Job title
Office Support Administrative Assistant/Data Manager
Reports to
Principal
Terms of Employment
12 Months
Salary
State Salary Schedule Plus Local Supplement
Grade 59
FLSA Status
At Will/Non-Exempt
QUALIFICATIONS:
- High School degree required. Two-year business degree preferred.
- Three years’ experience in an office environment with responsibility for a large variety of complex duties including accounting and data management.
- Strong computer, accounting, and communication skills.
JOB GOAL:
To maintain a variety of accounting, student data management system, administrative and receptionist duties to support the school administration.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Follow all rules, policies and procedures of Person County Schools, along with state and federal regulations pertaining to school issues.
- Assist with the preparation and maintenance of the student database for the school.
- Provide support for accurate system wide record maintenance.
- Maintain appropriate backups and system security for software programs.
- Prepare customized reports utilizing database design techniques.
- Assist with the creation of interface procedures and automated processes between various database structures.
- Use query or business intelligence tools to create ad hoc queries and reports.
- Write, edit, prepare, or coordinate the preparation of correspondence, reports, charts, graphs and other printed materials; research content items for correctness of presentation and applicability.
- Screen and route materials according to content of communications using detailed knowledge of organizational operations and status of work.
- Maintain strict confidentiality for all personnel matters.
- Strive to maintain and improve professional competence. Participate in development and support of the broad school vision.
- Perform other duties and responsibilities as requested by the Principal.
- Assists in the implementation of student orientation, registration and scheduling
- Performs other duties and responsibilities as assigned by the supervisor
KNOWLEDGE, SKILLS AND ABILITIES:
- Demonstrate functional knowledge of computers and all aspects of the Microsoft Office Professional software programs.
- Considerable knowledge of data management.
- Ability to communicate clearly and concisely, both orally and in writing; ability to communicate with school personnel, employees, and central office staff while complying with the confidentiality requirements in local, state, and federal policies and statutes.
- Ability to work with a high degree of accuracy.
- Strong organizational skills.
- Ability to interact and deal with the public in a professional manner.
- Ability to establish and maintain effective working relationships as necessitated by work assignments.
- Ability to key accurately at a high rate of speed for prolonged periods of time.
- Work in this classification is considered light physical work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.
Must be able to:
- prepare, read and comprehend a variety of job related forms, reports, spreadsheets, maps, plans records, documentation and correspondence in all languages required by the job
- understand and conform to all rules of punctuation, grammar, diction and style speak to individuals or groups of people with poise, voice control and confidence respond adequately to inquiries or complaints
- write using standard convention in all languages required by the job apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions
- apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form
- communicate effectively and efficiently in all languages required by the job using whatever communication device or system is required (telephone, Braille)
- use/interpret job related terminology, mathematical formulas and functions effectively and efficiently deal with people beyond giving and receiving instructions
- perform under stress, deal with persons acting under stress and adapt when confronted with emergency situations
- be sensitive to cultural difference among individuals and groups of persons
- operate a motor vehicle
- operate/use a variety of automated office machines and other office equipment
- operate/use a variety of printing/graphic arts machines
- operate/use a variety of audiovisual/electronic machines and devices
- operate/use a variety of communication machines/equipment/devices
- operate/use a variety of job specific machines/equipment
The above statements describe the general nature and level of work being performed by individuals assigned to this job. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so employed.
Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board and local policy on evaluation of personnel.
Approved by:
Personnel Office
Reviewed:
9/2021