HR Coordinator (3734)

CORE ACCOUNTABILITIES

Recruiting, Onboarding, & Employee Records

• Manage recruiting activities for assigned production positions, including sourcing, screening, interview coordination, candidate communication, and follow-up.
• Create, update, and maintain job postings across recruiting platforms as needed.
• Coordinate the onboarding process for new employees, including pre-employment requirements, orientation scheduling, preparation of materials, and first-day communication.
• Collect and review new-hire documentation for accuracy and completeness; proactively follow up on missing or incomplete information.
• Enter and maintain accurate employee information within HR, payroll, timekeeping, benefits, and other applicable company systems.
• Prepare employee access and onboarding materials, including badges, key cards, time clock information, handbooks, and required acknowledgments.
• Maintain onboarding checklists, track outstanding requirements, and communicate concerns or exceptions to the Senior HR Generalist.
• Maintain employee records in accordance with company practices, confidentiality requirements, and established recordkeeping procedures.

Employee Support, Communication & Benefits

• Serve as a first point of contact for routine employee questions, providing timely and accurate HR information within the scope of the position.
• Assist with communicating benefits enrollment information, deadlines, required forms, and general program updates using established company and benefit-provider resources.
• Assist employees with navigating HR and benefits systems and direct complex benefit, eligibility, employee relations, policy, or other sensitive matters to the Senior HR Generalist.
• Communicate professionally, respectfully, and consistently with employees across shifts and company locations.
• Provide English/Spanish interpretation or translation support for routine employee communications and company materials when appropriate.
• Promptly escalate sensitive or higher-risk employee matters to the Senior HR Generalist.

HR Administrative & Operational Support

• Manage routine HR administrative responsibilities, including data entry, document preparation, recordkeeping, scheduling, scanning, filing, and correspondence.
• Prepare and maintain spreadsheets, reports, employee lists, forms, and other HR documentation.
• Coordinate routine employee programs and vendor-related activities, including uniforms, vending, surveys, schedules, and other assigned programs.
• Coordinate logistics for employee events, training, meetings, orientations, and other HR activities.
• Monitor assigned HR tasks and follow up with employees, managers, or vendors to ensure required information and actions are completed.
• Provide administrative and HR support to the Senior HR Generalist and company leadership as priorities require.

GENERAL EXPECTATIONS

• Perform duties in alignment with company policies, procedures, and core values.
• Maintain appropriate professional boundaries and refer sensitive employee relations, disciplinary, legal, benefits interpretation, payroll, safety, or compliance matters to the responsible leader.
• Complete other related duties as assigned. Responsibilities may evolve based on business needs.

Qualifications

QUALIFICATIONS & SKILLS

Education & Experience

• High school diploma or equivalent required
• Associate degree in Human Resources, Business Administration, or a related field preferred.
• 2+ years of HR experience with demonstrated experience in recruiting, onboarding, employee records, HR systems, and/or benefits administration required.
• Bilingual fluency in English and Spanish required due to the position’s regular employee communication responsibilities.

Required Capabilities

• Strong verbal and written communication skills with a helpful, respectful, and professional approach.
• High attention to detail and accuracy in data entry, documentation, and follow-up.
• Ability to maintain strict confidentiality and use sound judgment when handling employee information.
• Ability to organize multiple tasks, meet deadlines, and adjust priorities in a fast-paced environment.
• Comfort communicating with employees in person, by phone, by email, and through company systems.
• Proficiency with Microsoft Outlook, Word, and Excel; ability to learn HR, payroll, timekeeping, benefits, and other company systems.
• Ability to follow established procedures, ask appropriate questions, and elevate matters outside the position’s authority.
• Dependable attendance and flexibility to support employees across shifts or company activities as business needs require.