Executive Assistant

Executive Assistant Location: Voorhees, NJ (On-Site with Potential Hybrid Flexibility)Compensation: $75,000 - $90,000 based on experience A well-established, growing professional services organization is seeking a highly polished and experienced Executive Assistant to provide dedicated support to two senior executives. This trusted role is ideal for a proactive professional who thrives in a fast-paced environment, demonstrates exceptional organizational skills, and exercises the highest level of discretion when handling confidential information. The successful candidate will serve as a strategic administrative partner, managing complex schedules, coordinating meetings and travel, preparing executive-level communications, and ensuring seamless day-to-day operations for senior leadership.

Key Responsibilities

Executive & Administrative Support

• Manage complex and constantly evolving executive calendars.
• Coordinate domestic and international travel, including itineraries, accommodations, transportation, and meeting logistics.
• Prepare, edit, and distribute executive correspondence, presentations, reports, meeting materials, and briefing documents.
• Screen and manage incoming communications, ensuring timely and professional responses.
• Anticipate executive needs and proactively address scheduling and operational challenges.

Confidentiality & Corporate Governance

• Handle highly sensitive business, financial, strategic, and personnel information with absolute confidentiality.
• Maintain executive records, meeting documentation, and other sensitive corporate materials.
• Prepare and organize meeting agendas, minutes, and follow-up action items.

Cross-Functional Coordination

• Facilitate communication and coordination between leadership and internal stakeholders.
• Track executive priorities, deliverables, and deadlines to ensure timely completion.
• Coordinate executive meetings and special projects from planning through execution.
• Support additional administrative and operational initiatives as needed.

Qualifications

Required Experience

• 5-10 years of experience supporting C-suite executives, preferably supporting multiple leaders simultaneously.
• Proven experience managing complex calendars, executive travel, and high-level meeting coordination.
• Demonstrated success handling confidential and proprietary information with professionalism and discretion.

Skills & Competencies

• Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Outstanding written and verbal communication skills.
• Strong attention to detail and organizational abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Professional presence with the confidence to interact effectively with executives, board members, clients, and employees.
• Strong problem-solving abilities and a proactive, service-oriented mindset.

What We Offer

• Competitive salary
• Performance-based bonus opportunity
• Medical, dental, life, and disability insurance
• 401(k) with company match
• Generous PTO and paid holidays
• Professional development opportunities
• Flexible scheduling options
• Collaborative and growth-oriented work environment