Data Clerk - Elementary (26-27)

Pay Grade: 735 (Min $16.85 per hr) Work Days: 203

PRIMARY PURPOSE:

Maintain current and accurate data related to student registration, enrollment, attendance, scheduling, grades/report cards, withdrawals, transfers and coding. Perform data entry to support campus processes and Public Education Information Management System (PEIMS).

QUALIFICATIONS:

Education/Certification:

• High school diploma or equivalent (required)

Experience:

• Minimum of one year of data entry experience in a public education environment (preferred)

Special Knowledge/Skills:

• Strong computer skills are essential
• Strong organizational skills with attention to detail
• Ability to meet established deadlines
• Ability to maintain accurate and auditable records
• Ability to provide strong customer service to all stakeholders

MAJOR RESPONSIBILITIES AND DUTIES:

• Create and maintain physical and computerized enrollment and withdrawal records and student residency information that are contained within the student cumulative folder.
• Create and maintain physical and computerized records such as report card grades, eligibility,attendance, class rosters, grade books, and schedule changes if applicable for existing, new and transfer students.
• Prepare and print reports including demographic, attendance, grades, scheduling and transcript information.
• Assist with the campus master schedule.
• Ensure accurate maintenance of PEIMS data in the student information system
• Review data discrepancy errors and communicate with appropriate campus staff to facilitate corrections and ensure data accuracy
• Perform regular self-audits on PEIMS data for all student related state reportable data
• Provide requested records, special program participation information, and the necessary documentation to other school districts following designated guidelines.
• Maintain designated student information within the student information system
• Maintain records following district records retention policy
• Ensure strict adherence to all laws and regulations outlined in Student Attendance Accounting Handbook
• Effectively communicate the district's policy on absences and tardiness to students and parents.
• Perform other duties as assigned.

Equipment Used:

• Computer, scanner, printer, copier, fax, and telephone

WORKING CONDITIONS:

Mental Demands:

Proficient reading; ability to communicate effectively (verbal and written); maintain emotional control under stress; basic arithmetic skills; competency in essential computer functions; punctuality and ability to meet deadlines

Physical Demands/Environmental Factors:

Work with frequent interruptions; frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds

SM062326