Executive Assistant/Office Manager - Part-Time

Executive Assistant & Operations Coordinator - Healthcare Advisory / Consulting $25.00 – $35.00 per hour (based on experience) Monday – Friday, Part-Time (approx. 20–25 hours/week, flexible) Location: Emmaus, PA Growth Path: Direct track to expand into a full-time as our consulting practice scales.About the Role Our healthcare advisory firm partners with health systems, clinical leaders, life sciences firms, and digital health startups to solve complex operational, regulatory, and growth challenges. We are seeking a proactive, highly reliable Executive Assistant & Operations Coordinator. You will drive day-to-day engagement billing, deliverable formatting, sales proposals, and practice operations with high autonomy and strict clinical/business confidentiality.Key Responsibilities Executive Engagement Support

• Provide high-level administrative coordination f
• Build, design, and polish executive presentation decks in Microsoft PowerPoint (a critical core requirement), translating complex healthcare advisory frameworks, audit findings, and strategy roadmaps into boardroom-ready visual slides.
• Maintain professional correspondence Client Billing & Bookkeeping
• Manage accounts receivable: generate client invoices
• Reconcile consultant expense reports, travel receipts, and vendor invoices against project budgets
• Monitor outstanding receivables, assist with collections, and prepare monthly financial summaries Practice Operations
• Maintain digital practice libraries, client deliverable repositories, and firm standard operating procedures (SOPs).
• Enforce strict confidentiality and data protection protocols
• Coordinate logistics for client on-sites, stakeholder interviews, and leadership strategy sessions.

Qualifications

• Experience: 3+ years of executive support, project coordination, or office management experience - ideally within management consulting, healthcare administration, life sciences, legal, or professional services.
• Technical Skills:
• Advanced Microsoft PowerPoint skills are essential: Demonstrated ability to format executive-level consulting decks, charts, workflow diagrams, and data tables.
• Proficiency with accounting/bookkeeping software and expense tracking workflows.
• Strong command of Microsoft 365
• Communication & Professional Polish: Exceptional written and oral communication; able to navigate interactions with diplomacy and discretion.
• Self-Direction & Integrity: Strong autonomous problem-solving skills, impeccable attention to detail, and proven experience managing confidential business information. Why Join Our Firm?
• Competitive hourly compensation with a clear development track to a full-time operations leadership role.
• Exposure to strategic, high-impact consulting engagements shaping healthcare delivery and strategy.
• Flexible part-time schedule that values independence and results over micromanagement. Apply TODAY!Compensation / Pay Rate (Up to): $25.00 - $35.00