Campus Office Assistant

Office Assistant – Associate Degree Programs

Location: Mesa Campus – 957 S. Dobson Road | 100% On-Site

Type: Full-Time (40 Hours per Week) | Non-Exempt

Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Compensation: $19.26-$23.13 per hour

Position Summary

Support academic excellence and student success behind the scenes! Pima Medical Institute is seeking an organized, detail-oriented Office Assistant – Associate Degree Programs to join our Mesa campus academic administrative team .

In this specialized administrative role, you will work directly with the Associate Degree Program Director and Clinical Director to manage program administration, maintain student and clinical files, support programmatic accreditation compliance, and coordinate learning management systems (Blackboard) . If you thrive in a multi-faceted role supporting higher education operations and clinical healthcare programs, this is an excellent opportunity to make an impact .

Key Responsibilities

Academic & Programmatic Administration:

• Program Director & Clinical Director Support: Assist leadership with revising program documents, updating clinical affiliation agreements, managing fieldwork files, tracking student timesheets, and compiling evaluation data .

• Accreditation & State Compliance: Assist with drafting and preparing reports for state agencies and national programmatic accrediting bodies .

• LMS & Course Coordination: Load syllabi, course outlines, and grading rubrics into Blackboard for each semester; coordinate book orders and student text dissemination with campus staff .

• Transfer Credit & Transcript Tracking: Track incoming transcripts, test scores, and prerequisites; collect course descriptions for the Program Director’s transfer credit evaluations .

Student Records & Campus Events:

• Recordkeeping & Attendance: Create and maintain confidential student and faculty files, record course attendance, and archive proof of immunizations, background checks, and academic records .

• Meeting & Event Coordination: Assist with scheduling student orientation, Advisory Board meetings, clinical faculty meetings, student interviews, and graduation ceremonies .

Front Desk & Purchasing Operations:

• Student & Visitor Support: Answer incoming calls, greet visitors, respond to inquiries from prospective, current, and graduate students, and type official correspondence .

• Office Purchasing & Inventory: Manage program supply ordering, process purchase orders, reimbursements, check requests, and maintain office inventory .

Minimum Requirements

• Experience & Skills: Outstanding organizational, proofreading, and verbal/written communication skills .

• Keyboarding Speed: Minimum typing speed of 50 WPM .

• Technical Proficiency: Hands-on experience with Microsoft Office Suite (Word, Excel, PowerPoint), Learning Management Systems (Blackboard), web conferencing/webinars, and database management .

• An equivalent combination of relevant education, training, or experience that meets minimum qualifications will be considered .

Compensation & Employee-Owner Benefits

• Hiring Range: $19.26-$23.13 per hour

• Schedule: Full-Time, 40 hours per week (Monday – Friday, 8:00 AM – 5:00 PM).

• Employee Ownership: Employee Stock Ownership Plan (ESOP)

• Retirement: 401(k) Plan with up to a 10% Employer Match.

• Healthcare Options: Comprehensive Medical (PPO & 2 HDHP options with HSA), Dental, and Vision coverage.

• Financial Protection: Basic Life Insurance, Short-Term and Long-Term Disability, HSA, and FSA options.

• Work-Life & Growth: Paid Time Off (PTO), Arizona Paid Sick Leave, Paid Holidays, Employee Assistance Program (EAP), Tuition Reimbursement, and Health & Wellness Program rewards.