Accounts Receivable Specialist II

Summary/Objective The Accounts Receivable Specialist II position is a full-time position that provides administrative and clerical support to ensure that Phoenix Welding Supply’s(“PWS”) receives payment for goods and services offered to its customers in a timely manner. This role reports to the Controller and has no direct reports. Essential Functions

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Creates invoices according to company practices; submits invoices to customers.
• Creates, maintains, and updates new and existing customer files, including name or address changes, mergers, or mailing attentions, and credit reports.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Creates reports regarding the current status of customer accounts as requested.
• Research customer discrepancies and past-due amounts and reports to Controller.
• Collaborates with the Controller to reconcile accounts receivable on a periodic (at least bimonthly) basis.
• Assists in generating monthly billing statements based on the general ledger.
• Assists Accounting Manager in reconciling revenue accounts each month.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Relays changes of information to appropriate employees.
• Performs other related duties as assigned.

Competencies

• Experience with ERP systems preferred.
• Proficiency with Excel.
• Must be reliable and extremely trustworthy.
• Excellent organizational skills and attention to detail.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers. Supervisory Responsibility The Accounts Receivable Clerk I position has no direct supervisory responsibilities. Work Environment This job operates in an office setting. This role routinely uses standard office equipment such as computer equipment, phones, scanners, copiers, and fax machines. Physical Demands This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. High volumes of PC work associated with reporting, accounting, and financial statement production. Position Type and Expected Hours of Work This is a full-time position. Work schedule is Monday through Friday 8:00 a.m. to 5 p.m. Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 9:30 a.m. to 3:30 p.m. and must work 40 hours each week to maintain full time status. Travel No regular travel is expected for this position.

Education, Experience & Certification High school diploma or equivalent required; Associate’s or Bachelor’s degree in accounting preferred, or at least 5 to 7 years of related experience required. Work Authorization Eligibility to work in the U.S. with the appropriate work authorization documentation. EEO Statement Phoenix Welding Supply is an EEO Employer M/F/D/V. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities,and activities may change at any time with or without notice due to the dynamic nature of the business.