Jobs in the United States

25+ jobs

Save this search

Added just now
OE
Mechanical Engineering Intern
Omega Engineering Inc
Sunbury, OH
- $22 to $30 USD / hour
Gain insight into business operations and how your department supports broader company goals.
Added just now
I
Sr. Data Scientist
Immuta
College Park, MD · Columbus, OH · Boston, MA
- $148,500 to $170,500 USD / year
…and business strategy. Reporting to the Director of Growth Operations, you’ll join a lean, hands-on team where success depends on combining strong technical judgment with practical business…
Added just now
Campus Switching Product Manager Graduate
HPE
Roseville, CA
…automation, telemetry, and AI-driven intelligence to simplify network operations and support increasingly autonomous…
Added 1 min ago
I-Know Digital Literacy and Emerging Technologies, Assistant/Associate Librarian
Texas A&M University - Corpus Christi
Corpus Christi, TX
Added 1 min ago
Head of Ecommerce Growth
Hadley Designs
Remote, United States
Added 1 min ago
Client Enablement Specialist
Revenue Management Solutions
Tampa, FL
Familiarity with restaurant or hospitality finance, franchising, multi-unit operations, or financial benchmarking
Added 1 min ago
Senior Software Development Engineer, Marine & RV/Camping
Storable
Seattle, WA
…Newbook) and help build the software that powers the day-to-day operations of marinas, boatyards, yacht clubs, boat clubs, harbors, dry-stack facilities, service yards, rental fleets, RV…
Added 2 mins ago
Senior UX Designer
Apply now!
United States
Partner with UX Operations to improve UX methods, documentation, and team practices; use approved AI and AI-enabled tools, with appropriate human review and in accordance with company…
Added 2 mins ago
Electrical Team Lead
HDR
Chicago, IL
Assist in the responsibility for operations of production section including staff development, profitability, morale, quality control and marketing support
Added 3 mins ago
K
High Volume Insurance Call Center Recruiter
Kforce
Chesapeake, VA
- $28 to $30 USD / hour
Partner with hiring managers, Operations, and L&D to align on hiring demand, class needs, and candidate readiness
Added 3 mins ago
Actuary, Auto Analytics, State Deep Dive
Liberty Mutual
Boston, MA · Seattle, WA
…this role you will work directly with the Directors of State Operations (DSOs) on the questions that shape each state’s…
Added 3 mins ago
SC
Cloud & Platform Services Manager (Classified Manager)
Solano Community College
Fairfield, CA
- $112,625.53 to $131,755.93 USD / year
…and vendor-managed environments that support institutional operations, student services, and data-informed decision-making, including emerging capabilities enabled through AI…
Added 4 mins ago
Sales Operations Specialist
L3Harris Technologies
Palm Bay, FL
As a Sales Operations Specialist, you will partner with Business Development Operations leadership to identify required analytics, reporting improvements, and CRM enhancements that support…
Added 4 mins ago
H
Personal Systems Business Planning Manager
HP
Spring, TX
- $130,700 to $185,000 USD / year
Typically has 10+ years of work experience, preferably in strategy, planning, operations, market research, or a related field.
Added 5 mins ago
W
Northam Enterprise and Operational Risk Lead
Wise
Austin
- $197,500 to $282,500 USD / year
Manage, partner, and influence senior regional stakeholders across Product, Engineering, Operations, Banking and Compliance to embed the risk function and risk management program.
Added 6 mins ago
Manufacturing Application Developer
Voyager Technologies, Inc.
Pittsburgh, PA
The Software Developer is a core member of the team that develops manufacturing applications empowered by AI. Work is centered around developing new applications and enhancing/operating…
Added 8 mins ago
Director, Network Observability & Compliance
at Marriott
Bethesda, MD
8+ years’ experience in a technical role within a Network/Security Engineering or Operations oranization designing and implementing complex and integrated networking solutions with…
Added 8 mins ago
Sales Operations Coordinator
Rust Automation & Controls Inc.
West Jordan, UT
The Sales Operations Coordinator owns the programs, systems, and reporting that keep our Sales Team running: Salesforce forecasting and pipeline discipline, KPI and bookings tracking with…
Added 8 mins ago
Director of Institutional Research
Eastern University
Wayne, PA
Oversee IR’s survey operations and survey platform stewardship, delegating routine administration and user support as appropriate; provide consultation and training on sound survey practice.
Added 8 mins ago
S
Accounting
Shepherd
San Francisco, CA
- $140,000 to $175,000 USD / year
You'll report to our Finance Lead. You'll also partner with underwriting operations, our actuarial team, and engineering, since much of our accounting data starts in our own platform.
Added 9 mins ago
Manager, Support & Observability
Arrow Electronics, Inc.
US-CO-Denver, CO
Partner with Engineering, Security, and Infrastructure teams to improve reliability, resilience, automation, and security operations.
Added 9 mins ago
Staff Backend Software Engineer- (AI Platform)
Databricks
San Francisco, CA · Mountain View, CA
…and intelligent autoscaling - ensuring smooth and efficient operations at…
Added 10 mins ago
Senior Bar Partner Operations Manager
Themis Solutions (USA) Inc.
Remote, United States
As Senior Bar Partner Operations Manager, you will be responsible for the relationships, resourcing and reporting of partnerships with a subset of targeted partners. You will help with…
Added 10 mins ago
Sr. Systems Engineer - CCA
TD SYNNEX CALA, Inc.
Miramar, FL
Added 11 mins ago
GRC Architect/ Information Security Manager- US
USA7 DXC Technology Services LLC
ANY CITY, TX
Conduct system monitoring, troubleshoot issues, and implement resolutions with minimal disruption to customers and internal operations

Preferred Parking Service, LLC

Executive Assistant

Charlotte, NC, United States

$85,000 to $95,000 USD / year

Apply About employer

Applications open in a new tab.

Job details

Pay: $85,000 to $95,000 USD / year
Experience: 5+ years of experience supporting a founder, owner, or senior executive team
Posting language: English
Posted: Nov 6, 2026

Original job description

The Executive Assistant is the Executive Team's right-hand and the organizing hub for the leadership team. This role is more than calendar and inbox management, it includes first-pass contract review, drafting correspondence, and running the leadership team's weekly and quarterly meeting rhythm under the Entrepreneurial Operating System (EOS).

The role keeps the Executive Office's time focused on decisions only senior leadership can make. It routes everything else to the right leader and follows up until it's resolved. About half or more of the role supports the Executive Team directly. The remainder supports the VP of Operations and Director of Business Development, with primary leadership priorities coming first.

Essential duties and responsibilities Time allocations are approximate and reflect the fully established role. Responsibilities expand over the first year as trust and familiarity with the business grow.

Inbox management and routing

Review incoming leadership email and identify what requires executive attention
Route operational, accounting, HR, and sales matters to the appropriate leader
Track routed items through to resolution and report status to the Executive Team Correspondence
Draft replies on the Executive Office's behalf for review; send routine correspondence directly once authorized
Write in a professional, courteous, customer-service tone that stays firm in negotiations and difficult conversations
Communicate with vendors, clients, and internal staff as directed Contract and document review
Perform first-pass review of client management agreements, vendor contracts, insurance documents, and leases
Prepare a one-page summary of key terms, dates, obligations, and potential risks for the Executive Team
Track contract deadlines and renewal dates; ensure no time-sensitive document is delayed
Refer legal questions to company counsel. This role does not provide legal advice, redline, or negotiate. Leadership team operating rhythm - EOS
Prepare agendas and materials for the weekly leadership meeting (Level 10)
Collect weekly scorecard metrics from each leader before the meeting
Record and distribute to-dos, maintain the issues list, and track quarterly priorities (Rocks)
Schedule and coordinate quarterly and annual planning sessions for the Executive Team
Maintain core EOS documents, including the Accountability Chart and Vision/Traction Organizer Daily brief, approvals, and follow-up
Prepare a daily brief for the Executive Office before 7:00 a.m. covering decisions needed, pending approvals, the day's schedule, and open items
Organize spending and sign-off requests with supporting information and a recommendation
Follow up with leaders on executive requests and confirm completion Personal and affiliated business support
Manage the executive calendar and strategic meetings
Arrange business and personal travel logistics
Schedule personal appointments for leadership.
Coordinate matters related to affiliated real estate holdings, including leasing and property management issues
Support scheduling and document tracking for the principal's personal advisors Special projects (as needed)
Complete special projects for the Executive Team, VP of Operations, or Director of Business Development
Other duties as assigned.

Qualifications

Required

5+ years of experience supporting a founder, owner, or senior executive team
Experience reviewing or administering contracts, leases, or vendor agreements
Excellent written communication, including drafting correspondence for an executive presence
Demonstrated discretion with confidential financial, legal, and personal information
Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, SharePoint)
High school diploma or equivalent Preferred
Bachelor's degree, or paralegal or contracts administration training
Experience in a company that runs on EOS (Level 10 meetings, scorecards, Rocks)
Background in commercial real estate, property management, parking, or facilities
Experience coordinating rental properties
Experience at a founder-led or family-owned company
Familiarity with AI productivity tools such as Microsoft Copilot Core competencies
Discretion: handles sensitive business, financial, and personal matters with complete confidentiality
Judgment: knows what needs executive attention and what can be routed elsewhere
Follow-through: tracks every open item to completion without reminders
Composure: stays professional and steady under pressure and with direct, demanding personalities
Respectful candor: raises concerns and pushes back appropriately, including with senior leaders
Initiative: anticipates needs and acts before being asked
Attention to detail: catches errors, deadlines, and risks in documents and schedules

Performance expectations The position is reviewed at 90 days, 6 months, and 1 year against these expectations. By 90 days

Daily brief ready before 7:00 a.m. each workday
Every weekly leadership meeting has a prepared agenda, a completed scorecard, and recorded to-dos
Every contract received by the Executive Office is summarized within 2 business days
Vendor correspondence is handled or drafted
Executive requests to leaders are tracked to completion By 6 months
Internal email to the Executive Office is triaged and routed
Approval requests are prepared and returned within 1 business day
At least one quarterly planning session has been run, with quarterly priorities tracked By 1 year
The Executive Office delegates to this role by default, including routine client correspondence
No time-sensitive document or deadline is missed while waiting for leadership review
Leadership issues flow through the meeting rhythm and the right owners

Working conditions and physical requirements

Office environment in Charlotte, NC; in-person attendance is required
Occasional availability by phone or Teams outside core hours for time-sensitive matters
Occasional local travel to company sites, client meetings, or events; rare overnight travel
Prolonged periods of computer work and sitting
Ability to lift up to 25 pounds occasionally (event supplies, files)
Valid driver's license and reliable transportation for occasional errands and site visits

Compensation and benefits

Benefits: standard Preferred Parking Service benefits package
Tools: company laptop and Microsoft 365 with Copilot
Confidentiality: a signed confidentiality agreement is a condition of employment
Growth: potential progression to Senior Executive Assistant and, as the company grows, to a broader leadership operations role

Work Environment and Why Join Us:

Salary starting $85 to $95K
On-site- 1st shift
Eligible for benefits, PTO after 90 days and 401K after 6 months
Fast-paced, team-oriented environment
Growing company with advancement opportunities
Opportunity to build long-term client relationships
Supportive team and operational backing
Excellent earning potential for motivated individuals

Apply About employer

More about this job

Skills

Leadership
Sales
Customer service
Provide legal advice
Logistics
Scheduling
Communication skills
Microsoft 365
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft SharePoint
Paralegal
Confidentiality
Attention to detail
Heavy lifting
Valid driver's licence

Report this job