Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Location: Springfield, VA (not Remote nor Hybrid)

Position Type: Full-Time (40 hours/week)

Reports To: Director of Finance

Position Summary

We are seeking a detail-oriented, organized Accounts Payable Specialist to handle vendor invoicing, payment processing, and account reconciliations.

The ideal candidate possesses strong data-entry accuracy, basic bookkeeping knowledge, and the ability to work independently while seamlessly absorbing increased responsibilities.

Responsibilities

• Invoice Processing: Review, verify, code, and enter incoming vendor invoices with high attention to detail.
• Three-Way Matching: Match purchase orders, receiving documents, and invoices to verify billing accuracy.
• Vendor Inquiry Management: Serve as the point of contact for vendor questions regarding invoice status and payment schedules.
• Payment Preparation: Prepare weekly check runs, ACH payments, and electronic transfers for manager review.
• Record Keeping: Maintain digital vendor files, W-9s, and accounts payable documentation.
• Vendor Statement Reconciliations: Perform regular reconciliations of vendor ledgers against monthly statements to resolve discrepancies.
• Month-End Closing: Assist the accounting team with AP subledger-to-general-ledger reconciliations and month-end closing procedures.
• Expense Report Auditing: Process and audit employee expense reimbursements and corporate card statements.
• Year-End Reporting: Assist with annual 1099 filing preparation and internal/external audit support.

Qualifications & Skills

• Education: Associate's or Bachelor's degree in Accounting, Finance, or Business Administration preferred.
• Experience: 3 years of hands-on accounts payable, bookkeeping, or general accounting experience.
• Software Proficiency:
• Proficiency with accounting ERP systems (e.g., JAMIS).
• Solid working knowledge of Microsoft Excel (VLOOKUP's, basic formulas) and Word.
• Core Competencies:
• Exceptional data entry accuracy and numerical skill.
• Strong organizational and time-management abilities.
• Clear verbal and written communication skills for vendor and internal interactions.

Benefits

• Medical
• Dental
• Vision
• 401K
• Life Insurance
• PTO