FWS - Executive Assistant

Position Title: Executive Assistant Department: Compliance Reports To: Nicole Steck / Traveler on a Mission Director Location: Traveler on a Mission, Ansonia, CT Rate of Pay: $23/hr Position Summary Seeking a highly organized, proactive Executive Assistant to support the Executive Director. This role is ideal for someone who enjoys organization, communication, and helping a nonprofit leader stay focused on fundraising, partnerships, and organizational growth.

Key Responsibilities

Executive Support

• Manage the Executive Director's calendar, meetings, and email.
• Prepare agendas, meeting notes, and professional correspondence.
• Track priorities, deadlines, and follow-up tasks.

Fundraising & Board Support

• Coordinate donor and sponsor follow-ups.
• Prepare sponsorship materials, thank-you letters, and fundraising reports.
• Schedule board meetings and prepare board packets.

Project & Administrative Support

• Maintain digital files, Google Workspace, and HubSpot records.
• Assist with grant tracking, presentations, and organizational projects.
• Research vendors, funding opportunities, and strategic partnerships.

Communications

• Draft newsletters and other communications.
• Assist with presentations and speaking engagement logistics.
• Schedule approved social media content.

Qualifications & Skills

• Must be a current Post University student
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Proficient in Google Workspace
• Experience with HubSpot and Canva preferred
• Detail-oriented with the ability to work independently
• Passion for nonprofit work
• Approved for FWS

How the Job Benefits You as a Student:

• The Executive Assistant position directly complements the student's educational program by providing hands-on experience in administrative management, professional communication, scheduling, project coordination, and organizational support. Through daily interaction with executives, staff, and external stakeholders, the student applies classroom concepts related to business operations, leadership, customer service, and workplace communications in a professional environment.