Jobs in the United States

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Associate - Brokerage Operations Support
INNOVAYTE LLC
United States
The Associate - Brokerage Operations Support provides institutional broker dealer operations support. This entails client onboarding, asset movement, trade settlement, and the establishment…
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Security Administrator
Default Brand
Sheboygan, WI
Responsible for supporting daily security operations to protect the organization’s systems, users, and data. This role assists with security monitoring, incident response, vulnerability…
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SHIPPING & LOGISTICS COORDINATOR
Platform Aerospace
Hollywood, MD
Support packing, shipping, receiving, and logistics activities to ensure timely and accurate movement of materials.
Added 1 min ago
Front Office Supervisor
Kalyan Hospitality
Chester, VA
…committed to providing true hospitality. We do this by providing support, training, and growth for our team members while being fiscally responsible to our owners and…
Added 1 min ago
MG
Information Technology Associate
MCD Global Health
Remote, United States
- $61,838 USD / year
Performing regular maintenance, troubleshooting, and support for the application stack, administering enterprise Windows endpoints and systems, and providing Tier 2/3 troubleshooting
Added 1 min ago
Manager Fiscal & Business Admin
University of South Florida
Saint Petersburg, FL
Coordinate training and onboarding support for Department Operations Managers and other staff; create standard operating procedures, process maps, checklists, and job aids.
Added 1 min ago
IT Instructional Designer I
University of South Florida
Tampa, FL
ADDITIONAL INFO FOR APPLICANTS: The selected candidate must have current work authorization in the United States · Related work experience may not substitute for any required licensure, certification, or registration required for
Added 1 min ago
FF
Part-Time Sales Associate - Famous Footwear
Famous Footwear
CEDAR RAPIDS, IA
- Part-time
…our team superpower, upholding a work environment where every associate feels included and respected. Maintain a positive and proactive mindset, even in the face of challenges, you’re the…
Added 1 min ago
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Risk Management Generalist - Construction
Boldt
WI · MI · OK · IL
- $29 to $38 USD / hour
Location: This position is remote within the United States, providing support to Boldt's employees, projects, and operations nationwide. Candidates must be authorized to work and reside in…
Added 1 min ago
Branch Administrator
Marmic Fire & Safety
Morton, MS
…systems. Our fire suppression systems ensure uninterrupted operations in businesses you likely visit, and our technicians take pride in their communities, prioritizing safety for all. If…
Added 1 min ago
EHS Specialist
Amazon.com Services LLC
Baton Rouge, LA
…workplace safety, making a lasting impact on our people and operations. As your building's designated safety champion, you'll have the unique opportunity to build relationships, influence…
Added 2 mins ago
Senior Engineer
SUMITOMO MITSUI TRUST BANK, LIMITED
New York, NY
This role is located in New York City and will require a hybrid work schedule of at least 2 days in office per week
Added 2 mins ago
Field Engineer
Megaport
United States
The Datacenter Operations team at Latitude.sh keeps the physical infrastructure behind our bare-metal cloud running: servers, racks, power, cabling and structured connectivity across our…
Added 2 mins ago
Warehouse Associate
Thompson Truck Group
Knoxville, TN
We’re looking for a dependable, detail-oriented Warehouse Associate to join our Knoxville, TN team! This role is responsible for shipping, receiving, inventory control, and supporting daily…
Added 2 mins ago
Application Specialist
Emerson
Mansfield, MA
Apply technical judgment to resolve customer inquiries, clarify requirements, and coordinate with Engineering, Quality, Operations, and other internal experts when additional technical…
Added 2 mins ago
SA
Automotive General Service Technician
Sun Auto Tire and Service
Georgetown, TX
- $15 to $20 USD / hour
…hands-on maintenance, inspection, documentation, safety, and shop operations skills while learning from more experienced technicians. This experience can support growth toward more advanced…
Added 3 mins ago
Executive Assistant
G&J Pepsi-Cola Bottlers, Inc.
Cincinnati, OH
Provide high‑level, confidential administrative, analytical, and coordination support to the CFO and CHRO. This role blends executive support, finance/legal administration, HR program…
Added 3 mins ago
CN
Registration Assistant, Part-Time
Cincinnati Nature Center
Milford, OH · Goshen, OH
- Part-time
Reporting to the Associate Director of Programming and working with direction from the Registrar & Program Operations Coordinator, the part-time Registration Assistant plays an important…
Added 3 mins ago
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Unit Coordinator - Fox Valley School Sites (4822)
BOYS & GIRLS CLUB FOX VALLEY INC
Appleton, WI
- $17 to $20 USD / hour
As a Unit Coordinator, you’ll work in partnership with the Unit/Program Director to support daily operations at a school-based Club site. You’ll help lead program staff, deliver…
Added 3 mins ago
Administrative Support Associate - Advanced
East Carolina University
NC
License or Certification required by statute or regulation · License or Certification required by the Department
Added 3 mins ago
Associate Analyst, HR Technology
Delux Public Charter, LLC
United States
The Associate Analyst, HR Technology supports day-to-day operations, maintenance, and optimization of JSX’s HR Technology platforms - Workday. This position functions as a first point of…
Added 4 mins ago
Commercial Banking Administrator
Burke & Herbert Bank & Trust
Charleston, WV
The Commercial Banking Administrator will support Commercial Banking Executives in the origination of new loans and management of credit portfolios. This position will perform a variety of…
Added 4 mins ago
CI
HP Retail Sales Representative
Companies, Inc.
Albany, NY
- $19 USD / hour
Become a Part-Time HP Retail Sales Associate!
Added 4 mins ago
CI
HP Retail Sales Representative
Companies, Inc.
La Quinta, CA
- $18 USD / hour
Become a Part-Time HP Retail Sales Associate!
Added 4 mins ago
Senior Accountant
Default Brand
Bangor, ME
At Penobscot Community Health Care (PCHC), strong financial operations help make our mission possible: providing quality, accessible health care to the communities we serve. We're looking…

PDS Defense

Administrative Assistant 4

Sunnyvale, CA, United States

$37 to $47 USD / hour

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Job details

Pay: $37 to $47 USD / hour
Posting language: English
Posted: Nov 11, 2026

Original job description

Administrative Assistant 4 Job ID: 227134 Location: Sunnyvale, CA (Onsite) Pay Rate: $37.00 - $47.00 per hour Work Schedule: 9/80A Schedule Position Overview PDS Defense is seeking an experienced Administrative Assistant 4 to support the Senior Director of Global Supply Chain and the broader organization within the Marine Systems Business Unit. This position plays a critical role in ensuring efficient operations in a fast-paced, high-technology defense environment. The successful candidate will be highly organized, proactive, customer-focused, and capable of managing multiple priorities while exercising sound judgment and discretion.

Key Responsibilities

Provide comprehensive administrative support to the Senior Director of Global Supply Chain and department leadership.
Manage complex calendars, prioritize meetings, coordinate schedules, and resolve conflicts.
Arrange domestic and international travel and process expense reports in a timely manner.
Track action items and follow up on commitments on behalf of leadership.
Maintain confidential information and organized filing systems with the highest level of discretion.
Coordinate internal meetings, customer engagements, executive briefings, and special events, including logistics, catering, and conference room arrangements.
Manage visitor access procedures, including badge requests and guest coordination.
Respond to inquiries, manage communications, and route information appropriately.
Prepare professional correspondence, reports, presentations, and documents using Microsoft Office applications.
Host meetings, track department metrics, and document continuous improvement actions.
Develop high-impact PowerPoint presentations for Global Supply Chain leadership.
Serve as a key administrative liaison for supply chain leaders, managers, staff, and administrative partners.

Required Qualifications

High School Diploma and 6+ years of executive administrative support experience; OR
Associate Degree and 4+ years of executive administrative support experience; OR
Bachelor's Degree and 2+ years of executive administrative support experience.
Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and Outlook Calendar management.
Experience coordinating corporate meetings, conferences, and events.
Experience arranging travel and processing expense reports using Concur or similar systems.
Strong organizational, multitasking, and prioritization skills.
Excellent written and verbal communication skills.
Demonstrated experience handling sensitive and confidential information.
U.S. Citizenship required.

Preferred Qualifications

Experience with SharePoint and enterprise business systems such as SAP, Concur, and facilities management platforms.
Strong data analysis, reporting, and presentation development skills.
Experience supporting organizations within the government contracting or defense industry.
Basic financial and business acumen.
Exceptional proofreading and document review capabilities.
Proven ability to adapt and thrive in ambiguous, rapidly changing environments.

Ideal Candidate Profile The ideal candidate is a self-starter who anticipates needs, communicates effectively with all levels of leadership, and demonstrates exceptional attention to detail. This individual excels under pressure, manages competing priorities with confidence, and consistently delivers high-quality administrative support in a dynamic business environment.

Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.

Military connected talent encouraged to apply. VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.tadpgs.com/candidate-privacy/ or https://pdsdefense.com/candidate-privacy/ The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance

The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance

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More about this job

Skills

Supply chain management
Administrative support
Leadership
Logistics
Presentation skills
Microsoft Office
Process improvement
Microsoft PowerPoint
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Multitasking
Prioritization
Communication skills
Microsoft SharePoint
SAP
Data analysis
Reporting
Editing
Counselling

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Work requirements

Jobs in the United States