Administrative/Accounting Specialist

Administrative / Accounting Specialist Pay: $18.00-$20.00 Location: Knoxville, TN Position: Administrative / Accounting We are seeking an energetic, friendly, and highly organized Administrative / Accounting Specialist to join our team! The ideal candidate is a proactive, detail-oriented multitasker who thrives in a busy office environment. This role involves a combination of accounting, administrative, purchasing, and human resources support.

Key Responsibilities

• Manage Accounts Payable (AP) and Accounts Receivable (AR) transactions.
• Monitor outstanding invoices, follow up on payments, and assist with collections.
• Process customer billings for contract jobs and material sales.
• Prepare, record, and submit incoming payments.
• Process and submit bids, contracts, and related documentation.
• Purchase office supplies and other materials as needed.
• Process inventory receipts and transfers.
• Maintain job cost reports, budgets, and expense spreadsheets.
• Review and submit employee timesheets and certified payroll.
• Maintain employee personnel files and track vacation time.
• Assist with general clerical duties, data entry, filing, and administrative support.
• Handle multiple priorities while maintaining accuracy and meeting deadlines.

Qualifications

• Previous administrative and accounting experience preferred.
• Working knowledge of Accounts Payable, Accounts Receivable, and basic accounting functions.
• Experience with Foundation accounting software preferred.
• Proficiency in Microsoft Word and Excel.
• Excellent organizational skills with the ability to multitask and prioritize responsibilities.
• Energetic, friendly, and professional demeanor with strong communication skills.
• Self-motivated, proactive, and willing to take initiative.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and collaboratively in a fast-paced environment.

We're looking for someone who brings a positive attitude, takes initiative, enjoys staying busy, and can confidently juggle multiple responsibilities while keeping the office running smoothly! Compensation / Pay Rate (Up to): $18.00 - $20.00 Per Hour