Administrative Assistant 4

Administrative Assistant 4 Job ID: 227134 Location: Sunnyvale, CA (Onsite) Pay Rate: $37.00 - $47.00 per hour Work Schedule: 9/80A Schedule Position Overview PDS Defense is seeking an experienced Administrative Assistant 4 to support the Senior Director of Global Supply Chain and the broader organization within the Marine Systems Business Unit. This position plays a critical role in ensuring efficient operations in a fast-paced, high-technology defense environment. The successful candidate will be highly organized, proactive, customer-focused, and capable of managing multiple priorities while exercising sound judgment and discretion.

Key Responsibilities

• Provide comprehensive administrative support to the Senior Director of Global Supply Chain and department leadership.
• Manage complex calendars, prioritize meetings, coordinate schedules, and resolve conflicts.
• Arrange domestic and international travel and process expense reports in a timely manner.
• Track action items and follow up on commitments on behalf of leadership.
• Maintain confidential information and organized filing systems with the highest level of discretion.
• Coordinate internal meetings, customer engagements, executive briefings, and special events, including logistics, catering, and conference room arrangements.
• Manage visitor access procedures, including badge requests and guest coordination.
• Respond to inquiries, manage communications, and route information appropriately.
• Prepare professional correspondence, reports, presentations, and documents using Microsoft Office applications.
• Host meetings, track department metrics, and document continuous improvement actions.
• Develop high-impact PowerPoint presentations for Global Supply Chain leadership.
• Serve as a key administrative liaison for supply chain leaders, managers, staff, and administrative partners.

Required Qualifications

• High School Diploma and 6+ years of executive administrative support experience; OR
• Associate Degree and 4+ years of executive administrative support experience; OR
• Bachelor's Degree and 2+ years of executive administrative support experience.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and Outlook Calendar management.
• Experience coordinating corporate meetings, conferences, and events.
• Experience arranging travel and processing expense reports using Concur or similar systems.
• Strong organizational, multitasking, and prioritization skills.
• Excellent written and verbal communication skills.
• Demonstrated experience handling sensitive and confidential information.
• U.S. Citizenship required.

Preferred Qualifications

• Experience with SharePoint and enterprise business systems such as SAP, Concur, and facilities management platforms.
• Strong data analysis, reporting, and presentation development skills.
• Experience supporting organizations within the government contracting or defense industry.
• Basic financial and business acumen.
• Exceptional proofreading and document review capabilities.
• Proven ability to adapt and thrive in ambiguous, rapidly changing environments.

Ideal Candidate Profile The ideal candidate is a self-starter who anticipates needs, communicates effectively with all levels of leadership, and demonstrates exceptional attention to detail. This individual excels under pressure, manages competing priorities with confidence, and consistently delivers high-quality administrative support in a dynamic business environment.

Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.

Military connected talent encouraged to apply. VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.tadpgs.com/candidate-privacy/ or https://pdsdefense.com/candidate-privacy/ The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Military connected talent encouraged to apply. VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.tadpgs.com/candidate-privacy/ or https://pdsdefense.com/candidate-privacy/ The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance