Wednesdays), 5 hours per week Industry: Real Estate Development, Property Management & Commercial Operations Compensation: $30.00 – $35.00/hour (commensurate with experience and Marin County market standards) Position Overview PrideStaff is partnering with a well-established Marin County real estate development and property management firm to recruit a dependable, detail-driven Full-Charge Bookkeeper. Reporting directly to company leadership, this role oversees and executes day-to-day financial, accounting, and reporting operations across multiple property entities, commercial leases, and development initiatives. The ideal candidate brings extensive hands-on experience in general ledger maintenance, accounts payable/receivable, tenant billing, bank reconciliations, and preparing financial statements for CPA review - along with strong Yardi software expertise to help support an upcoming transition to the latest Yardi platform.

Key Responsibilities

Full-Cycle Accounting & General Ledger

• Maintain the general ledger for multiple legal entities and property portfolios, ensuring timely and accurate entry of all financial transactions.
• Prepare and post recurring and adjusting journal entries.
• Perform monthly, quarterly, and year-end closing processes, including the preparation of trial balances, balance sheets, and P&L statements.
• Compile year-end closing packages and coordinate with outside CPAs for annual tax return preparation and filings. Accounts Payable & Cash Disbursements
• Manage vendor onboarding, invoice routing, approval workflows, and purchase orders.
• Process weekly check runs, ACH payments, and wire transfers.
• Track property repairs, contractor billings, utilities, property taxes, insurance premiums, and mortgage payments.
• Maintain vendor 1099 information, verify W-9 documentation, and complete annual 1099/1096 reporting. Accounts Receivable & Property Operations
• Post monthly rental charges, CAM (common area maintenance) reconciliations, and property management fees.
• Record tenant rent receipts, process mobile/bank deposits, and monitor outstanding balances.
• Reconcile security deposit accounts, manage move-in/move-out adjustments, and handle refund disbursements in compliance with California real estate guidelines. Reconciliations & Banking
• Conduct monthly multi-account bank, trust, escrow, and credit card reconciliations.
• Monitor daily cash flow and project upcoming disbursements to ensure sufficient liquidity across operating accounts. Compliance & Payroll
• Process bi-weekly or semi-monthly payroll, tracking PTO and maintaining employee compensation records.
• Prepare and submit local, state, and federal compliance filings, including business licenses, local property taxes, and sales/use tax where applicable. Qualifications & Requirements
• Experience: 3-5+ years of full-charge bookkeeping or full-cycle accounting experience. Prior background in real estate management, property development, or commercial leasing is strongly preferred.
• Software Proficiency:
• Strong, hands-on proficiency in Yardi (e.g., Yardi Voyager or Yardi Breeze Premier) is preferred; experience assisting with system upgrades, data migration, or transitioning to newer Yardi releases is a major plus.
• Intermediate to advanced Microsoft Excel skills (VLOOKUPs, pivot tables, cash flow schedules).
• Familiarity with QuickBooks (Desktop or Online) is helpful.
• Location: Local candidates residing in Marin County are strongly preferred due to the part-time, on-site schedule in San Rafael.
• Education: Associate or Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent practical experience. Core Competencies
• Firm grasp of GAAP and cash/accrual accounting principles.
• Strong organizational skills and high attention to detail in handling multi-entity books.
• Excellent written and verbal communication skills for vendor, tenant, and executive correspondence.
• Ability to work autonomously and manage deadlines efficiently within a 5-hour weekly schedule. Join Us.

PrideStaff Company Overview PrideStaff is dedicated to helping you succeed! Our team of consultants provides valuable employment market insights and resources to support you on your career journey. We have assisted tens of thousands of individuals in finding exceptional career growth opportunities over the years. At PrideStaff, we prioritize building relationships and advocating for you with our network of employers nationwide. Our recruiters are committed to guiding you with career tools and resources. Equal Opportunity Employer. Compensation / Pay Rate (Up to): $30.00 - $35.00