Portfolio Manager

Job Summary: The Portfolio Manager manages the operations of the job sites, including client relations, planning, budgeting and maintaining the facilities, equipment and employees. Ensures the safe execution of Preventative and Corrective maintenance service and repairs in the areas of HVAC, electrical, plumbing, carpentry, painting, and equipment servicing the facility by establishing and managing processes including hiring, training, orientation, and career development. Troubleshoot, maintain, and analyze processes that ensure all maintenance on-site are operating at optimum levels. The Portfolio Manager is responsible for current business retention, and new business development.

What will you do:

• This position directs, manages, evaluates, budgets for, develops and organizes all activities relating to Facilities Management programs across the portfolio
• Acts as facilities liaison to executive leadership and the main point of contact for clients in the buildings, ensures client satisfaction with services provided by the company
• Compliance and Safety: Ensure all operations adhere to legal, regulatory, and health and safety standards
• Establish and maintain Quality Assurance program and ensure processes, software, tools, etc. are in place to consistently meet quality performance standards of all Facility staff
• Vendor Management: Manage vendor and supplier relationships to ensure the best terms and quality of services and products. As necessary, create bid specifications for the purpose of competitively bidding out vendor service agreements.
• Crisis Management: Coordinate, manage, and respond to emergencies, ensuring robust and efficient issue resolution
• Solid technical foundation to understand and troubleshoot issues, work collaboratively with technicians and operations, leveraging technology for improved efficiency
• Attract, retain, and develop top talent, making changes when appropriate to ensure we are hiring the best team
• Biweekly review, approve and submission of payroll for assigned staff
• Provide site survey and evaluation, technical proposal writing and financial pricing to support sales team for new business development

Benefits: Benefits include Medical, Dental, Vision, 401K, Life insurance, short term disability, accident insurance, Vacation time, paid sick time, and 6 paid holidays.

Qualifications

Who will get this job?

• Bachelor's degree in Facilities Management, Engineering, Real Estate, or a related field; Master's degree or professional certifications (e.g., CFM, FMP) preferred
• 8-10 years of progressive experience in facilities management, real estate operations, or a related field, including at least 5 years in a leadership role
• Professional certifications like Certified Facilities Manager (CFM) or facility management professional (FMP); IFMA credentials desired but not required
• Strong technical knowledge of building systems, space planning, construction management, and real estate practices
• Proven track record in managing large-scale projects and cross-functional teams
• Extensive knowledge of the methods, practices, techniques, tools, equipment, and materials used in general building maintenance and repair
• Considerable knowledge of the principles and practices of supervision, management, and leadership
• Effective verbal and written communications
• Ability to read and understand plans, blueprints, and other related system document