Jobs in the United States

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Added 5 mins ago
R
Community Association Manager (ECO102126)
RealManage
Englewood, CO
- $65,000 to $75,000 USD / year
…language for coaching and recognition, and a standard every associate can own. It guides how we serve our clients, how we serve each other, and how we…
Added 5 mins ago
Supply Chain Manager 1
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Sheffield Village, OH · Avon Lake, OH
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Added 6 mins ago
Facilities Engineering & Design Senior Leader
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Partner across market, technical, and project leadership to align people and resources with current needs and future growth.
Added 6 mins ago
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Current OSHA 30-Hour certification required · Current First Aid & CPR certification required
Added 6 mins ago
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Added 6 mins ago
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Contract Hardware
Altoona, PA
Career Growth: Opportunities for ongoing professional development, mentorship, and clear pathways to Senior Estimating, Project Management, or Outside Sales within a growing regional…
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Project Manager
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Altoona, PA
Job description: Project Manager (Main Office)
Added 7 mins ago
Program Coordinator, Workforce Transformation
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Reports to: Associate Vice President, Workforce Transformation
Added 9 mins ago
Senior Advisor, Safety, Gas
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…the National Safety Council’s Advanced Safety Certificate, Associate Safety Professional (ASP), Certified Safety Professional (CSP)…
Added 10 mins ago
PS
Executive Assistant
Paul Smith's College
Paul Smiths, NY
- $63,500 to $66,500 USD / year
The position combines long-term project support with the flexibility to pivot when needs arise. The Executive Assistant moves multi-semester projects forward, including documentation,…
Added 14 mins ago
Senior Field Service Specialist
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Added 19 mins ago
Engineer - Gas Operations
Career finder
Allegan, MI · Benton Harbor, MI · Coldwater, MI · Monroe, MI
Must possess a valid driver's license and meet company standards for driving
Added 22 mins ago
JC
Building Automation Systems Manager
John Carroll University
OH
- $25 to $30 USD / hour
Works closely with the engineering team to facilitate future projects, reviewing functional scopes, cost analysis, and comparative options to increase project efficiencies.
Added 25 mins ago
D
Carrier Sales Representative, Cloud Freight Operations, Road US | Day Shift
DSV
Lancaster, TX
- $65,000 to $75,000 USD / year
Job Posting Title: Carrier Sales Representative, Cloud Freight Operations, Road US | Day Shift
Added 25 mins ago
D
Carrier Sales Representative, Cloud Freight Operations | Overnight Shift | 7 on/7 off schedule
DSV
Lancaster, TX
- $65,000 to $75,000 USD / year
Added 26 mins ago
Marketing Automation Senior Associate
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Plano, TX · Chicago, IL
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Added 27 mins ago
LH
Full Time - Sales Specialist - Flooring - Closing
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- Full-time
…products they need and encourage them to transform a great project idea into reality. If you enjoy helping people and solving problems in a fast-paced environment, this is the perfect role…
Added 27 mins ago
LH
Full Time - Merchandising Service Associate - Day
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Fort Worth, TX
- Full-time
As a Lowe's Merchandising Services Associate, you are a key connection point between Merchandising and Store Operations, allowing us to deliver a great shopping experience in every Lowe's…
Added 27 mins ago
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Full Time - Merchandising Service Associate - Day
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- Full-time
As a Lowe's Merchandising Services Associate, you are a key connection point between Merchandising and Store Operations, allowing us to deliver a great shopping experience in every Lowe's…
Added 28 mins ago
Seasonal Retail Housekeeping Associate, Herald Square
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Project a courteous and professional demeanor to all internal and external customers
Added 31 mins ago
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South Bend, IN
Associate complies with the following organizational requirements:
Added 32 mins ago
TT
Associate Director, Clinical Scientist
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Denver, CO
- $150,000 to $195,000 USD / year
The Associate Director, Clinical Science, supports Travere's ongoing and future clinical development and life-cycle activities. Working with cross-functional study teams, this role…
Added 32 mins ago
UI
Estimator I
UFP Industries, Inc.
Berthoud, CO
- $25 to $30 USD / hour
…operations, and customers to deliver exceptional service and project…
Added 32 mins ago
UO
Assistant Director of Alumni Relations, Reunion Committees
University of Colorado Denver
Aurora, CO
- $73,769 to $76,000 USD / year
Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings
Added 32 mins ago
HG
Project Manager
HOK Group Inc
Denver, CO
- $40,123 USD / year
HOK is seeking a Project Manager to join our Denver studio. As a Project Manager, you will partner with Project Architects, Project Designers, consultants, and clients to lead projects…

Paul Smith's College

Executive Assistant

Paul Smiths, NY, United States

$63,500 to $66,500 USD / year

Apply on paulsmith.clearcompany.com About employer

Applications open in a new tab.

Job details

Pay: $63,500 to $66,500 USD / year
Experience: At least 3 years of administrative or executive support experience.
Posting language: English
Posted: Nov 12, 2026

Original job description

Position: Executive Assistant to the Dean of Curriculum and Dean of Student Life

Status: Regular, Full-time, 12-month, Exempt

Department: Academic Affairs, with shared service to Student Life

Reports to: Dean of Curriculum (direct); dotted line to the Dean of Student Life

Salary: $63,500.00-$66,500.00/year

Description:

Paul Smith’s College seeks an organized, adaptable Executive Assistant to support two members of the President’s cabinet: the Dean of Curriculum and the Dean of Student Life. Working across Academic Affairs and Student Life, the Executive Assistant supports the effective operation of both offices, keeping longer-term work on track while responding quickly to more immediate needs.

The position combines long-term project support with the flexibility to pivot when needs arise. The Executive Assistant moves multi-semester projects forward, including documentation, reporting, data, and recurring cycles, and responds quickly to urgent matters such as student and family concerns, time-sensitive meetings, and crisis follow-up. The Executive Assistant also coordinates with the Executive Assistant to the President on cabinet-level matters.

The Dean of Curriculum serves as the primary supervisor, with responsibility for overall workload coordination. The Dean of Student Life directs work performed on behalf of Student Life. The deans collaborate to establish priorities and address competing demands, recognizing that the position will primarily support Academic Affairs while also providing regular, substantive support to Student Life. The deans communicate regularly regarding workload and priorities, and the Dean of Student Life provides input into the Executive Assistant’s performance evaluation.

Duties & Responsibilities:

The Executive Assistant performs all of the following for both deans.

Project and long-term support

Manage timelines, task lists, and status tracking for multi-semester projects and initiatives; flag upcoming deadlines.
Prepare, format, and proofread reports, submissions, memos, presentations, and policy documents, including required internal and external reporting.
Maintain databases, trackers, and records for both offices.
Coordinate the collection of information from relevant offices and departments; compile, analyze, and summarize data to support regular reporting, planning, and decision-making.
Maintain SharePoint pages, Teams sites, and shared files so materials stay current and accessible.
Track recurring cycles and committee work, and keep related documentation organized.

Responsive and agile support

Reprioritize work quickly when urgent needs arise, and communicate shifts to both deans.
Schedule and coordinate time-sensitive meetings with students, families, staff, and external partners.
Serve as a first point of contact for both offices: triage calls and email, and route inquiries to the right office.
Draft and send communications to students, families, and campus partners on the deans’ behalf.
Provide administrative and logistical support for urgent and/or sensitive matters, including coordinating meetings and tracking follow-up actions as directed.
Support events, programs, and initiatives with planning and logistics.

Office administration

Manage complex calendars and coordinate meetings.
Prepare agendas, materials, and minutes for meetings, committees, and retreats; track action items to completion.
Process purchase requests, invoices, travel, and reimbursements; help monitor departmental budgets.
In accordance with College policy, use approved AI tools to create documents and processes.
Maintain confidential student and personnel records in compliance with FERPA and College policy.
Coordinate with the Executive Assistant to the President on cabinet scheduling and materials.
Coordinate with other administrative staff so coverage is clear and work is not duplicated.
Perform other duties as assigned by the Dean of Curriculum.

Qualifications:

Associate’s degree, or an equivalent combination of education and experience.
At least 3 years of administrative or executive support experience.
Advanced skill with Microsoft Word, Excel, Outlook, Teams, and SharePoint.
Strong written and oral communication skills.
Occasional evening or weekend work may be required for events (such as open houses) or urgent student matters.
Ability to work with a broad range of diverse individuals and groups to form a safe and inclusive campus community.
Demonstrated ability to manage multiple projects and deadlines at once, and the flexibility to shift between planned project work and urgent requests without losing track of either.
Sound judgment and discretion with confidential student and personnel information.
Strong organization, follow-through, and attention to detail, especially with deadlines and document versions.
A calm, professional, student-centered manner, including in stressful situations.
Ability to work independently and anticipate needs before they become urgent.
Ability to build working relationships with faculty, staff, students, families, and external partners.

Preferred:

Bachelor’s degree.
Experience in higher education, especially in academic affairs or student affairs.
Familiarity with accreditation, state reporting, or other compliance documentation.
Familiarity with FERPA and student information systems.
Adept at leveraging AI to increase efficiency.
Experience with basic data analysis and project management or request tracking tools.

Paul Smith’s College is an equal opportunity employer. Position descriptions are created that focus on essential functions, using inclusive language, and avoid unnecessary or discriminatory requirements.

Submission deadline of December 10th, 2026

Apply on paulsmith.clearcompany.com About employer

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Jobs in the United States