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FSQA MANAGER
GPAC
Nazareth, MI
- $110,000 to $135,000 USD / year
…pet food manufacturing industry seeking an experienced Sr. Manager, Food Safety & Quality Assurance (FSQA) to lead enterprise food safety, quality, and regulatory compliance…
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Location Manager
GPAC
Austin, TX
- $70,000 to $90,000 USD / year
A respected and growing funeral service organization is seeking an experienced Location Manager to lead day-to-day operations, mentor staff, and ensure exceptional service for families and…
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Restaurant General Manager
sweetgreen
San Francisco, CA
As a Head Coach (General Manager), you're the leader, strategist, and mentor of your store. You'll inspire your team, drive operational excellence, and deliver exceptional guest experiences…
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Assistant Restaurant Manager
sweetgreen
15323 N Scottsdale Rd Suite E1-150 Scottsdale, AZ
As an Assistant Coach (Assistant General Manager), you support your store as a leader, strategist, and mentor. You'll inspire your team, drive operational excellence, and deliver…
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EHS & Operations Specialist Full-Time | Cary, NC | Multi-State Travel: 25–50%
Cary, NC
- $27 USD / hour
- Full-time
Reporting to the EHS Manager, you’ll support compliance activities, manage analytical data and reporting, and help implement company-wide safety programs. You’ll work closely with EHS,…
Added 1 min ago
Senior Financial Analyst
Unum Group
Portland, ME · Chattanooga, TN · Atlanta, GA · Columbia, SC
…financial and business issues. Responsibilities may include the development of, implementation of, and adherence to financial policies and procedures that will improve operations,…
Added 1 min ago
Dual Enrollment Manager
Gallaudet University
United States
Reporting to the Dean of the Faculty, the Dual Enrollment Manager oversees and expands Gallaudet University’s dual enrollment program by assessing K–12 school needs, developing courses and…
Added 1 min ago
Atlassian Cloud Migration Architect
NTT DATA Americas, Inc.
King Of Prussia
…BigPicture, Tempo, Elements, Rich Filters, eazyBI, Configuration Manager, JSU, JMWE, Power Scripts, Refined, Insight / Assets, Advanced Roadmaps, Table/Grid applications, Reporting and…
Added 1 min ago
AWS/Node.js Developer
NTT DATA Americas, Inc.
McKinney
Security & Operations: IAM, Cognito, Secrets Manager, CloudWatch
Added 1 min ago
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Warehouse Operations Management Trainee (New Jersey)
SCP Distributors LLC
Lakewood, NJ
- $28.85 USD / hour
Upon completion of the program, program graduates are eligible to apply for Operations Supervisor or Operations Manager roles that are available nationwide.
Added 1 min ago
PC
Product Change Manager
Post Consumer Brands
Lakeville, MN
- $80,166 to $118,645 USD / year
Partner with Research & Development, Supply Chain, Marketing, Graphics, Finance, Operations, and Sales throughout product development and launch.
Added 1 min ago
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Location Manager
GPAC
Dallas, TX
- $70,000 to $90,000 USD / year
A respected and growing funeral service organization is seeking an experienced Location Manager to lead day-to-day operations, mentor staff, and ensure exceptional service for families and…
Added 1 min ago
Retail Store Manager- Paddock Place
UNITED APPAREL LIQUIDATORS, INC.
Nashville, TN
Managers should spend 60% of their time in sales and 40% of their time in operations. Sales include being a leading example by providing excellent customer service, mentoring new employees,…
Added 2 mins ago
Revenue Audit Supervisor - Omaha
WarHorse Casino
Omaha, NE
…experienced Revenue Audit Supervisor to oversee daily revenue audit operations and ensure the accuracy and integrity of gaming and non-gaming financial transactions. This position is…
Added 2 mins ago
Focus Factory Supervisor (Onsite Role in Hemet, CA)
Veralto Global
Hemet, CA · Riverside, CA · Winchester, CA
…maintain visual daily management (VDM), and assist the Factory Manager with problem solving and other continuous improvement…
Added 2 mins ago
Instructor and Theater Manager
BRCC
Baton Rouge, LA
The Instructor & Theater Manager serves as both a full-time faculty member and operational collaborator for the Baton Rouge Community College theater. This dual role integrates teaching,…
Added 2 mins ago
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Service Center Manager
QAS MANAGEMENT COMPANY INC
Greenville, SC
- $50,000 to $60,000 USD / year
As the Service Center Manager at Valvoline Instant Oil Change (VIOC), you will play a pivotal role in the efficient management and operation of one of our nationwide service centers. This…
Added 2 mins ago
QM
Service Center Manager
QAS MANAGEMENT COMPANY INC
Fayetteville, NC
- $50,000 to $60,000 USD / year
As the Service Center Manager at Valvoline Instant Oil Change (VIOC), you will play a pivotal role in the efficient management and operation of one of our nationwide service centers. This…
Added 2 mins ago
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Staff Compensation Analyst
OpenGov
Boston, MA
- $160,000 to $180,000 USD / year
As the Senior Compensation Manager, you will lead the evolution and scale of OpenGov's compensation programs in alignment with our business objectives, combining hands-on program ownership…
Added 2 mins ago
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Human Resources Manager
Delaware Valley Community Health
Philadelphia, PA
- $80,000 to $90,000 USD / year
Philadelphia, PA | Full-Time | Hybrid (4 Days in Office) · Minimum of 5–7 years of HR experience required; supervisory or management experience preferred
Added 2 mins ago
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Assistant Health Center Manager
Planned Parenthood Great Plains
Overland Park, KS
- $50,000 to $57,000 USD / year
Reporting to the Health Center Manager, this position is responsible for the co-supervision of day to day clinical operations, supporting high-quality, patient - focused care delivery which…
Added 2 mins ago
G
Location Manager
GPAC
Lubbock, TX
- $70,000 to $90,000 USD / year
A respected and growing funeral service organization is seeking an experienced Location Manager to lead day-to-day operations, mentor staff, and ensure exceptional service for families and…
Added 2 mins ago
Service Manager
Yancey Bros. Co.
Valdosta, GA
As the Service Manager, you will lead the Technicians and Supervisors in the daily service operations of the store. This position is responsible for providing a safe workplace and…
Added 3 mins ago
Assistant Store Manager - Customer Experience
PetSmart
Bridgeton, MO
Facilitates the associate experience and supports associate development. This includes but is not limited to associate reviews, recognition, team events, labor management, training,…
Added 3 mins ago
Retail Operations Manager
PetSmart
Houston, TX
PetSmart’s Process Leader (Retail Operations Manager) has shared responsibility to drive operational excellence in our stores while upholding the company’s vision, mission, values, and…

PHMC

OST Operations Specialist

Philadelphia, PA, United States

Apply on recruiting.ultipro.com About employer

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Job details

Experience: Minimum of 2 years of administrative experience working in a fast-paced environment
Posting language: English
Posted: Nov 10, 2026

Original job description

PHMC, a nonprofit public health institute, serves as the intermediary entity for the City of Philadelphia Department of Human Services’ Out-of-School Time Project (DHS OST) and the Mayor’s Office of Education Extended Day/Extended Year Initiative (MOE EDEY). In this role, PHMC manages a citywide network of more than 65 contracted providers delivering approximately 180 programs across 145 school- and community-based locations. PHMC’s OST Intermediary provides program monitoring and support, contract oversight, data management, and fiscal oversight to the network of OST and EDEY providers. Combined, these two initiatives support approximately 9,500 youth in grades K-12 through afterschool, before school, and summer programs throughout the city of Philadelphia. The project aims to provide quality out-of-school time programming to improve life skills, increase academic engagement, expand enrichment opportunities, and prepare youth for higher education and employment.

The OST Operations Specialist assists the OST Intermediary team with a variety of projects and supports the daily operations of the OST Intermediary. Projects and tasks will be both administrative and programmatic. The Operations Specialist will report to the Senior Operations Manager. Under the supervision of the Senior Operations Manager, the Operations Specialist will also support activities led by other senior managers in the OST Intermediary, including provider convenings, communication, and engagement projects.

Responsibilities:

Purchasing, Contracts & Compliance Support

Support contract development and confirmation.
Convert contracting documents between budgeting, expense reporting, and budget revision modes.
Track invoicing and payment process for OST sub-contracts and training contracts.
Purchase a variety of program materials within funder guidelines, including but not limited to office supplies, training, instructional materials, OST program resource supplies, gift cards, and food requests.
Apply purchasing protocol to utilize multiple vendors via database systems, websites, and telephone correspondence.
Document and report status of purchasing and reconciliation activities through the use of multiple web-based and internal data systems and Excel spreadsheets.
Ensure that documentation reflects the required details to track purchase orders, invoices, shipments, deliveries, etc.
Prepare purchase requests and track payments to vendors/contractors through PHMC's web-based Document Management System (DMS).
Make travel or training arrangements for team members when necessary.
Place and receive catering orders.
Participate in regular meetings to monitor the status of purchasing activities.
Occasionally conduct site visits to funded programs.

Communications Support

Maintain contact lists for providers, partners, and other stakeholders and manage any related mail merge activities.
Support the production of a bimonthly newsletter, including collecting information, researching content, compiling, editing, and formatting the newsletter in MailChimp or another communication application.
Support OST Program Leadership with external communications through social media (LinkedIn, Instagram, Facebook, and/or others).
Manage email distribution and communication accounts (MailChimp and/or others) and manage contact lists for provider agencies that support overall team communication activities.
Maintain OST program Eventbrite and Zoom accounts, host Zoom and Microsoft Teams meetings and webinars, and manage meeting registrations and invitation processes.
Support coordination of special events, including space reservations, registration tracking, and coordination with facilities (both PHMC internal facilities and external rental facilities).
Support tracking participation in webinars, meetings, and other training activities (web-based and in-person).
Provide technical support to providers regarding professional development enrollment and account maintenance in various systems used by the OST Intermediary.
Support at special events, including registration, logistics, catering, supply purchases, and other event-related activities.

Administrative Support and Purchasing

Maintain team calendars, schedule meetings, and reserve internal and external meeting spaces.
Follow up on any general inquiries received via email, phone, or internal referrals for the department; connect to the correct party when necessary.
Compose replies to incoming correspondence; route correspondence to the appropriate party; draft correspondence at the request of supervisors or team members.
Create and maintain department filing systems (electronic and paper).
Manage inventory for department equipment and supplies, including computers, software, cell phones, cabinets/locks, and training materials; seek assistance from PHMC IT when necessary, on behalf of the team.
Support the onboarding of new hires and interns (intro letters, orientation schedule, paperwork, identification, technology set-up, etc.).
Maintain meeting recaps, review with the team, and save centrally.
Perform any other agency-related duties or special projects as directed by the supervisor.

Skills:

Organized and highly developed attention to detail
Ability to meet deadlines and prioritize when balancing multiple projects simultaneously
Ability to communicate professionally, both orally and in writing, including the ability to proofread/edit documents for content, grammar, and spelling
Ability to work with minimal supervision
Strong customer service skills and a high degree of professionalism when interacting with community partners and stakeholders
Ability to work as part of a team and represent the team when interacting with other departments
Basic understanding of the social service/youth development sector
High level of proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
Proficiency with Adobe Acrobat, web-based conference systems, and web-based email communication systems
Preferred: Familiarity with Zoom, Mailchimp, and Cognito Form Builder
Preferred: Experience with social media platforms for program or organizational promotion
Ability to learn and use new software and web-based applications quickly with minimal formal training
Ability to operate standard office equipment including multifunction devices (copy machine, scanner, fax), multi-line phone systems, and audio-visual equipment

Qualifications:

Associate degree or better required
Preferred: Bachelor's degree
Minimum of 2 years of administrative experience working in a fast-paced environment
Preferred: Nonprofit experience is desirable, but not required

PHMC is an Equal Opportunity and E-Verify Employer.

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Jobs in the United States