Jobs in the United States

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Occupational Therapist Mobile Outpatient Director (OT)
Genesis Administrative Services
Newburyport, MA
* They must have initial registration from the National Board for Certification in Occupational Therapy · * Additionally, the Market Director OT must have three years direct patient care experience and one year of management experience
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Physical Therapist Mobile Outpatient Director (PT)
Genesis Administrative Services
Newburyport, MA
* They must have a valid Physical Therapy license in the state(s) of practice, or proof of license eligibility · * They must have a Master's degree in Physical Therapy; or
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Hospice Executive Director I
Heartland Hospice
Wentzville, MO
…developing census. This role will oversee and lead the day-to-day operations, including managing and directing interdisciplinary teams, ensuring the delivery of high-quality and…
Added just now
Hospice RN Executive Director II
SouthernCare
Terre Haute, IN
…mid-sized census. This role will oversee and lead the day-to-day operations, including managing and directing interdisciplinary teams, ensuring the delivery of high-quality and…
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Specialist Digital Marketing
Hilton Grand Vacations
Remote, United States
…SMS personalization, dynamic content, email HTML, creative development, testing and quality assurance. The candidate should understand how audience, content, data and channel requirements…
Added 1 min ago
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Grain Location Manager
GPAC
Redfield, SD
- $90,000 to $130,000 USD / year
Responsible for directing employees in all aspects of operations and origination, including unloading and loading of grain commodities.
Added 1 min ago
Strategic Business Development Manager
N. Harris Computer Corporation - USA
WI
…conditions, and internal equity. We offer a competitive Total Rewards program including health benefits, RRSP matching, stock option, and career development…
Added 1 min ago
Branch Manager-General Tool
Sunbelt Rentals, Inc.
Greer, SC
Must have a valid driver’s license and acceptable driving record history
Added 1 min ago
Cyber Policy & Strategy Analyst
Parsons Technical Services, Inc.
VA
…and policy support to advance Department of War (DoW) cyber operations workforce initiatives, readiness objectives, and Defensive Cyber Operations (DCO) capabilities. You will conduct…
Added 1 min ago
Civil/Structural Engineer
Seabrook Solutions
Redstone Arsenal, AL
Must have 7-10 years of job-related experience in civil or mechanical engineering with an emphasis on structural design
Added 1 min ago
Mechanical Engineer
Seabrook Solutions
Redstone Arsenal, AL
Must have 7-10 years of job-related experience in mechanical engineering and design
Added 1 min ago
Payments Business Risk Management Executive, Senior Vice President
SSB&T
Boston, MA · NY
…Enterprise Resiliency, Risk, Compliance, Technology, Product and…
Added 1 min ago
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Broker/Dealer Margin Manager, Vice President
SSB&T
United States
- $120,000 to $202,500 USD / year
Individual must have experience with risk controls and establishing procedures for new workflows and products
Added 1 min ago
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Client Onboarding and Conversion, Officer
SSB&T
Quincy, MA
- $60,000 to $101,250 USD / year
As a Core Operations Officer, you will Execute of onboarding plan and associated activities supporting accounting, custody and insurance clients
Added 1 min ago
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Legal Operations & Matter Management, Officer
SSB&T
Boston, MA
- $65,000 to $113,750 USD / year
The Legal Department is seeking an early-career Business Analyst to support its Legal Operations and Matter Management functions. This role offers an opportunity to gain broad exposure to…
Added 1 min ago
Sr. Director PMO, Advanced Diagnostics
Augusta Life Sciences US OpCo I LLC
United States
The Senior Director, PMO, Advanced Diagnostics will lead Program and Portfolio Management across the Advanced Diagnostics R&D organization, supporting Product Development and Technology…
Added 1 min ago
Senior Analytical Lab Technician
Fortune Brands
Maumee, OH
High school diploma and minimum 5 years of relevant laboratory experience required
Added 1 min ago
Production Systems Lead III
Blue Origin Personnel, LLC
Space Coast, FL
This role is part of Blue Origin Operations, which is comprised of Integrated Supply Chain, Test Operations, Safety, Quality, and Mission Assurance. This includes Manufacturing and Supply…
Added 1 min ago
Sr. Director of Engineering, Aft Module - New Glenn
Blue Origin Personnel, LLC
Space Coast, FL
This role supports the development and operations of New Glenn, a single-configuration, heavy-lift orbital launch vehicle capable of routinely carrying people and payloads to low-Earth…
Added 1 min ago
Heavy Equipment Operator- Mobile, AL
CRH
Mobile, AL
Applicants must have at least three years of experience operating equipment (ex: Motorgrader, Bulldozer, Excavator, Front End Loader) · · Must have prior experience operating Heavy Road Construction Equipment
Added 1 min ago
Dishwasher
Brookdale Senior Living Inc.
Federal Way, WA
…find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life…
Added 1 min ago
Development Program - Finance & Accounting - January 2027
HNI Corporation
Muscatine, IA
We are looking for Financial Analysts to join our Finance and Accounting Early Career Development Program (ECDP). New hires will start in January 2027!
Added 1 min ago
Operations Specialist
AdaptHealth, LLC
Macon, GA
Commitment to Our People – Support, Development, and Advancement Opportunities
Added 1 min ago
Concrete Sr. Superintendent- SPW
DPR Construction
Reston, VA · Reston
…align SPW execution with evolving project demands. Leads the development and enforcement of enterprise-wide safety strategies and regulatory compliance initiatives specific to SPW, ensuring…
Added 2 mins ago
University Engagement Strategist
George Washington University
DC
3. Program Operations, Budgeting, & Strategic Communications

PHMC

OST Operations Specialist

Philadelphia, PA, United States

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Job details

Experience: Minimum of 2 years of administrative experience working in a fast-paced environment
Posting language: English
Posted: Nov 10, 2026

Original job description

PHMC, a nonprofit public health institute, serves as the intermediary entity for the City of Philadelphia Department of Human Services’ Out-of-School Time Project (DHS OST) and the Mayor’s Office of Education Extended Day/Extended Year Initiative (MOE EDEY). In this role, PHMC manages a citywide network of more than 65 contracted providers delivering approximately 180 programs across 145 school- and community-based locations. PHMC’s OST Intermediary provides program monitoring and support, contract oversight, data management, and fiscal oversight to the network of OST and EDEY providers. Combined, these two initiatives support approximately 9,500 youth in grades K-12 through afterschool, before school, and summer programs throughout the city of Philadelphia. The project aims to provide quality out-of-school time programming to improve life skills, increase academic engagement, expand enrichment opportunities, and prepare youth for higher education and employment.

The OST Operations Specialist assists the OST Intermediary team with a variety of projects and supports the daily operations of the OST Intermediary. Projects and tasks will be both administrative and programmatic. The Operations Specialist will report to the Senior Operations Manager. Under the supervision of the Senior Operations Manager, the Operations Specialist will also support activities led by other senior managers in the OST Intermediary, including provider convenings, communication, and engagement projects.

Responsibilities:

Purchasing, Contracts & Compliance Support

Support contract development and confirmation.
Convert contracting documents between budgeting, expense reporting, and budget revision modes.
Track invoicing and payment process for OST sub-contracts and training contracts.
Purchase a variety of program materials within funder guidelines, including but not limited to office supplies, training, instructional materials, OST program resource supplies, gift cards, and food requests.
Apply purchasing protocol to utilize multiple vendors via database systems, websites, and telephone correspondence.
Document and report status of purchasing and reconciliation activities through the use of multiple web-based and internal data systems and Excel spreadsheets.
Ensure that documentation reflects the required details to track purchase orders, invoices, shipments, deliveries, etc.
Prepare purchase requests and track payments to vendors/contractors through PHMC's web-based Document Management System (DMS).
Make travel or training arrangements for team members when necessary.
Place and receive catering orders.
Participate in regular meetings to monitor the status of purchasing activities.
Occasionally conduct site visits to funded programs.

Communications Support

Maintain contact lists for providers, partners, and other stakeholders and manage any related mail merge activities.
Support the production of a bimonthly newsletter, including collecting information, researching content, compiling, editing, and formatting the newsletter in MailChimp or another communication application.
Support OST Program Leadership with external communications through social media (LinkedIn, Instagram, Facebook, and/or others).
Manage email distribution and communication accounts (MailChimp and/or others) and manage contact lists for provider agencies that support overall team communication activities.
Maintain OST program Eventbrite and Zoom accounts, host Zoom and Microsoft Teams meetings and webinars, and manage meeting registrations and invitation processes.
Support coordination of special events, including space reservations, registration tracking, and coordination with facilities (both PHMC internal facilities and external rental facilities).
Support tracking participation in webinars, meetings, and other training activities (web-based and in-person).
Provide technical support to providers regarding professional development enrollment and account maintenance in various systems used by the OST Intermediary.
Support at special events, including registration, logistics, catering, supply purchases, and other event-related activities.

Administrative Support and Purchasing

Maintain team calendars, schedule meetings, and reserve internal and external meeting spaces.
Follow up on any general inquiries received via email, phone, or internal referrals for the department; connect to the correct party when necessary.
Compose replies to incoming correspondence; route correspondence to the appropriate party; draft correspondence at the request of supervisors or team members.
Create and maintain department filing systems (electronic and paper).
Manage inventory for department equipment and supplies, including computers, software, cell phones, cabinets/locks, and training materials; seek assistance from PHMC IT when necessary, on behalf of the team.
Support the onboarding of new hires and interns (intro letters, orientation schedule, paperwork, identification, technology set-up, etc.).
Maintain meeting recaps, review with the team, and save centrally.
Perform any other agency-related duties or special projects as directed by the supervisor.

Skills:

Organized and highly developed attention to detail
Ability to meet deadlines and prioritize when balancing multiple projects simultaneously
Ability to communicate professionally, both orally and in writing, including the ability to proofread/edit documents for content, grammar, and spelling
Ability to work with minimal supervision
Strong customer service skills and a high degree of professionalism when interacting with community partners and stakeholders
Ability to work as part of a team and represent the team when interacting with other departments
Basic understanding of the social service/youth development sector
High level of proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
Proficiency with Adobe Acrobat, web-based conference systems, and web-based email communication systems
Preferred: Familiarity with Zoom, Mailchimp, and Cognito Form Builder
Preferred: Experience with social media platforms for program or organizational promotion
Ability to learn and use new software and web-based applications quickly with minimal formal training
Ability to operate standard office equipment including multifunction devices (copy machine, scanner, fax), multi-line phone systems, and audio-visual equipment

Qualifications:

Associate degree or better required
Preferred: Bachelor's degree
Minimum of 2 years of administrative experience working in a fast-paced environment
Preferred: Nonprofit experience is desirable, but not required

PHMC is an Equal Opportunity and E-Verify Employer.

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Jobs in the United States