Human Resources Assistant

Position Summary

The Human Resources Assistant provides administrative and operational support to the Human Resources Manager and assists with day-to-day HR activities, including recruitment, hiring, onboarding, employee records and data entry. This role helps ensure HR activities are completed accurately, efficiently, and confidentially while providing a professional and positive experience for applicants and employees.

Key Responsibilities

• Recruitment and Hiring

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• Oversee recruitment activities, including posting open positions on appropriate job boards and other media platforms.
• Assist with the creation and distribution of recruitment marketing and advertising materials.
• Review resumes and applications and conduct initial phone screens as directed.
• Coordinate and schedule interviews with candidates and hiring managers.
• Communicate with applicants throughout the hiring process, including preparing and sending rejection communications as appropriate.
• Assist with recruitment events and other hiring initiatives as assigned.
• Onboarding and Employee Records

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• Prepare new-hire packets and assist with onboarding activities and required documentation.
• Complete accurate and timely data entry into HR systems and employee records.
• Maintain the integrity, accuracy, organization, and confidentiality of employee files and HR data.
• Assist with maintaining employee documentation and records in accordance with company procedures.
• Administrative and Project Support

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• Perform general administrative duties, including filing, document preparation, and data entry.
• Work independently on special HR projects as assigned.
• Work closely with the Human Resources Manager to support a variety of HR functions and administrative needs.
• Help prepare HR documents, reports, correspondence, and other materials as needed.

Other duties and responsibilities as assigned.

Qualifications

• High school diploma or GED required.
• Minimum of 1 year of recruiting or human resources experience required.
• Basic computer skills and working knowledge of Microsoft Outlook, Word, and Excel.
• Strong written and verbal communication skills, including the ability to build positive working relationships.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Ability to manage multiple tasks, prioritize work, and meet deadlines.

Personal Attributes

• High level of integrity, accountability, and discretion.
• Professional, approachable, and service-oriented demeanor.
• Reliable and punctual, with a strong work ethic.
• Detail-oriented and well organized.
• Adaptable and willing to learn new systems and processes.
• Ability to work independently and collaboratively as part of a team.

Physical Demands

This is primarily a sedentary role, though occasional work in the manufacturing environment may be required. Eye and ear protection must be worn in designated manufacturing areas.