Jobs in the United States

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Equipment Procurement & Planning Specialist, Worldwide Retail Grocery Delivery (WWRGD)
Amazon.com Services LLC
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…coordination and procurement closeout. Maintain visibility into project status, budget, schedule and outstanding deliverables to support successful store…
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DC Civil Engineer, DCDE AMER Civil East, AWS DC Engineering
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Columbus, OH · Herndon, VA · Chicago, IL
- Manage multiple fast paced projects simultaneously. Foresee and manage internal Technical Program Manager’s (TPM’s) expectation regarding project-specific cost and schedules variables.
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Time & Materials - Service Coordinator
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United States
Monitor equipment performance, track service records and invoices, and support program profitability.
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Must possess an Active Top Secret/SCI clearance and ability to obtain and maintain a CI Poly
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Capture Director - Capture Operations and Excellence
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Reston, VA
Develop value propositions, support business cases and project plans and develop early win strategies
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ISSO
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Alexandria, VA
Certification: You must hold a current DoD 8570 IAT II Certification to qualify
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Air Force Operational Energy Data Analyst
LEIDOS, INC.
Remote, United States
…Secretary of the Air Force (Operational Energy) (SAF/IEN) with project management and policy support subject matter experts. Each year about $9B, or 7-8% of the Air Force budget has gone to…
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Power Delivery Engineering Intern
LEIDOS ENGINEERING INC
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Must have an interest in developing your skills in creating the work packages for transmission, distribution or substation engineering projects
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Operational Test Project Manager
LEIDOS, INC.
Lancaster, CA
Certification in Project Management (e.g., PMP) or Test and Evaluation (DAU Level II/III or Foundational/Practitioner).
Added 1 min ago
GBU Risk Manager
Bechtel
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The GBU Project Risk Manager is responsible for the support and guidance to Project Risk Management (PRM) and relevant internal and external stakeholders in PRM matters. Responsible for…
Added 1 min ago
Lead, Influencer and Creator Marketing (NAM)
Spartan Race Inc
Boston, MA
…- through organic social, the "NAM Noisemakers" influencer program, and tightly coordinated support of paid, email, and PR…
Added 1 min ago
Specialist Digital Marketing
Hilton Grand Vacations
Remote, United States
The ideal candidate combines project management, digital marketing knowledge [LK1] [ST2] [LK3] and strong attention to detail. The candidate should have experience in campaign planning,…
Added 1 min ago
Privacy Specialist - Hybrid
Blue Cross Blue Shield of AZ
AZ Blue Phoenix, AZ
Hybrid People Leaders: must reside in AZ, required to be onsite at least twice per week · Hybrid Individual Contributors: must reside in AZ, unless otherwise cited within this posting, required to be onsite at least once per week
Added 2 mins ago
Cyber Policy & Strategy Analyst
Parsons Technical Services, Inc.
VA
- Previous project management experience on similar or related projects
Added 2 mins ago
Regional Field Project Manager
Parsons Government Services Inc.
VA
Ready to put your PMC Project Management skills to work on complex, urban projects? Are you great with people and have a track record working with teams to get the job done? Parsons is now…
Added 2 mins ago
Civil/Structural Engineer
Seabrook Solutions
Redstone Arsenal, AL
Must have 7-10 years of job-related experience in civil or mechanical engineering with an emphasis on structural design
Added 2 mins ago
Mechanical Engineer
Seabrook Solutions
Redstone Arsenal, AL
Must have 7-10 years of job-related experience in mechanical engineering and design
Added 2 mins ago
Service Coordinator III (AMS)
Enerflex Ltd
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Support project execution by coordinating parts quotations, procurement, and job-related administrative activities.
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Client Onboarding and Conversion, Officer
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- $60,000 to $101,250 USD / year
Ensure project management is updated, highlighting all potential risks with possible solutions in a timely manner
Added 2 mins ago
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Technical Project Manager , VP
SSB&T
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- $110,000 to $207,500 USD / year
This role combines technology leadership, solution delivery management, and hands-on engineering expertise to drive the implementation of Audit and Risk business capabilities across a…
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- $16 USD / hour
…displayed across assigned retail locations. The role will also support store resets by implementing new planograms, relocating products, setting shelves, and ensuring all displays meet…
Added 2 mins ago
Sr. Director PMO, Advanced Diagnostics
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Build organizational capability in project, program, and portfolio management disciplines.
Added 2 mins ago
Senior Analytical Lab Technician
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High school diploma and minimum 5 years of relevant laboratory experience required
Added 2 mins ago
Production Systems Lead III
Blue Origin Personnel, LLC
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We are seeking a proactive, collaborative individual with excellent analytical ability and project management acuity that can thrive in a fast-paced environment. This role requires strong…
Added 2 mins ago
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Analyst II - Enterprise PACS
NYU Langone Health
New York, NY
- $70,481.6 to $101,932 USD / year
To qualify you must have a Typically requires 2 or more years of experience and BA/BS degree or equivalent

PHMC

OST Operations Specialist

Philadelphia, PA, United States

Apply on recruiting.ultipro.com About employer

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Job details

Experience: Minimum of 2 years of administrative experience working in a fast-paced environment
Posting language: English
Posted: Nov 10, 2026

Original job description

PHMC, a nonprofit public health institute, serves as the intermediary entity for the City of Philadelphia Department of Human Services’ Out-of-School Time Project (DHS OST) and the Mayor’s Office of Education Extended Day/Extended Year Initiative (MOE EDEY). In this role, PHMC manages a citywide network of more than 65 contracted providers delivering approximately 180 programs across 145 school- and community-based locations. PHMC’s OST Intermediary provides program monitoring and support, contract oversight, data management, and fiscal oversight to the network of OST and EDEY providers. Combined, these two initiatives support approximately 9,500 youth in grades K-12 through afterschool, before school, and summer programs throughout the city of Philadelphia. The project aims to provide quality out-of-school time programming to improve life skills, increase academic engagement, expand enrichment opportunities, and prepare youth for higher education and employment.

The OST Operations Specialist assists the OST Intermediary team with a variety of projects and supports the daily operations of the OST Intermediary. Projects and tasks will be both administrative and programmatic. The Operations Specialist will report to the Senior Operations Manager. Under the supervision of the Senior Operations Manager, the Operations Specialist will also support activities led by other senior managers in the OST Intermediary, including provider convenings, communication, and engagement projects.

Responsibilities:

Purchasing, Contracts & Compliance Support

Support contract development and confirmation.
Convert contracting documents between budgeting, expense reporting, and budget revision modes.
Track invoicing and payment process for OST sub-contracts and training contracts.
Purchase a variety of program materials within funder guidelines, including but not limited to office supplies, training, instructional materials, OST program resource supplies, gift cards, and food requests.
Apply purchasing protocol to utilize multiple vendors via database systems, websites, and telephone correspondence.
Document and report status of purchasing and reconciliation activities through the use of multiple web-based and internal data systems and Excel spreadsheets.
Ensure that documentation reflects the required details to track purchase orders, invoices, shipments, deliveries, etc.
Prepare purchase requests and track payments to vendors/contractors through PHMC's web-based Document Management System (DMS).
Make travel or training arrangements for team members when necessary.
Place and receive catering orders.
Participate in regular meetings to monitor the status of purchasing activities.
Occasionally conduct site visits to funded programs.

Communications Support

Maintain contact lists for providers, partners, and other stakeholders and manage any related mail merge activities.
Support the production of a bimonthly newsletter, including collecting information, researching content, compiling, editing, and formatting the newsletter in MailChimp or another communication application.
Support OST Program Leadership with external communications through social media (LinkedIn, Instagram, Facebook, and/or others).
Manage email distribution and communication accounts (MailChimp and/or others) and manage contact lists for provider agencies that support overall team communication activities.
Maintain OST program Eventbrite and Zoom accounts, host Zoom and Microsoft Teams meetings and webinars, and manage meeting registrations and invitation processes.
Support coordination of special events, including space reservations, registration tracking, and coordination with facilities (both PHMC internal facilities and external rental facilities).
Support tracking participation in webinars, meetings, and other training activities (web-based and in-person).
Provide technical support to providers regarding professional development enrollment and account maintenance in various systems used by the OST Intermediary.
Support at special events, including registration, logistics, catering, supply purchases, and other event-related activities.

Administrative Support and Purchasing

Maintain team calendars, schedule meetings, and reserve internal and external meeting spaces.
Follow up on any general inquiries received via email, phone, or internal referrals for the department; connect to the correct party when necessary.
Compose replies to incoming correspondence; route correspondence to the appropriate party; draft correspondence at the request of supervisors or team members.
Create and maintain department filing systems (electronic and paper).
Manage inventory for department equipment and supplies, including computers, software, cell phones, cabinets/locks, and training materials; seek assistance from PHMC IT when necessary, on behalf of the team.
Support the onboarding of new hires and interns (intro letters, orientation schedule, paperwork, identification, technology set-up, etc.).
Maintain meeting recaps, review with the team, and save centrally.
Perform any other agency-related duties or special projects as directed by the supervisor.

Skills:

Organized and highly developed attention to detail
Ability to meet deadlines and prioritize when balancing multiple projects simultaneously
Ability to communicate professionally, both orally and in writing, including the ability to proofread/edit documents for content, grammar, and spelling
Ability to work with minimal supervision
Strong customer service skills and a high degree of professionalism when interacting with community partners and stakeholders
Ability to work as part of a team and represent the team when interacting with other departments
Basic understanding of the social service/youth development sector
High level of proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
Proficiency with Adobe Acrobat, web-based conference systems, and web-based email communication systems
Preferred: Familiarity with Zoom, Mailchimp, and Cognito Form Builder
Preferred: Experience with social media platforms for program or organizational promotion
Ability to learn and use new software and web-based applications quickly with minimal formal training
Ability to operate standard office equipment including multifunction devices (copy machine, scanner, fax), multi-line phone systems, and audio-visual equipment

Qualifications:

Associate degree or better required
Preferred: Bachelor's degree
Minimum of 2 years of administrative experience working in a fast-paced environment
Preferred: Nonprofit experience is desirable, but not required

PHMC is an Equal Opportunity and E-Verify Employer.

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Jobs in the United States