Jobs in the United States

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Added 1 min ago
Senior Category Manager Workforce Management - Technology MSPs, Contingent Labor & BPO
MCK McKesson Corporation
TX · GA
As the Senior Category Manager for Workforce Management, you will lead strategic sourcing and category strategy across Technology Managed Service Providers (MSPs), Contingent Workforce…
Added 2 mins ago
GS
Off-Site Program Manager
Group SSI
Ashburn, VA
- $35 to $60 USD / hour
SSI Group is recruiting an experienced Off-Site Program Manager to oversee a three-person Administrative Support II team serving the Federal Highway Administration's Eastern Federal Lands…
Added 2 mins ago
Associate Manager,Project Management
SC Johnson
Racine, WI
As the Associate Manager, Project Management, you will be responsible for delivering multiple projects with varying levels of complexity from scoping and ideation through development and…
Added 2 mins ago
Senior Director, NLP & Market Research Data Engineering Lead
Lilly USA, LLC
United States
Added 2 mins ago
Advisor - Commissioning & Qualification - GFD
Eli Lilly and Company
United States
This is a central, portfolio-facing role within GFD. The Central C&Q Lead provides technical leadership, program oversight, mentorship and escalation support across a portfolio of assigned…
Added 3 mins ago
Project Manager II- Geotechnical Practice
THREE NOTCH GROUP INC
Andalusia, AL · Pensacola, FL
Three Notch Group is seeking a Geotechnical Project Manager to lead the delivery of geotechnical and construction-phase projects from initial pursuit through completion. Working under…
Added 3 mins ago
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Staff Compensation Analyst
OpenGov
Boston, MA
- $160,000 to $180,000 USD / year
As the Senior Compensation Manager, you will lead the evolution and scale of OpenGov's compensation programs in alignment with our business objectives, combining hands-on program ownership…
Added 4 mins ago
Senior Project Manager (Austin)
Turner Construction Company
Austin, TX
Reports to: Project Executive, Deputy Operations Manager or Operations Manager
Added 4 mins ago
Senior Product Procurement Manager
Decatur, IL
Caterpillar is seeking a Senior Product Procurement Manager to lead the procurement organization supporting Large Mining Truck (LMT) and Off-Highway Truck (OHT) operations. This leadership…
Added 5 mins ago
Clinical Specialist, CST - Boston, MA
MDU Medtronic USA Inc
Remote, United States
Must Have: Minimum Requirements
Added 5 mins ago
Behavioral Health Lead (LICSW)
Akido
CA · Warwick, RI
…of LCSW and LICSW clinicians, running the behavioral health program day to day, and serving as the organization’s point person for behavioral health regulatory and payor contract…
Added 6 mins ago
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Technical Program Manager, drive unit and actuators
ALSO
Palo Alto, CA
- $200,000 to $250,000 USD / year
- As a Technical Program Manager, you’ll use your product development expertise to lead multi-disciplinary hardware projects from start to finish: managing drive unit programs from…
Added 8 mins ago
Network Administrator
Odyssey Systems Consulting Group, Ltd.
Colorado Springs, CO
Clearance: Must have and be able to maintain a Secret clearance
Added 8 mins ago
TP
Part-Time Administrative Assistant
The Pennsylvania State University
United States
- Part-time
…They will work closely with the Extension Business Operations Manager, Client Relationship Manager, Extension Educators and other Administrative Support Assistants to help ensure the smooth…
Added 8 mins ago
Account Sales Representative (Entry-Level)
Pacific Office Automation
Redding, CA
Promotion from within, including opportunities to become an Account Executive, Field Sales Manager, Major Account Representative, Government Sales Representative, and more!
Added 8 mins ago
Office Manager
Colorado State University
Fort Collins, CO
The Center for Environmental Management of Military Lands (CEMML) Office Manager anchors the unit's day-to-day operational continuity across three core functions: Common Access Card (CAC)…
Added 8 mins ago
R
Community Association Manager / Portfolio (MAZ111026)
RealManage
Mesa, AZ
- $60,000 to $70,000 USD / year
The Community Association Manager (CAM) is the key ambassador and face of RealManage, responsible for leading the day-to-day operations of a portfolio of community associations. In this…
Added 9 mins ago
Branch Manager
GFL Environmental Services USA, LLC
Anoka, MN
The Branch Manager will be responsible for support and strategic leadership with oversight and supervision of multiple locations. Responsibilities will include the growth and development of…
Added 9 mins ago
I
IT Scrum Master - DOD
INNOVIM
Huntsville, AL · Colorado Springs, CO · Fort Belvoir, VA
- $110,000 to $140,000 USD / year
Shift: Day Shift · Must have 4, or more, years of general (full-time) work experience, which may be reduced with completion of advanced education
Added 9 mins ago
Project Field Engineer- Civil
Lemartec
Palmetto, GA
Must have a Bachelor of Science degree in an engineering discipline from an accredited university
Added 9 mins ago
Construction Manager - Tampa
PRH Investments, LLC DBA The Related Group
Tampa, FL
The Construction Manager (CM) acts as a key leader during the design and construction process of a project including overall planning, management, coordination, and control of a project…
Added 9 mins ago
Assistant Project Manager
NEW EARTH USA LLC
Cedar Rapids, IA
…personnel as required to successfully fulfill the companies contract…
Added 10 mins ago
HA
Contracts Manager
Hadrian Automation
Torrance, CA
- $140,000 to $165,000 USD / year
The Contracts Manager owns the formation, negotiation, and administration of Hadrian’s agreements on both sides of the business: the agreements through which Hadrian sells to its customers,…
Added 10 mins ago
SHE Manager 1
BENTELER
Spartanburg, SC
program, concepts and standards and drives continuous optimization of processes within the plant
Added 10 mins ago
LD
Product Manager
Leonardo DRS, Inc.
Bridgeton, MO
- $116,811 to $157,695 USD / year
Leonardo DRS Land Systems is seeking a full time Product Manager. This position is based out of our Bridgeton, MO facility and will have the option to work an in person or hybrid schedule.…

PHMC

OST Operations Specialist

Philadelphia, PA, United States

Apply on recruiting.ultipro.com About employer

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Job details

Experience: Minimum of 2 years of administrative experience working in a fast-paced environment
Posting language: English
Posted: Nov 10, 2026

Original job description

PHMC, a nonprofit public health institute, serves as the intermediary entity for the City of Philadelphia Department of Human Services’ Out-of-School Time Project (DHS OST) and the Mayor’s Office of Education Extended Day/Extended Year Initiative (MOE EDEY). In this role, PHMC manages a citywide network of more than 65 contracted providers delivering approximately 180 programs across 145 school- and community-based locations. PHMC’s OST Intermediary provides program monitoring and support, contract oversight, data management, and fiscal oversight to the network of OST and EDEY providers. Combined, these two initiatives support approximately 9,500 youth in grades K-12 through afterschool, before school, and summer programs throughout the city of Philadelphia. The project aims to provide quality out-of-school time programming to improve life skills, increase academic engagement, expand enrichment opportunities, and prepare youth for higher education and employment.

The OST Operations Specialist assists the OST Intermediary team with a variety of projects and supports the daily operations of the OST Intermediary. Projects and tasks will be both administrative and programmatic. The Operations Specialist will report to the Senior Operations Manager. Under the supervision of the Senior Operations Manager, the Operations Specialist will also support activities led by other senior managers in the OST Intermediary, including provider convenings, communication, and engagement projects.

Responsibilities:

Purchasing, Contracts & Compliance Support

Support contract development and confirmation.
Convert contracting documents between budgeting, expense reporting, and budget revision modes.
Track invoicing and payment process for OST sub-contracts and training contracts.
Purchase a variety of program materials within funder guidelines, including but not limited to office supplies, training, instructional materials, OST program resource supplies, gift cards, and food requests.
Apply purchasing protocol to utilize multiple vendors via database systems, websites, and telephone correspondence.
Document and report status of purchasing and reconciliation activities through the use of multiple web-based and internal data systems and Excel spreadsheets.
Ensure that documentation reflects the required details to track purchase orders, invoices, shipments, deliveries, etc.
Prepare purchase requests and track payments to vendors/contractors through PHMC's web-based Document Management System (DMS).
Make travel or training arrangements for team members when necessary.
Place and receive catering orders.
Participate in regular meetings to monitor the status of purchasing activities.
Occasionally conduct site visits to funded programs.

Communications Support

Maintain contact lists for providers, partners, and other stakeholders and manage any related mail merge activities.
Support the production of a bimonthly newsletter, including collecting information, researching content, compiling, editing, and formatting the newsletter in MailChimp or another communication application.
Support OST Program Leadership with external communications through social media (LinkedIn, Instagram, Facebook, and/or others).
Manage email distribution and communication accounts (MailChimp and/or others) and manage contact lists for provider agencies that support overall team communication activities.
Maintain OST program Eventbrite and Zoom accounts, host Zoom and Microsoft Teams meetings and webinars, and manage meeting registrations and invitation processes.
Support coordination of special events, including space reservations, registration tracking, and coordination with facilities (both PHMC internal facilities and external rental facilities).
Support tracking participation in webinars, meetings, and other training activities (web-based and in-person).
Provide technical support to providers regarding professional development enrollment and account maintenance in various systems used by the OST Intermediary.
Support at special events, including registration, logistics, catering, supply purchases, and other event-related activities.

Administrative Support and Purchasing

Maintain team calendars, schedule meetings, and reserve internal and external meeting spaces.
Follow up on any general inquiries received via email, phone, or internal referrals for the department; connect to the correct party when necessary.
Compose replies to incoming correspondence; route correspondence to the appropriate party; draft correspondence at the request of supervisors or team members.
Create and maintain department filing systems (electronic and paper).
Manage inventory for department equipment and supplies, including computers, software, cell phones, cabinets/locks, and training materials; seek assistance from PHMC IT when necessary, on behalf of the team.
Support the onboarding of new hires and interns (intro letters, orientation schedule, paperwork, identification, technology set-up, etc.).
Maintain meeting recaps, review with the team, and save centrally.
Perform any other agency-related duties or special projects as directed by the supervisor.

Skills:

Organized and highly developed attention to detail
Ability to meet deadlines and prioritize when balancing multiple projects simultaneously
Ability to communicate professionally, both orally and in writing, including the ability to proofread/edit documents for content, grammar, and spelling
Ability to work with minimal supervision
Strong customer service skills and a high degree of professionalism when interacting with community partners and stakeholders
Ability to work as part of a team and represent the team when interacting with other departments
Basic understanding of the social service/youth development sector
High level of proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
Proficiency with Adobe Acrobat, web-based conference systems, and web-based email communication systems
Preferred: Familiarity with Zoom, Mailchimp, and Cognito Form Builder
Preferred: Experience with social media platforms for program or organizational promotion
Ability to learn and use new software and web-based applications quickly with minimal formal training
Ability to operate standard office equipment including multifunction devices (copy machine, scanner, fax), multi-line phone systems, and audio-visual equipment

Qualifications:

Associate degree or better required
Preferred: Bachelor's degree
Minimum of 2 years of administrative experience working in a fast-paced environment
Preferred: Nonprofit experience is desirable, but not required

PHMC is an Equal Opportunity and E-Verify Employer.

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Jobs in the United States