Attendance Specialist

Phoenix-Talent School District #4 is seeking applications for the position of:

ATTENDANCE SPECIALIST

Location: Talent Middle School Schedule: 8 hours per day, 195 days per year Compensation: $18.67–$23.88 per hour, in accordance with the classified salary schedule and applicable collective bargaining agreement Position Type: Classified; non-exempt Reports To: Building Principal Closing Date: Open until filled Position Overview Phoenix-Talent Schools is seeking an organized, collaborative, and service-oriented Attendance Specialist to support student attendance and school office operations. The Attendance Specialist maintains accurate attendance and student records, communicates with students and families, and works with school staff to help students develop positive attendance habits. This position also provides general office support, assists with school activities, and coordinates routine communications and schedules. The ideal candidate brings strong attention to detail, excellent customer service skills, and the ability to manage competing priorities in a busy school office. Essential Responsibilities

• Maintain accurate student attendance and tardy records; prepare reports and identify missing or incomplete attendance information.
• Contact parents and guardians to verify absences, resolve attendance discrepancies, and communicate attendance concerns.
• Participate in attendance and truancy team meetings; prepare correspondence, document follow-up, and carry out assigned attendance interventions.
• Assist with student registration, enrollment changes, withdrawals, transfers, and updates to student information in PowerSchool.
• Maintain student forms, records, and documentation related to school programs and activities.
• Respond to telephone and in-person inquiries from students, families, staff, and the public; route calls and messages appropriately.
• Prepare correspondence, forms, rosters, reports, and other materials supporting school operations.
• Maintain calendars and coordinate schedules for school activities, events, and transportation, as assigned.
• Assist with homework requests, attendance recognition, student support services, and other school activities.
• Provide routine office coverage and assist with school office projects.
• Maintain confidentiality, communicate professionally, and help maintain a safe and welcoming school environment.
• Follow district policies, safety procedures, and applicable reporting requirements; complete required training.
• Perform other related duties as assigned.

Required Qualifications

• High school diploma or GED.
• One to two years of related experience and/or training, or an equivalent combination of education and experience.
• Working knowledge of office practices and procedures.
• Proficiency with data entry, email, databases, spreadsheets, and word processing; ability to type accurately at least 45 words per minute.
• Strong organizational skills and attention to accuracy in recordkeeping.
• Effective oral and written communication skills.
• Ability to work collaboratively with people from diverse language and cultural backgrounds.
• Ability to exercise discretion, protect confidential information, and respond calmly and tactfully in stressful situations.
• Ability to work independently and as part of a team while adapting to interruptions and changing priorities.
• First aid/CPR certification, bloodborne pathogen training, and other certifications as required by the district.

Preferred Qualifications

• A one-year certificate from a college or technical school.
• Office experience in front office or administrative support.
• Fluency in spoken and written Spanish.

Working Conditions Work is performed primarily in a school office with frequent contact with students, families, and staff. Duties involve sitting, standing, walking, computer use, and occasional lifting of up to 25 pounds. Occasional evening, early morning, or weekend work may be required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Employment Terms Salary and benefits are governed by the applicable classified collective bargaining agreement. Employment is contingent upon satisfactory completion of required criminal history verification. Equal Opportunity Phoenix-Talent Schools is an equal opportunity employer and does not discriminate on any basis protected by law.