Secretary IV

Pay Grade: 770 Work Days: 226 Min Daily: $21.13 min hour

Primary Purpose:

Provide secretarial support services to the department head and other staff members. Facilitate the efficient operation of the departmental administrative services.

Qualifications:

Education/Certification:

High school diploma or equivalent

Special Knowledge/Skills:

• Excellent organizational skills
• Excellent computer skills in keyboarding, word processing, spreadsheets and file maintenance
• Excellent interpersonal and communication skills, both written and verbal
• Ability to work on several tasks at the same time
• Ability to meet schedules and deadlines
• Basic math skills

Experience:

Four years of secretarial experience, preferably in a public education environment

Major Responsibilities and Duties:

• Facilitate efficient operation of the department in coordination with the department manager
• Organize and manage the routine work activities in the department
• Prepare correspondence, forms, reports, etc., for the department head and other department staff members using a computer
• Assist in compiling information for preparing various reports for the department
• Maintain office equipment and supplies for the department
• Receive incoming calls, take reliable messages, and route all to appropriate staff
• Receive, sort, and distribute mail and other documents to department staff members
• Maintain departmental files, including financial and contractual files
• Maintain a schedule of appointments and make travel arrangements for department staff
• Maintain conference room calendar
• Maintain confidentiality of information
• Perform routine bookkeeping tasks, including simple math operations for the department
• Follow all rules, regulations, and policies of Plano ISD and follow directives from supervisor
• Follow attendance policy as assigned by supervisor
• Perform other functions that may be assigned by the Administration and/or supervisor

Equipment Used:

• Uses computer, printer, copier, calculator, and fax

Working Conditions:

Mental Demands:

Reading; ability to perform basic math; ability to communicate effectively (verbal and written); ability to operate computer; maintain emotional control under stress

Physical Demands/Environmental Factors:

Work with frequent interruptions; frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds

SM073126