Contracts Administrator

Role, Function & Organization

The Administrator, Contracts is responsible for coordinating the preparation, review, execution, and tracking of contract-related documents to support the company's electrical construction projects. This role manages the administrative and clerical processing of Master Subcontract Agreements, AIA Subcontracts, Bonds, and related documentation, ensuring accuracy, compliance, and timely completion. The position works closely with Project Managers, Supervisors, and other members of the leadership team to meet contractual deadlines, maintain proper insurance and bonding requirements, and support pre-qualification and bid processes. The Administrator also assists with subcontract management, coordinates with remote branches, and ensures all contract files are accurately organized, maintained, and readily accessible.

At PPC Partners we believe in the Power to Serve along with the Pursuit of Excellence. As such the following values guide our behaviors: A Servant's Heart -- Focus on the Needs of Others, Wisdom -- Insightful, Integrity -- Honesty and Trustworthy, Courage -- Decisive and Confident in Others, Humility -- Modest and Respectful, Passion -- Unfailing Dedication

Essential Duties and Responsibilities

Contract Administration:

• Review contract requirements to identify insurance needs, OCIP participation, and certified payroll obligations
• Obtain and forward appropriate certificates of insurance for review
• Process payment and performance bonds in accordance with project requirements
• Route contracts to the proper signing authority, ensuring timely execution and receipt

Subcontracts:

• Prepare subcontract agreements using established templates and route for proper signatures in accordance with signing authority guidelines
• Coordinate with remote branches to provide subcontract processing support as needed
• Verify subcontractor insurance compliance and forward certificates to the customer

Pre-Qualifications:

• Complete pre-qualification questionnaires using company records and information maintained on network drive
• Request and coordinate issuance of bid bonds from the bonding company, ensuring timely submission
• Obtain necessary signatures based on company signing authority and seal bid documents for delivery

Safety/Hazard Recognition & Elimination:

• Pre-plan and identify the methods to eliminate hazards daily by work task.
• Execute skill in observing habits and hazards of others and bringing it to their attention.
• Uphold safety as the most important goal of our company. Support goal of achieving zero accidents.
• Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.
• Obtain safety training as expected by all company personnel.

Qualifications and Requirements

• High School Diploma (or equivalent) required
• Higher education in the Accounting field preferred

Experience, Skill and Abilities

• Positive safety attitude and personal integrity -- both are non-negotiable
• Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
• Strong communication skills, both verbal and written
• Detail-oriented with a high capacity for multitasking
• Ability to prioritize and organize work to ensure follow-through
• Strong desire to actively contribute to a team environment
• Exemplify Company values

Physical Requirements

Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.