Administrative Associate III - Support Services

Invest in Your Future and Theirs: Full-time Milton S. Hershey Medical Center employees receive a 75% Penn State tuition discount for themselves and eligible dependents through the Grant-in-Aid program.

Penn State Health - Hershey Medical Center

Location: US:PA: Hershey

Work Type: Full Time

FTE: 1.00

Shift: Day

Hours: 8:00a - 4:30p

Recruiter Contact: Lindsay E. Erdman at lerdman2@pennstatehealth.psu.edu (MAILTO://lerdman2@pennstatehealth.psu.edu)

SUMMARY OF POSITION:

Responsible for performing routine, non-routine, and varied Administrative Assistant support duties. Including organizing and coordinating office workflow within defined policies/procedures, may be required to interpret policies and guidelines to meet goals and deadlines.

This role is an in- person role located in our Crystal A corporate office in Hershey, PA. This role will be supporting Medical Group Leadership as assigned.

ESSENTIAL DUTIES- The percentage of time spent performing essential functions is 95%. Qualified individuals must have the ability (with or without reasonable accommodation) to perform the following duties:

• Efficiently schedule and coordinate meetings, ensuring all logistical details are managed, including room bookings, sending invites, setting agendas, and providing timely reminders and follow-ups to support seamless team collaboration.
• Create and maintain spreadsheet/database applications.
• Prepare requisitions, reimbursements and invoice payments as required.
• Prepare detailed presentations and reports, providing support as needed. Based on assigned objectives, use judgment to plan and carry out successive steps to handle problems and issues in accordance with precedent and interpretation of policies and regulations.
• Communicate with a variety of both internal and external customers.
• May coordinate multiple and varied projects. Coordinate multiple and varied projects as necessary.
• Collects financial information and monitors budget activity as directed by management.
• Coordinate workflow and provide direction to other staff which may involve multiple divisions/departments.
• Triage problems resolving higher-level issues when appropriate. Explain and exchanges information, researching issues and convey sensitive information that could have broad departmental/organizational impact.
• Create complex correspondence as required.
• Implement and initiate the development of new processes.

MINIMUM QUALIFICATION(S):

• High school diploma or equivalent required
• Post high school education or equivalent experience
• Three (3) years of related experience required

PREFERRED QUALIFICATION(S):

• Microsoft Proficient Level: Outlook: Basic, Word: Intermediate, PowerPoint: Basic, Excel: Basic

WHY PENN STATE HEALTH?

Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population, and the ability to provide individualized, innovative, and specialized care to patients in the community.

Penn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below:

• Be Well with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton).
• Be Balanced with Generous Paid Time Off, Personal Time, and Paid Parental Leave.
• Be Secured with Retirement, Extended Illness Bank, Life Insurance, and Identity Theft Protection.
• Be Rewarded with Competitive Pay, Tuition Reimbursement, and PAWS UP employee recognition program.
• Be Supported by the HR Solution Center, Learning and Organizational Development and Virtual Benefits Orientation, Employee Exclusive Concierge Service for scheduling.

WHY PENN STATE HEALTH MILTON HERSHEY MEDICAL CENTER?

Penn State Hershey Medical Center is Central Pennsylvania’s only Academic Medical Center, Level 1 Regional Adult and Pediatric Trauma Center, and Tertiary Care Provider. As a four-time Magnet-designated hospital, Hershey Medical Center values the hard work and dedication that our employees exhibit every day. Through our core values of Respect, Integrity, Teamwork, and Excellence, our employees are a team committed to compassionate care for our diverse patient population, our community and each other. As a valued team member, we promote continued professional development, specialty certification, continuing education, and career growth.

YOU TAKE CARE OF THEM. WE’LL TAKE CARE OF YOU. State-of-the-art equipment, endless learning, and a culture of excellence – that’s Penn State Health. But what makes our healthcare award-winning? That’s all you.

This job posting is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. Eligibility for shift differential pay based on the terms outlined in company policy or union contract. All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities.

Penn State Health is an Equal Opportunity Employer and does not discriminate on the basis of any protected class including disability or veteran status. Penn State Health’s policies and objectives are in direct compliance with all federal and state constitutional provisions, laws, regulations, guidelines, and executive orders that prohibit or outlaw discrimination.

Union: Non Bargained

Position Administrative Associate III - Support Services

Location US:PA: Hershey | Clerical and Administrative | Full Time

Req ID 105895