Inventory Control Coordinator

POSITION SUMMARY

The Inventory Control Coordinator plays a critical role in maintaining inventory accuracy, strengthening operational processes, and supporting efficient manufacturing operations at PHD, Inc.

This position is responsible for coordinating inventory control activities, maintaining accurate inventory records and locations, analyzing discrepancies, and identifying opportunities to improve inventory management practices. Working closely with Purchasing, Production, Quality, Accounting, and other operational teams, the Inventory Control Coordinator helps ensure that materials are accurately accounted for, properly located, and available to support production requirements.

The ideal candidate is detail-oriented, analytical, and proactive, with a strong commitment to problem-solving and continuous improvement. Success in this role requires more than identifying inventory discrepancies; it involves understanding why they occur, implementing sustainable corrective actions, and helping establish processes that improve accuracy, accountability, and operational efficiency.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Inventory Management and Accuracy

• Coordinate and maintain the inventory cycle counting program, including count schedules, execution, variance investigations, and reporting.

• Monitor inventory transactions, quantities, and locations to ensure accuracy between physical inventory and ERP records.

• Investigate inventory discrepancies, identify root causes, and coordinate corrective actions to prevent recurrence.

• Partner with inventory specialists, production supervisors, and other departments to improve inventory accountability.

• Review and reconcile inventory adjustments, material movements, and transaction errors.

• Maintain accurate inventory locations and support the development of effective material storage and organization practices.

Process Improvement and Inventory Controls

• Evaluate existing inventory management processes and identify opportunities to improve accuracy, efficiency, and consistency.

• Develop, maintain, and improve inventory control procedures, work instructions, and standard operating practices.

• Identify recurring inventory issues and recommend process changes to address underlying causes.

• Establish and reinforce inventory control practices that promote accountability across manufacturing operations.

• Support continuous improvement initiatives focused on reducing inventory discrepancies, unnecessary material handling, and operational inefficiencies.

• Collaborate with operational leadership to implement sustainable inventory management solutions.

ERP Systems and Data Analysis

• Maintain accurate inventory information within the company's ERP system.

• Review inventory transactions and system records to identify errors, inconsistencies, and opportunities for improvement.

• Analyze inventory data to identify trends, recurring discrepancies, and potential operational risks.

• Prepare and distribute inventory accuracy reports, cycle count results, and other performance metrics.

• Work with appropriate departments to investigate and resolve system-related inventory issues.

• Support improvements to ERP processes, inventory reporting, and data integrity.

Operational and Manufacturing Support

• Investigate and reconcile work orders to ensure materials and components are properly issued and recorded.

• Establish and maintain inventory locations for new products, components, and materials.

• Review temporary staging locations and coordinate appropriate inventory handling and storage.

• Coordinate the return and restocking of components associated with canceled orders and returned goods.

• Review inventory for excess, obsolete, or slow-moving materials and recommend appropriate actions.

• Support inventory location optimization and storage capacity improvements based on operational requirements.

• Coordinate with Purchasing, Production, and other departments to resolve inventory-related issues affecting manufacturing operations.

Quality and Compliance

• Support inventory control procedures that align with company quality standards and established operational requirements.

• Review applicable product and engineering changes to help ensure inventory records and material identification remain accurate.

• Assist in identifying inventory-related quality concerns and coordinating appropriate corrective actions.

• Maintain accurate documentation and records to support internal reviews, audits, and inventory reconciliation.

• Promote consistent adherence to inventory control procedures throughout manufacturing operations.

Cross-Functional Collaboration

• Serve as a resource for inventory-related questions, discrepancies, and process improvements.

• Communicate inventory performance, recurring issues, and corrective-action progress to appropriate stakeholders.

• Partner with Accounting to support inventory reconciliation and reporting requirements.

• Work collaboratively with manufacturing personnel to improve material accountability and transaction accuracy.

• Provide guidance and support to employees responsible for inventory transactions and material movements.

Qualifications

Required

• High school diploma or equivalent.

• Three to five years of experience in inventory control, materials management, or a related manufacturing environment.

• Experience working with manufacturing inventory systems and material transactions.

• Demonstrated ability to investigate discrepancies and resolve inventory-related issues.

• Proficiency with Microsoft Office applications, particularly Excel.

Preferred

• Associate degree in Supply Chain Management, Business, Operations, or a related discipline.

• Experience with JD Edwards or a comparable manufacturing ERP system.

• Experience developing or improving inventory control processes.

• Familiarity with manufacturing quality systems and continuous improvement methodologies.

• Experience preparing inventory reports and analyzing operational performance metrics.