Events Manager

Events Manager

San Jose (Hybrid)

$91,1190 - $102,500 annually

ESSENTIAL DUTIES

• Leads the strategic development, management, and implementation of fundraising and cultivation/stewardship events for PPMM’s c3 and c4 organizations.

• Develops and meets measurable event goals (key performance indicators) in alignment with departmental and strategic goals
• Create and manage event budgets, reporting, and post-event analysis
• Serve as key member of event committees
• Supervise Events Specialist and Event Associate positions
• Adhere to affiliate policies, procedures and practices
• For c4 events, create reports that conform with proper campaign contribution compliance regulations
• Manage event talent, honorees, and outside consultants
• Collaborate with Event Consultant working on signature events to ensure clear division of evolving roles and responsibilities
• Lead signature event meetings in close collaboration with the Event Consultant
• Create and manage departmental events calendar
• Review and approve vendor contracts from business perspective
• Oversee Legal’s vendor contract approval process
• Ensure timely insurance and payment of vendors
• Ensure collaboration with the Safety & Security Team to ensure event safety
• Create individual and corporate sponsorship packages for events
• Track event payments in online system and liaise with finance to ensure timely payment
• Assist in the recruitment and management of events volunteers
• Assist with on-site production, set up and clean up for events as necessary
• Coordinates event gift entry and acknowledgments with Operations Manager and DevOps team
• Oversees quality control for events data in database

NON-ESSENTIAL DUTIES

• Works with/supervises volunteers/interns as applicable.
• Performs other duties as assigned.

QUALIFICATIONS

Ability to perform the duties described above. A typical means of acquiring those abilities would be:

• BA/BS degree.

• Minimum of five years fundraising experience in a non-profit setting.
• Excellent oral and written communication, presentation and interpersonal skills
• Outcome-driven, with the ability to respond to changing circumstances and priorities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) required. Database experience a plus.

REQUIREMENTS

• Knowledge of professional practices and theories of fundraising.

• Supervisory and team building skills

• Ability to prepare budgets, plans and financial reports.
• Extremely organized, precise, and detail-oriented
• Demonstrated ability to manage multiple projects simultaneously.
• Excellent decision-making, priority-setting and organizational skills.
• Ability to work in high stress environment.
• Familiarity with fundraising software.
• High energy, flexibility, demonstrated creativity
• Ability to take direction and work as a team member, while maintaining a positive outlook under pressure.
• Excellent and effective writing, proofreading, and verbal communication skills.
• Ability to relate professionally to major donors, staff and the public and to collaborate with diverse groups.
• Ability to maintain confidentiality.
• Availability to work nights, weekends, and travel as needed.