Jobs in the United States

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FM
Restaurant Supervisor at the Southern Steak and Oyster
First Meridian Services
Nashville, TN
- $22 to $25 USD / hour
Must have open availability to work any 8.5-hour shift between 3 AM and closing (typically around 10 PM to midnight)
Added 1 min ago
Operations Manager - Queen City Sports Complex
Aramark
Cincinnati, OH
The Food & Beverage Operations Manager is responsible for overseeing the daily operations of all food and beverage outlets at Queen City Sportsplex, including the restaurant, bar,…
Added 1 min ago
Assistant Store Manager - Honey Farms
Global Montello Group Corp
United States
Must have reliable transportation and valid driver's license
Added 1 min ago
RM
Certified Nursing Assistant - SNF- Riverton (56226)
ROCKY MOUNTAIN CARE GROUP
Riverton, UT
- $19 to $25 USD / hour
Must have no disciplinary action in effect against certification · Must have patience, tact, and willingness to deal with difficult patients, family and staff
Added 1 min ago
Sr. Global Supply Manager, Capital Equipment (Terafab)
SpaceX
Bastrop, TX
…department include procurement, planning and fulfillment, supplier development and quality, logistics and inventory. SpaceX Supply Chain will play a key role in enabling SpaceX to meet…
Added 1 min ago
Innovation Project Team Manager
Corning
Keller, TX
Drive the successful and timely delivery of Projects for: New Product Introduction; Cost savings; and Capability development.
Added 1 min ago
Enterprise Applications Senior Developer
The Ohio State University
United States
The Enterprise Applications Senior Developer reports to the Associate Director of Applications Development and analyzes designs, develops, tests, implements, documents and supports custom…
Added 1 min ago
Resident Chef (Sur La Table)
CSC Generation
McLean, VA
· Conduct regular performance evaluations, provide feedback, and create development plans to support individual and team growth.
Added 1 min ago
Linear Infrastructure - Senior Project Manager/Technical Lead
Stantec
Fairfax, VA · Rochester, NY · Williamsburg, VA · NY · Laurel, MD · Virginia Beach, VA · Pittsburgh, PA · Richmond, VA · Roanoke, VA · Washington, DC
Perform business development/application tasks and collaborates with staff to increase project wins and develop long-lasting client relationships.
Added 1 min ago
Project Manager - Water/Wastewater
Stantec
Richmond, VA · Virginia Beach, VA · Fairfax, VA · Washington, DC · Laurel, MD · Providence, RI
Stantec is hiring a skilled Project Manager with strong Water/Wastewater infrastructure experience - someone who’s ready for meaningful, challenging work and excited to help grow our…
Added 1 min ago
Administrative Coordinator
SBHU
Stony Brook, NY
…for Center programs, meetings, and convenings. The project manager is responsible for tracking, curating, and synthesizing program and participant data; creating and maintaining databases…
Added 2 mins ago
Senior Manager - Fraud Strategy (Remote)
United Airlines
Chicago, IL
Lead, coach and develop fraud strategy resources; establish clear accountability, performance expectations and succession/capability development
Added 2 mins ago
Partner Management Manager
Affirm
Remote, United States
The Partner Manager will work with one of Affirm's most strategic third party partners to expand the distribution of Affirm's services to merchants and end users, with the ultimate goal of…
Added 2 mins ago
CF
Program Manager, Court Operations
Center for Justice Innovation
Queens, NY
- $66,490 to $82,400 USD / year
…alternative justice strategies, violence prevention, economic development, community healing, and youth…
Added 3 mins ago
Customer Service Representative 1
ASSA ABLOY
Mesquite, TX
Learning and Career Development opportunities
Added 3 mins ago
Project Manager Cybersecurity Grants
Whatcom Community College
Bellingham, WA
The Project Manager for Cybersecurity Grants supports cybersecurity grants awarded to Whatcom Community College, the National Cybersecurity Training & Education Center (NCyTE), and the CAE…
Added 3 mins ago
GA
Sub Section Manager – Systems Engineering Avionics Networking
GE Aviation Systems LLC
United States
- $130,000 to $173,000 USD / year
Help define the future of flight at GE Aerospace! The Technical Manager will lead an avionics networking engineering team within the ION (Input/Output & Networking) organization, delivering…
Added 3 mins ago
LA
Administrative Specialist
Lamar Advertising
Thornton, CO
- $23 to $25 USD / hour
…various departments. They will work closely with the Business Manager to support daily business functions, including coordinating production orders, managing billing activities, assisting…
Added 3 mins ago
Power Systems Manager
OSU Oregon State University
United States
As PacWave recently transitioned into its operational phase, OSU is seeking a Power Systems Manager to assist the PacWave team in establishing the facility as a leading global test…
Added 3 mins ago
Facilities Manager
OSU Oregon State University
United States
Application Deadline: When applying, please keep in mind this posting will close at 11:59 pm the night before the posted "end date". Applications MUST be submitted prior to this deadline.
Added 3 mins ago
Strategic Account Manager - Injection
Milacron
United States
Milacron is looking for a Strategic Account Manager to join our Injection team remotely. The Strategic Account Manager (SAM) is responsible for managing enterprise‑wide customer…
Added 4 mins ago
WP
School Psychologist: Systemwide 2026-2027
Worcester Public Schools
Worcester, MA
- $61,410 to $113,833 USD / year
…learning and promoting the cognitive, social and emotional development of all…
Added 4 mins ago
Operations, Test & Program Lead
Saft America, Inc.
Cockeysville, MD
…systems (gained within an industrial, engineering or research & development setting), including extensive knowledge of test plans and…
Added 5 mins ago
Social Worker - Chatham YDC
Public Safety
Chatham County, NC
The Social Worker within the facility youth development center, has juveniles
Added 5 mins ago
Psychologist - Edgecombe YDC
Public Safety
Edgecombe County, NC
The position’s primary purpose is to provide mental health services for juveniles assigned to a Youth Development Center. These services include mental status examinations, diagnostic…

PHMC

OST Operations Specialist

Philadelphia, PA, United States

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Job details

Experience: Minimum of 2 years of administrative experience working in a fast-paced environment
Posting language: English
Posted: Nov 10, 2026

Original job description

PHMC, a nonprofit public health institute, serves as the intermediary entity for the City of Philadelphia Department of Human Services’ Out-of-School Time Project (DHS OST) and the Mayor’s Office of Education Extended Day/Extended Year Initiative (MOE EDEY). In this role, PHMC manages a citywide network of more than 65 contracted providers delivering approximately 180 programs across 145 school- and community-based locations. PHMC’s OST Intermediary provides program monitoring and support, contract oversight, data management, and fiscal oversight to the network of OST and EDEY providers. Combined, these two initiatives support approximately 9,500 youth in grades K-12 through afterschool, before school, and summer programs throughout the city of Philadelphia. The project aims to provide quality out-of-school time programming to improve life skills, increase academic engagement, expand enrichment opportunities, and prepare youth for higher education and employment.

The OST Operations Specialist assists the OST Intermediary team with a variety of projects and supports the daily operations of the OST Intermediary. Projects and tasks will be both administrative and programmatic. The Operations Specialist will report to the Senior Operations Manager. Under the supervision of the Senior Operations Manager, the Operations Specialist will also support activities led by other senior managers in the OST Intermediary, including provider convenings, communication, and engagement projects.

Responsibilities:

Purchasing, Contracts & Compliance Support

Support contract development and confirmation.
Convert contracting documents between budgeting, expense reporting, and budget revision modes.
Track invoicing and payment process for OST sub-contracts and training contracts.
Purchase a variety of program materials within funder guidelines, including but not limited to office supplies, training, instructional materials, OST program resource supplies, gift cards, and food requests.
Apply purchasing protocol to utilize multiple vendors via database systems, websites, and telephone correspondence.
Document and report status of purchasing and reconciliation activities through the use of multiple web-based and internal data systems and Excel spreadsheets.
Ensure that documentation reflects the required details to track purchase orders, invoices, shipments, deliveries, etc.
Prepare purchase requests and track payments to vendors/contractors through PHMC's web-based Document Management System (DMS).
Make travel or training arrangements for team members when necessary.
Place and receive catering orders.
Participate in regular meetings to monitor the status of purchasing activities.
Occasionally conduct site visits to funded programs.

Communications Support

Maintain contact lists for providers, partners, and other stakeholders and manage any related mail merge activities.
Support the production of a bimonthly newsletter, including collecting information, researching content, compiling, editing, and formatting the newsletter in MailChimp or another communication application.
Support OST Program Leadership with external communications through social media (LinkedIn, Instagram, Facebook, and/or others).
Manage email distribution and communication accounts (MailChimp and/or others) and manage contact lists for provider agencies that support overall team communication activities.
Maintain OST program Eventbrite and Zoom accounts, host Zoom and Microsoft Teams meetings and webinars, and manage meeting registrations and invitation processes.
Support coordination of special events, including space reservations, registration tracking, and coordination with facilities (both PHMC internal facilities and external rental facilities).
Support tracking participation in webinars, meetings, and other training activities (web-based and in-person).
Provide technical support to providers regarding professional development enrollment and account maintenance in various systems used by the OST Intermediary.
Support at special events, including registration, logistics, catering, supply purchases, and other event-related activities.

Administrative Support and Purchasing

Maintain team calendars, schedule meetings, and reserve internal and external meeting spaces.
Follow up on any general inquiries received via email, phone, or internal referrals for the department; connect to the correct party when necessary.
Compose replies to incoming correspondence; route correspondence to the appropriate party; draft correspondence at the request of supervisors or team members.
Create and maintain department filing systems (electronic and paper).
Manage inventory for department equipment and supplies, including computers, software, cell phones, cabinets/locks, and training materials; seek assistance from PHMC IT when necessary, on behalf of the team.
Support the onboarding of new hires and interns (intro letters, orientation schedule, paperwork, identification, technology set-up, etc.).
Maintain meeting recaps, review with the team, and save centrally.
Perform any other agency-related duties or special projects as directed by the supervisor.

Skills:

Organized and highly developed attention to detail
Ability to meet deadlines and prioritize when balancing multiple projects simultaneously
Ability to communicate professionally, both orally and in writing, including the ability to proofread/edit documents for content, grammar, and spelling
Ability to work with minimal supervision
Strong customer service skills and a high degree of professionalism when interacting with community partners and stakeholders
Ability to work as part of a team and represent the team when interacting with other departments
Basic understanding of the social service/youth development sector
High level of proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
Proficiency with Adobe Acrobat, web-based conference systems, and web-based email communication systems
Preferred: Familiarity with Zoom, Mailchimp, and Cognito Form Builder
Preferred: Experience with social media platforms for program or organizational promotion
Ability to learn and use new software and web-based applications quickly with minimal formal training
Ability to operate standard office equipment including multifunction devices (copy machine, scanner, fax), multi-line phone systems, and audio-visual equipment

Qualifications:

Associate degree or better required
Preferred: Bachelor's degree
Minimum of 2 years of administrative experience working in a fast-paced environment
Preferred: Nonprofit experience is desirable, but not required

PHMC is an Equal Opportunity and E-Verify Employer.

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Jobs in the United States