Procurement Coordinator

Description

Who We Are At Pittston Co-Packers, we are a team of hardworking individuals driven by a shared purpose: delivering the highest quality beverages through innovation, precision, and pride in our craft. From our production lines to our support teams, we believe in keeping things simple, empowering each other to take ownership, and working together to achieve excellence. We’re not just growing; we’re setting a new standard in beverage manufacturing. Our culture is built on trust, collaboration, and a strong commitment to doing things the right way. If you’re looking for a workplace where your contributions are valued, your ideas are welcomed, and your growth is supported, you’ll feel right at home with us.

Job Summary:

The Procurement Coordinator supports the Procurement & Demand Planning Specialist with purchase order processing, supplier follow-up, purchasing documentation, and routine material tracking. The role maintains accurate purchasing records, communicates delivery updates, and escalates issues that could affect production readiness. The Coordinator supports execution and data accuracy; sourcing decisions, negotiations, and planning priorities remain with the Specialist and applicable approval authorities.

Requirements

Key Responsibilities:

Purchase Order Administration · Prepare and enter purchase orders from approved requisitions and purchasing instructions; verify quantities, item details, pricing, supplier information, and requested delivery dates. · Obtain supplier order acknowledgments; maintain open-PO trackers and follow up on shipments, delivery dates, backorders, and incomplete orders. · Flag pricing discrepancies, delays, or exceptions to the Procurement & Demand Planning Specialist for review and direction. · Keep purchasing records, approvals, quotations, and order correspondence organized and current. Supplier & Department Coordination · Contact suppliers to request quotations, confirm orders, obtain shipping updates, and collect onboarding or compliance documentation. · Coordinate with Warehouse shipping office to verify material receipts and investigate quantity or delivery discrepancies. · Provide routine purchasing status updates to Production, Maintenance, Quality and other requesting departments. · Assist with invoice, receipt, and PO discrepancies by gathering supporting information for Finance team. Planning & Inventory Support · Update material availability, inbound shipment, and purchasing status spreadsheets using information provided by Warehouse, suppliers, and the Specialist. · Assist with collecting inventory balances, lead times, and customer-supplied material information for MRP and production-readiness reviews. · Identify approaching delivery deadlines, shortages, or incomplete data and promptly alert the Specialist. · Prepare routine open-order, overdue-delivery, and supplier follow-up reports. Data Accuracy & Process Support · Maintain supplier master data and purchasing information in designated ERP or tracking systems in accordance with access and approval controls. · Support supplier performance data collection, document retention, and purchasing process improvements. Complete other related administrative and procurement tasks as assigned.

Required Qualifications:

· Associate degree in business, logistics, supply chain, or related field preferred. · 1–2 years of purchasing, administrative coordination, inventory support, or related experience preferred. · Working proficiency in Excel, Outlook, and Word; ability to accurately enter and maintain records in business systems. · Strong attention to detail, follow-through, communication, organization, and ability to manage multiple deadlines. · Ability to escalate exceptions promptly and work collaboratively with suppliers and internal departments. · Experience with purchase orders, supplier follow-up, and ERP or inventory systems. · Manufacturing, food and beverage, warehouse, or distribution experience. What We Offer · Medical, Dental & Vision insurance (company-subsidized) · Company-paid Basic Life Insurance, STD& LTD · 401(k) with 6% company match · Paid Time Off (PTO) & paid holidays · Growth opportunities and on-the-job training Pittston Co-Packers is an Equal Opportunity Employer. We are committed to the principles of equal employment opportunity and affirmative action. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.