Administrative Coordinator - Student Services

Administrator Coordinator- Student Services

Position Purpose Under the direct supervision of the Director of Student Services, to provide a wide variety of complex and confidential administrative and secretarial support to the Director; communicating information on behalf of the Director to school district employees, parents, other school districts, public agencies, etc.

Essential Functions:

• Respond to communications and problem solve on appropriate actions.
• Arrange meetings as directed by the Director of Student Services.
• Reorder student materials and classroom items.
• Manage workflow while ensuring that deadlines are accomplished and correct.
• Communicate with Director of Student Services in a timely manner, with knowledge of priority status.
• Maintain schedule for Director of Student Services.
• Compile accurate information for monthly Board of Education agenda.
• Compile payroll information for an accurate Service Report.
• Perform clerical duties as assigned.
• Screens and directs incoming phone calls, and maintains a reliable log of all calls received.
• Processes regular and periodic confidential documentation.
• Generate memos, emails and reports when necessary.
• Performs such other tasks and assumes such other responsibilities as the Director may assign.

Equipment Uses standard office equipment such as personal computer, copy machine and fax machines, and telephone.

Travel Requirements Travel to school district buildings and professional meetings as required.

Pay Rate $48,768.72 per year.

Work Schedule 8 hours per day. 260 days per year.

Knowledge, Skills and Abilities

• Evidence of service-minded work ethic.
• Ability to maintain high level of confidentiality.
• History of punctuality and dependability in work setting.
• Extensive experience with Skyward, Microsoft Outlook, Excel, Word (including Mail Merge) and Power Point.
• Knowledge of Perry Township Secondary Procedures/Programs/Curriculum.
• Job experience work in clerical/office, preferably secondary.
• Ability to work within various project deadlines and multi-task accordingly.
• Familiarity with business office procedures.
• Effective and professional oral and written communication.
• Ability to interact in a professional and positive manner with Central Office Administrators, Building Principals and staff and all stakeholders.
• Work collaboratively with individuals and groups.

Physical and Mental Demands, Work Hazards

Seldom = Less than 25% Occasional = 26 to 50% Often = 51 to 75% Very Frequent = Greater than 75%

Physical RequirementPercentage of Time Ability to sit for extended periods of time. Very Frequent Ability to lift 25 pounds. Seldom Ability to carry 25 pounds. Seldom Ability to work at a desk, conference table or in meetings of various configurations. Very Frequent Ability to see for the purpose of reading laws and codes, rules and policies and other printed matter. Very Frequent Ability to communicate so others will be able to clearly understand a normal conversation. Very Frequent Ability to operate job-related equipment. Very Frequent Ability to reach in all directions. Seldom

License/ Registration/ Certification

• N/A

Education

• High School Diploma or GED.

Experience

• Previous experience is preferred.

FLSA: Exempt