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General Manager- Plate Above Catering
Second Harvest Food Bank of Central Florida
Orlando, FL
The General Manager of Plate Above Catering is responsible for leading all aspects of the catering operation, including front-of-house service, event execution, staffing, scheduling,…
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Program Specialist - TOPS
CYCSF
San Francisco, CA
- $26 to $30 USD / hour
Title: Program Specialist - Transition Opportunities and Programs for Success (TOPS)
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Senior Program Manager II - CA 988/MTAC Deputy Director
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Remote, United States
…number of California Department of Health Care Services (DHCS) programs including the California 988 Crisis Center Network, which includes contracting and support for 988 crisis center…
Added 1 min ago
Quality Manager
Lydall Performance Materials (US), Inc
Fulton, NY
With over 60 manufacturing facilities with a global workforce of over 9,000 of the industry’s most experienced talent, including insulation and filtration experts, Alkegen is uniquely…
Added 2 mins ago
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Wireless Retail Sales Associate - W1652
OSL Retail Services Inc
DUBLIN, VA
- $18.5 USD / hour
Benefit from sales incentives, career development opportunities, and an employee referral program.
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Dialysis Clinical Manager Registered Nurse - RN
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Greenboro, NC
Training and advancement: You will enter our Clinical Leadership Program that creates and supports a culture of continuous learning for our managers. The curriculum will cover onboarding,…
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Dialysis Clinical Manager Registered Nurse - RN
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Jacksonville, FL
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Dialysis Clinical Manager Registered Nurse - RN
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Added 6 mins ago
Alliance Sales Executive, Associate Director, IBM - Healthcare, Life Sciences and Government
EY
Iselin, NJ · Washington, DC · Hoboken, NJ · Atlanta, GA · Boston, MA · Philadelphia, PA · Stamford, CT · McLean, VA · Chicago, IL · Jericho, NY · New York, NY
Build relationships with CIOs, CTOs, CDOs, CISOs, CFOs, COOs, clinical and R&D leaders, agency and program executives, and other mission owners to position EY as a strategic transformation…
Added 9 mins ago
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Facilities Director
Aerotek
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- $52 to $55 USD / hour
Lead and supervise facility and plant operations teams, ensuring maintenance, safety, compliance, and operational programs are executed effectively.
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Manager of Infection Prevention - Frisco
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The Infection Prevention Manager plans, develops, implements, manages, and evaluates a facility infection control program. This is done under the direction of the infection prevention and…
Added 9 mins ago
Pharmacy Technician - Purchasing (US)
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Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least…
Added 9 mins ago
H&M Store Manager - The Outlet Collection of Seattle
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As a Store Manager, you’ll be responsible for the total holistic omni customer experience in your store, ensuring high visual and commercial curation & standards according to the store…
Added 10 mins ago
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Facilities Director
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Dallas, TX
- $52 to $55 USD / hour
…management of building operations, engineering services, maintenance programs, regulatory compliance, life safety initiatives, financial performance, and team…
Added 10 mins ago
Supply Chain Manager, GEMS, NA Startup
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…of supply chain strategy, vendor performance management, and workforce development? Does the challenge of building portfolio-wide vendor accountability frameworks that drive measurable…
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Sales Compensation Implementation Manager, Google Cloud
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The Sales Compensation Implementation Manager is responsible for providing strategic leadership and managing the implementation of sales compensation programs and data strategy solutions…
Added 12 mins ago
FHIR Software Engineer IV
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…office in Bangalore, India, along with an exceptional remote workforce across the United States, we're a global team united by a powerful…
Added 14 mins ago
Charge Nurse- Inpatient PACU- FT
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United States
The Charge Nurse reports to the Clinical Staff Manager, and plans, directs, and evaluates the overall nursing care and functions in a particular nursing unit or during an assigned shift.…
Added 14 mins ago
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CEO Office Operations Specialist
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- $41.35 to $52.88 USD / hour
The CEO Office operates as an integrated team led by the CEO Support Manager, with both the CEO Office Program & Project Manager and CEO Office Operations Specialist reporting to this role.…
Added 15 mins ago
Culture & Recruiting Specialist
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Under the direction of the Human Resource Manager, the Culture & Recruiting Specialist serves as a key partner in supporting the employee life cycle across all CM2 Supply locations. This…
Added 16 mins ago
Bilingual Human Resources Generalist
Greater Omaha Packing Co.
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…consistent HR practices. This position reports directly to the HR…
Added 16 mins ago
MEDICAL ASSISTANT
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Graduation from an accredited Medical Assistant program is required, or completion of equivalent programs. Certification as a Certified Medical Assistant (CMA) or Registered Medical…
Added 18 mins ago
Memory Care Director (Senior Living)
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Added 19 mins ago
Talent Acquisition Delivery Manager
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STACK Infrastructure is seeking a Manager of Talent Acquisition Delivery to lead the day-to-day execution of talent acquisition activities and drive consistent, high-quality recruiting…
Added 20 mins ago
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EHS Coordinator
Drive Automotive Industries of America, Inc.
Piedmont, SC
- $70,000 to $90,000 USD / year
Lead the facility hazardous waste program in full compliance with RCRA (40 CFR 260–273) and Large Quantity Generator (LQG) requirements, including waste classification, accumulation areas,…

Pratum Companies

Administrative Assistant

Philadelphia, PA, United States

Full-time

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Job details

Job type: Full-time
Apply by: Jan 31, 2027
Education: High school diploma
Posting language: English
Posted: Nov 2, 2026

Original job description

Administrative Assistant Property: HELP Philadelphia I & II Department: Property Management Reports To: Property Manager Employment Type: Full-Time Position Summary HELP Philadelphia I & II is seeking a dependable, organized, and customer-service-oriented Administrative Assistant to support the daily operations of our Project-Based Section 8 affordable housing community. The Administrative Assistant will provide clerical, administrative, and resident support to ensure the property operates efficiently and in accordance with applicable affordable housing program requirements, HUD regulations, and organizational policies. The ideal candidate will demonstrate professionalism, strong communication skills, attention to detail, confidentiality, and the ability to work effectively with residents, staff, vendors, and management. You should be comfortable working across multiple scattered-site communities, interacting with residents, answering questions, maintaining accurate records, and supporting the property management team with daily administrative responsibilities. Essential Duties and Responsibilities Administrative Support

Answer incoming telephone calls, respond to emails, and greet visitors.
Maintain organized resident files, office records, and administrative documents.
Prepare correspondence, notices, reports, and other office communications.
Schedule appointments, meetings, and resident conferences.
Perform data entry, filing, copying, scanning, and general office duties.
Maintain office supplies and assist with daily office operations.

Section 8 / Affordable Housing Support

Assist the Property Manager with maintaining resident files and required documentation.
Help collect and organize annual and interim recertification paperwork.
Assist with tracking resident certifications, lease documents, and required deadlines.
Help maintain accurate records in accordance with HUD and affordable housing program requirements.
Assist with distributing resident notices and compliance-related correspondence.
Maintain confidentiality of sensitive resident and financial information.

Resident Relations

Provide courteous and professional customer service to residents.
Assist residents with general questions and direct concerns to the appropriate staff member.
Receive and document resident requests, complaints, and maintenance work orders.
Assist with resident communications, notices, and community activities.
Promote a respectful, welcoming, and professional office environment.

Property Management Support

Assist the Property Manager with daily administrative responsibilities.
Maintain logs, spreadsheets, and tracking reports.
Assist with vendor communications and scheduling as needed.
Support occupancy, leasing, and property management activities.
Perform other duties as assigned by the Property Manager.

Qualifications and Requirements

High school diploma or GED required.
Previous administrative, receptionist, or property management experience preferred.
Experience with affordable housing, HUD, or Project-Based Section 8 programs is a plus.
Proficiency in Microsoft Word, Excel, Outlook, and general office equipment.
Strong written and verbal communication skills.
Excellent organizational and time-management skills.
Ability to handle confidential information with discretion.
Ability to multitask, prioritize responsibilities, and meet deadlines.
Professional demeanor and commitment to providing quality resident services.

Desired Skills

Knowledge of HUD affordable housing requirements.
Familiarity with tenant files, income documentation, and annual recertifications.
Experience working with diverse populations.
Strong customer service and problem-solving abilities.
Ability to work independently and as part of a team.

Work Environment This position is based in the management office serving HELP Philadelphia I & II, a Project-Based Section 8 affordable housing community. The Administrative Assistant will interact regularly with residents, property management staff, vendors, and other service providers. This role is non-exempt and has an anticipated pay depends on a number of relevant factors including individuals’ experience, qualifications, knowledge, skills, abilities, client/property or company budgetary limitations/guidelines, and other job-related company and market considerations. This position may be eligible to receive discretionary and/or performance-based bonuses on a spot or annual basis, which are variable depending on individual merit/performance, budgetary limitations, company performance, and other job-related factors. This non-exempt role will be eligible for overtime for all hours worked in excess of 40 per week. Full-time positions (30+ hours/week) are eligible for 2 weeks paid vacation, 3 weeks sick and related leave, 11 paid holidays, and health & welfare benefits as outlined on the Company’s website. To learn more about our company and our benefits, go to: https://pratumco.com/careers/

To learn more about Pratum Companies, please click here. Pratum Companies is committed to a diverse workforce and is an Equal Opportunity Employer.

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