Front Desk Admin

PrideStaff is seeking an experienced front desk office assistant on behalf of our client, a manufacturing company in West Palm Beach. Position Summary We are searching for an organized, dependable front desk administrative support professional to manage incoming communications, visitor protocols, and core administrative workflows in a fast-paced environment. This full-time, on-site role is essential to keeping daily office operations running seamlessly. Primary Responsibilities

• Front Desk & Guest Relations: Greet incoming visitors, manage sign-in/out logs, verify identification, ensure compliance documentation is accurate, issue passes, and coordinate employee escorts.
• Communications: Operate a multi-line telephone system; answer, screen, and route incoming inquiries; handle daily email correspondences and distribute physical mail.
• Administrative & Financial Support: Execute daily document archiving, input data into internal systems, assist with invoice reconciliation, perform occasional payment follow-up calls, and support team leaders with general office duties.
• Inventory & Physical Operations: Monitor and restock office and breakroom supplies, clear space by packing archived records, assist with receiving packages, and move around the facility as needed for physical filing tasks.

Candidate Qualifications

• Communication & Demeanor: Friendly, professional demeanor with top-tier written and verbal communication skills; fluent in English (bilingual in Spanish is a strong bonus).
• Technical Proficiency: Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning company software.
• Organizational Skills: Exceptional ability to prioritize tasks, maintain meticulous records, and handle concurrent priorities accurately.
• Availability & Standards: Proven record of punctuality and dependability; ability to stand for periods during document management tasks.

Schedule & Environment

• Type: Full-time, 100% In-Office
• Schedule: Monday–Thursday 7:00 AM – 4:30 PM | Friday 7:00 AM – 11:00 AM (Enjoy early Friday finishes!)
• Attire: Business Casual
• Requirement: Candidates must pass a pre-employment drug screening (Drug-Free Workplace).

Compensation / Pay Rate (Up to): $20.00 - $20.00 Per Hour