Program Assistant Manager

Penn-Mar Provides:

• Starting annual salary of $48,800 for the Program Assistant Manager
• 17 days of accrued PTO your first year + holiday pay (increasing to 19 days beginning in your second year)
• Full benefits package: medical, dental, vision, short- and long-term disability
• 403b retirement plan
• Employee referral bonus program
• Extensive paid training, as well as continual opportunities for job-related education and career advancement (including our career ladders program)
• Tuition reimbursement
• Supportive leadership team who wants to help YOU succeed

Minimum Requirements:

• associate's degree + 4 years of relevant experience supporting individuals with IDD; OR bachelor's degree + 2 years of experience; OR master's degree + 1 year of experience
• 2 years of supervisory experience (supervising two or more team members)
• valid U.S. driver's license with at least 2 years of driving experience (NOTE time spent driving on a learner's permit/provisional license does NOT count toward this 2-year requirement)
• must be willing and able to undergo pre-employment and random drug screening
• must be authorized to work in the U.S.
• must be at least 18 years old

The Program Assistant Manager is responsible for:

• Directly supervising "Sub" (PRN) direct support team members
• complete 6-month and annual performance reviews
• oversee training and certification process for direct reports
• monitor, review, and approve direct reports' timesheets and PTO requests
• ensure completion of daily service notes, daily attendance, and other required documentation
• provide regular feedback and retraining when necessary
• Financial Oversight
• complete rep-payee paperwork when applicable, coordinate tax filing, monitor resource limits, establish ABLE/Pooled Asset Trusts as needed
• coordinate completion of SSA/SSI/SSDI benefit paperwork
• approve payment of bills (medical, room and board, subscriptions, etc.)
• monitor all financial documents for people supported to ensure accuracy and spending integrity
• submit credit card receipts and code appropriately
• approve credit card receipts of program purchases submitted by Residential Supervisor
• Incident Management
• follow all incident reporting based on state requirements, by the required timeframe, and within the appropriate system
• obtain Certified Investigator Training/Certification
• ensure all incidents that require investigation are started and finished within the required timeframe
• participate in, and coordinate follow up procedures after, admin reviews
• Compliance
• Ensure team members are trained and up to date on individuals' PCPs/ISPs
• guarantee all plans and protocols pertaining to an individual's support needs are accurate and revised annually and/or as necessary
• ensure that yourself and your direct reports complete all mandatory trainings and certifications within required timeframes
• complete monthly site assessments; implement and ensure completion of correction plans when necessary
• actively participate in licensing reviews

Physical Requirements:

• Lift and carry or otherwise move items weighing 20/50 pounds regularly/occasionally
• Transfer or assist in transferring individuals
• Adequate visual acuity to perform essential functions
• Read, write, and speak English to communicate with individuals and team members

Penn-Mar is an Equal Opportunity Employer and is committed to diversity and inclusion