Office Manager - Tinker Air Force Base

PCSI is looking for an Office Manager for our fleet maintenance team on Tinker Air Force Base. In this role, you'll provide administrative support for this location and coordinates communication between the site operations leaders and corporate departments.

As the Office Manager, you'll be responsible for maintaining records, including sensitive information like employee payroll data, government records like contracts and invoices, and documentation for employees to obtain Secret security clearance. You'll assist people with and without disabilities during the recruiting process as applicants and through onboarding as employees.

The ideal candidate for this role is someone who prioritizes confidentiality of sensitive information and approaches employee assistance with empathy for a diverse range of people.

Benefits Include:

• Annual bonus opportunity up to 6%.
• Medical, dental, vision, and other health benefit coverage: employer contribution offered to cover employee-only tier.
• 401(k) with company match up to 6%, with pre-tax and Roth options, and 100% immediate vesting upon eligibility.
• 21 days of PTO each year, in addition to all federal holidays.

Who We Are:

PCSI is a non-profit organization whose mission is to enhance the lives of people with disabilities through employment, advocacy, partnerships, and innovation. We vet, prepare, lead, and sustain a skilled workforce that provides top-tier services at job sites across the country. Our areas of expertise are wide and diverse; total facilities maintenance, hospital environmental services, custodial and grounds, disability awareness training, job coaching, and job placement are just a few. We integrate people with disabilities and veterans into meaningful jobs with competitive wages and benefits. Serving people of all abilities in their life’s journey is at the heart of what we do.

What You'll Do as Office Manager:

• Provide administrative support to site operations and employees, and maintain office efficiency.
• ​Respond to employee and customer calls and inquiries professionally, directing each request to the appropriate contact.
• ​Prepare and submit complete, accurate payroll data to the corporate Payroll department within required deadlines.
• ​Support the People Team by coordinating employee changes such as new hire system entries, FMLA, and benefits enrollment.
• ​Coordinate on-site new hire onboarding and orientation processes, ensuring required documentation is completed and submitted to the appropriate departments.
• ​Maintain personnel files for site employees, including disciplinary actions and confidential records.
• ​Maintain up-to-date training and professional certifications required for employees’ positions.
• ​Submit invoices in the accounting system and collaborate with corporate Accounts Payable.
• ​Maintain company and government records, including contracts, invoices, and security paperwork for the site.
• ​​Prepare, process, and maintain the required documentation for site employees to obtain and maintain Secret security clearance, including tracking clearance status, and renewal deadlines.
• ​Maintain office supplies and re-order supplies when required.
• ​Oversee monthly security checks to include RAMs (Random Antiterrorism Measures). ​
• Provide recruiting support for front-line positions by posting jobs, screening applicants, and collecting required documentation.
• Maintain Workforce Development reports and records while safeguarding confidential and sensitive information.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What You'll Need:

Required Qualifications:

• High school diploma or GED.
• Minimum of 5 years of prior office administration experience.
• Experience using an accounting system, payroll system, or HR information system (HRIS).

Preferred Qualifications:

• Experience supporting recruiting and hiring processes.
• Experience working with people with disabilities.

Knowledge, Skills and Abilities:

• Requires intermediate knowledge of Microsoft Office applications and PC functions.
• ​Ability to effectively listen and clearly communicate in person, in writing, and on the telephone.
• ​Ability to develop and maintain effective working relationships with employees, contract officials, and the public.
• ​Strong interpersonal skills and ability to maintain strict confidentiality of sensitive information.
• ​Ability to maintain attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
• ​Ability to be a self-starter and have strong time management skills.
• ​Ability to work well under pressure, multi-task, and handle multiple priorities.
• ​Ability to work both with minimal supervision and as a team player.​​

Other Requirements:

• Ability to pass criminal, drug, and driving screening.
• Possess valid driver’s license and maintain good driving record.
• Ability to obtain and maintain security clearance for assigned job.
• Must be able to obtain National Agency Check (NAC).

PCSI does not offer immigration sponsorship for this position. This includes visa types such as H-1B, TN, and STEM OPT. Please do not apply if you currently require or may require sponsorship now or in the future.

All veterans and/or persons with all types of disabilities are strongly encouraged to apply!