Jobs in the United States

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Added 1 min ago
DO
Research Data Specialist III
Department of Health Care Services
CA
- $8,392 to $10,820 USD / month
Individuals who claim list eligibility must have reachable placement on the appropriate certification list for a classification they apply to
Added 2 mins ago
Food Service Worker-Patient Services
Team Member Services
United States
Ability to use common software applications and hardware (e.g., iPad, ToughBook) [Required]
Added 2 mins ago
Executive Chef Lake Wales
Team Member Services
United States
Must have strong marketing and promotion skills
Added 2 mins ago
Technology Consulting - Financial Services - Manager - Financial Crime
EY
Hoboken, NJ · New York, NY · Jericho, NY · Iselin, NJ · Charlotte, NC
To qualify for the role you must have
Added 2 mins ago
AID&E - AI Strategy Manager - Tech Consulting - Open Location
EY
Tucson, AZ · Hoboken, NJ · Palo Alto, CA · Cleveland, OH · Jacksonville, FL · Arlington, VA · Tulsa, OK · Orlando, FL · Tallahassee, FL · Alpharetta, GA · Westlake Village, CA · Los Angeles, CA · Kansas City, MO · Washington, DC · Nashville, TN · Rochester, NY · Iselin, NJ · Southfield, MI · Louisville, KY · Baltimore, MD · Milwaukee, WI · Charlotte, NC · San Mateo, CA · Cincinnati, OH · St. Louis, MO · Detroit, MI · Hartford, CT · Las Vegas, NV · Providence, RI · New Brunswick, NJ · Phoenix, AZ · Tampa, FL · Salt Lake City, UT · Charleston, WV · Buffalo, NY · Boca Raton, FL · Rogers, AR · Philadelphia, PA · Dallas, TX · Huntsville, AL · Chicago, IL · Seattle, WA · Grand Rapids, MI · Secaucus, NJ · Des Moines, IA · Greenville, SC · Jericho, NY · McLean, VA · Memphis, TN · Houston, TX · Albany, NY · Sacramento, CA · Chantilly, VA · San Francisco, CA · Oklahoma City, OK · Fort Worth, TX · Stamford, CT · New Orleans, LA · Richmond, VA · New York, NY · Atlanta, GA · Raleigh, NC · Akron, OH · Irvine, CA · Miami, FL · Minneapolis, MN · Indianapolis, IN · Pittsburgh, PA · Austin, TX · San Diego, CA · Portland, OR · Boston, MA · Wichita, KS · Baton Rouge, LA · San Jose, CA · Toledo, OH · Birmingham, AL · Chattanooga, TN · Denver, CO · Grandview Heights, OH · San Antonio, TX
To qualify for the role, you must have:
Added 2 mins ago
Application Security & AI Engineering - Senior Manager
EY
Iselin, NJ · Charlotte, NC · New York, NY · Jericho, NY · Chicago, IL · Hoboken, NJ · Dallas, TX
We are seeking a Senior Manager, Application Security & AI Engineering to lead the design, implementation, and transformation of secure software development and AI-enabled applications.…
Added 2 mins ago
Nutritional Services Attendant
Team Member Services
United States
Ability to use common software applications and hardware (e.g., iPad, ToughBook) [Required]
Added 2 mins ago
Imaging Services Manager
Team Member Services
United States
Must have excellent interpersonal, communication, and organizational skills
Added 2 mins ago
Inpatient Wound Care Nurse
Team Member Services
United States
Leads a care team as a clinic case manager, providing clear instructions to team members and delegating tasks appropriately.
Added 3 mins ago
DS
Client Audit Manager
DCM Services
Bloomington, MN
- $90,000 to $110,000 USD / year
The Client Audit Manager is our front line of trust with clients. You will own the full client audit lifecycle, from planning and fieldwork through findings, remediation and closure, and…
Added 3 mins ago
Product Manager, Data Management & Services
FactSet Research Systems Inc.
Norwalk, CT · Chicago, IL · NY · San Francisco, CA
FactSet creates flexible, open data and software solutions for over 200,000 investment professionals worldwide, providing instant access to financial data and analytics that investors use…
Added 3 mins ago
Technical Account Manager
Fiserv Solutions LLC
Remote, United States
What does a successful Technical Account Manager do at Fiserv:
Added 4 mins ago
Grocery 5th Key
Albertsons Companies
BOISE, ID · Boise, ID
Must have knowledge of product variety, product location and · Must possess a thorough knowledge of check stand scanning and loss prevention procedures
Added 4 mins ago
Food Service Director
Healthcare Services Group, Inc.
Gambrills, MD
The Department Manager oversees the food service program at a single site, ensuring high food quality standards, inventory management, food safety, and customer service. This role requires…
Added 4 mins ago
YP
Client Service Manager
Your Part-Time Controller, LLC
Washington, DC
- $135,000 to $150,000 USD / year
…content and delivery.c. Provide timely guidance on technical, software, and process questions to enable efficient, high-quality work.d. Deliver staff training as needed to support ongoing…
Added 5 mins ago
P
Project Manager II - US
Payscale
Remote, United States
- $77,400 to $116,200 USD / year
- Must have strong ability to organize and manage
Added 5 mins ago
MC
Credit Assistant
My Career Site
North Highlands, CA
- $18 to $22 USD / hour
…the highest quality candidates. Pacific Supply encourages the development of their employees and believes it is necessary for the growth and success of the…
Added 5 mins ago
Sr. Software Developer
The Sheakley Group Inc
Remote, United States
Job Summary: We are seeking an experienced Senior Software Developer to design, develop, test, and support enterprise business applications. The ideal candidate will possess deep expertise…
Added 5 mins ago
Diesel Fleet Mechanic Technician I
Sysco Nashville, LLC
United States
…maintenance under the guidance of fleet technician II & III or fleet manager on vehicles and equipment to maximize the safety, reliability, and cost efficiency throughout the life cycle of…
Added 5 mins ago
Accounts Receivable Payable Specialist
Pye-Barker Fire & Safety, LLC
Fort Pierce, FL
Research customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff.
Added 6 mins ago
Certified Respiratory Therapy Supervisor
CHS
Corsicana, TX
Conducts performance evaluations, assesses staff competencies, and provides ongoing training and development to maintain high standards of clinical practice.
Added 6 mins ago
SJ
Child Case Manager
SAINT JOHNS PROGRAM FOR REAL CHANGE
Sacramento, CA
- $22 to $25 USD / hour
Position Summary: The Child Case Manager is a highly organized, empathetic, compassionate, nonjudgmental, and eager to help professional. Using trauma-informed and strengths-based…
Added 6 mins ago
Tax Manager - LIttleton, CO
Littleton, CO
Proficiency with professional tax preparation software and Microsoft Office applications.
Added 7 mins ago
2027 Spring Intern, Connected Health Clinical Content
Zimmer, Inc.
Grand Rapids, MI
…people around the world. To support our talent team, we focus on development opportunities, robust employee resource groups (ERGs), a flexible working environment, location specific…
Added 7 mins ago
Desktop support-Windows operating system
NTT DATA Services
McKinney, TX
Must have a valid driver’s license and personal vehicle for travel between client offices if necessary

PHMC

OST Operations Specialist

Philadelphia, PA, United States

Apply on recruiting.ultipro.com About employer

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Job details

Experience: Minimum of 2 years of administrative experience working in a fast-paced environment
Posting language: English
Posted: Nov 10, 2026

Original job description

PHMC, a nonprofit public health institute, serves as the intermediary entity for the City of Philadelphia Department of Human Services’ Out-of-School Time Project (DHS OST) and the Mayor’s Office of Education Extended Day/Extended Year Initiative (MOE EDEY). In this role, PHMC manages a citywide network of more than 65 contracted providers delivering approximately 180 programs across 145 school- and community-based locations. PHMC’s OST Intermediary provides program monitoring and support, contract oversight, data management, and fiscal oversight to the network of OST and EDEY providers. Combined, these two initiatives support approximately 9,500 youth in grades K-12 through afterschool, before school, and summer programs throughout the city of Philadelphia. The project aims to provide quality out-of-school time programming to improve life skills, increase academic engagement, expand enrichment opportunities, and prepare youth for higher education and employment.

The OST Operations Specialist assists the OST Intermediary team with a variety of projects and supports the daily operations of the OST Intermediary. Projects and tasks will be both administrative and programmatic. The Operations Specialist will report to the Senior Operations Manager. Under the supervision of the Senior Operations Manager, the Operations Specialist will also support activities led by other senior managers in the OST Intermediary, including provider convenings, communication, and engagement projects.

Responsibilities:

Purchasing, Contracts & Compliance Support

Support contract development and confirmation.
Convert contracting documents between budgeting, expense reporting, and budget revision modes.
Track invoicing and payment process for OST sub-contracts and training contracts.
Purchase a variety of program materials within funder guidelines, including but not limited to office supplies, training, instructional materials, OST program resource supplies, gift cards, and food requests.
Apply purchasing protocol to utilize multiple vendors via database systems, websites, and telephone correspondence.
Document and report status of purchasing and reconciliation activities through the use of multiple web-based and internal data systems and Excel spreadsheets.
Ensure that documentation reflects the required details to track purchase orders, invoices, shipments, deliveries, etc.
Prepare purchase requests and track payments to vendors/contractors through PHMC's web-based Document Management System (DMS).
Make travel or training arrangements for team members when necessary.
Place and receive catering orders.
Participate in regular meetings to monitor the status of purchasing activities.
Occasionally conduct site visits to funded programs.

Communications Support

Maintain contact lists for providers, partners, and other stakeholders and manage any related mail merge activities.
Support the production of a bimonthly newsletter, including collecting information, researching content, compiling, editing, and formatting the newsletter in MailChimp or another communication application.
Support OST Program Leadership with external communications through social media (LinkedIn, Instagram, Facebook, and/or others).
Manage email distribution and communication accounts (MailChimp and/or others) and manage contact lists for provider agencies that support overall team communication activities.
Maintain OST program Eventbrite and Zoom accounts, host Zoom and Microsoft Teams meetings and webinars, and manage meeting registrations and invitation processes.
Support coordination of special events, including space reservations, registration tracking, and coordination with facilities (both PHMC internal facilities and external rental facilities).
Support tracking participation in webinars, meetings, and other training activities (web-based and in-person).
Provide technical support to providers regarding professional development enrollment and account maintenance in various systems used by the OST Intermediary.
Support at special events, including registration, logistics, catering, supply purchases, and other event-related activities.

Administrative Support and Purchasing

Maintain team calendars, schedule meetings, and reserve internal and external meeting spaces.
Follow up on any general inquiries received via email, phone, or internal referrals for the department; connect to the correct party when necessary.
Compose replies to incoming correspondence; route correspondence to the appropriate party; draft correspondence at the request of supervisors or team members.
Create and maintain department filing systems (electronic and paper).
Manage inventory for department equipment and supplies, including computers, software, cell phones, cabinets/locks, and training materials; seek assistance from PHMC IT when necessary, on behalf of the team.
Support the onboarding of new hires and interns (intro letters, orientation schedule, paperwork, identification, technology set-up, etc.).
Maintain meeting recaps, review with the team, and save centrally.
Perform any other agency-related duties or special projects as directed by the supervisor.

Skills:

Organized and highly developed attention to detail
Ability to meet deadlines and prioritize when balancing multiple projects simultaneously
Ability to communicate professionally, both orally and in writing, including the ability to proofread/edit documents for content, grammar, and spelling
Ability to work with minimal supervision
Strong customer service skills and a high degree of professionalism when interacting with community partners and stakeholders
Ability to work as part of a team and represent the team when interacting with other departments
Basic understanding of the social service/youth development sector
High level of proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
Proficiency with Adobe Acrobat, web-based conference systems, and web-based email communication systems
Preferred: Familiarity with Zoom, Mailchimp, and Cognito Form Builder
Preferred: Experience with social media platforms for program or organizational promotion
Ability to learn and use new software and web-based applications quickly with minimal formal training
Ability to operate standard office equipment including multifunction devices (copy machine, scanner, fax), multi-line phone systems, and audio-visual equipment

Qualifications:

Associate degree or better required
Preferred: Bachelor's degree
Minimum of 2 years of administrative experience working in a fast-paced environment
Preferred: Nonprofit experience is desirable, but not required

PHMC is an Equal Opportunity and E-Verify Employer.

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Jobs in the United States