Catholic Liturgy Administrative Assistant

Liturgy Administrative Assistant (2026–2027) Our Lady of the Falls Catholic Community 810 Pearl Street, Chippewa Falls, WI 54729 “To invite all people to encounter Christ and inspire them to become saints.” Reports To: Director of Administration and Communications Pay: $19.35 per hour Status: Part-time, hourly, non-exempt. This is a ministerial position. Schedule: Hours are set with you, Monday through Friday between 9:00 a.m. and 5:00 p.m., plus some evenings and weekends Location: Our Lady of the Falls Central Office, 810 Pearl Street, Chippewa Falls, plus each of our five churches Help Our Parishes Pray Well Every Sunday, across five churches, dozens of people make the Mass happen. Lectors, servers, Extraordinary Ministers of Holy Communion, sacristans, and decorators all play a part. Someone has to make sure the right people are in the right places, the candles are stocked, the altar linens are clean, and the holy water fonts are full. That someone could be you. If you love the liturgy and like turning a busy calendar into something calm and well-organized, this part-time role lets you serve the prayer life of St. Charles Borromeo, St. Peter, Notre Dame, Holy Ghost, and St. Bridget. Position Summary The Liturgy Administrative Assistant handles the planning, scheduling, and supplies behind our Masses, sacraments, and devotions across all Our Lady of the Falls parishes. You’ll work closely with the Senior Liturgy Director or the Pastor, parish staff, liturgical ministers, and volunteers. This role calls for someone who pays close attention to detail and has a pastoral heart. You’ll keep records and schedules in order while helping make each church a prayerful, welcoming place. What You’ll Do Schedule Our Ministers

• Fill all liturgical roles for weekends and Holy Days across every OLF parish using Ministry Scheduler Pro
• Schedule liturgical minister trainings and reach out to ministers by email or phone
• Schedule extra ministers and work with church decorators for patronal feast days, All Souls Day, St. Blaise, Ash Wednesday, solemnities, Christmas, and the Triduum
• Coordinate scheduling for the Corpus Christi procession and Divine Mercy Sunday

Build Volunteer Teams

• Recruit and train setup and takedown teams at each church for Baptisms, weddings, and funerals
• Assign volunteers to refresh holy water fonts and replace candles, and to clean liturgical vessels and vestments
• Keep altar cloth and server alb cleaning schedules up to date

Care for Supplies and Sacred Spaces

• Track liturgical supplies and place orders, including Easter candles and palms
• Disinfect children’s activity bags and related items at each church

Other Duties

• Perform other duties consistent with the position as assigned by the Pastor or the Director of Administration and Communications

Who You Are You know the difference between an alb and a chasuble, and you notice when the Paschal candle is running low. You’re good at asking volunteers to serve and making them feel appreciated once they say yes. You keep track of a lot of moving parts without losing your calm, especially during Holy Week. And you see this work for what it is: making room for people to encounter Christ in the liturgy.

Qualifications

• Practicing Catholic in good standing with the Church, with a working knowledge of parish life, Catholic terminology, and the sacraments
• High school diploma required. An associate or bachelor’s degree in business administration, communications, office administration, or a related field is preferred
• Two or more years of administrative, office management, or related experience preferred
• Strong organization and time management, with careful attention to detail
• Clear, professional writing and speaking skills
• Discretion with confidential and sensitive information
• Comfort with Microsoft Office, Google Calendar, databases, email, and standard office equipment
• Willingness to learn parish management and church administrative software
• A courteous, compassionate manner with clergy, staff, volunteers, and parishioners
• Ability to work independently, juggle priorities, and adjust when schedules change
• Successful completion of all diocesan background checks and Protect and Heal training

Catholic Identity and Mission This position is a ministry of the parish. The person in this role shows faithful respect for the teachings and mission of the Catholic Church, supports the spiritual and pastoral work of our parishes, and offers a welcoming presence to every parishioner and visitor. They also uphold parish policies, diocesan requirements, and appropriate standards of confidentiality and professional conduct. Core Competencies

• Organization: Keeps schedules, records, and projects accurate and current
• Communication: Communicates clearly, respectfully, and professionally
• Confidentiality: Handles sensitive information with discretion
• Service: Brings generosity, patience, and a willingness to help
• Teamwork: Works well with clergy, parish staff, ministry leaders, and volunteers
• Initiative: Sees what’s needed and acts without waiting to be asked
• Faith and Mission: Supports and advances the Catholic mission of our parishes

Physical and Work Requirements

• Work happens in the parish office and at each of our churches
• Ability to sit, stand, walk, use standard office equipment, and occasionally lift or move materials
• Some evening and weekend hours for parish events, meetings, and special liturgies
• Reliable personal transportation between OLF parish campuses

Equal Opportunity and Ministry Statement Our Lady of the Falls is committed to a professional, respectful, and welcoming workplace. Employment is subject to applicable parish and diocesan policies, the requirements of the Catholic Church, and the expectations of this position as a ministry of the parish.