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Added just now
Payroll Manager
Xanitos
Newtown Square, PA
The Payroll Manager will oversee and supervise the organization’s payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.
Added just now
Payroll Manager
Xanitos
Newtown Square, PA
The Payroll Manager will oversee and supervise the organization’s payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.
Added just now
Payroll Manager
Xanitos
Atlanta, GA
The Payroll Manager will oversee and supervise the organization’s payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.
Added just now
Payroll Manager
Xanitos
Media, PA
The Payroll Manager will oversee and supervise the organization’s payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.
Added just now
Compensation Manager - Las Vegas / Reno, NV
IGT, a Nevada Corporation
Reno, NV · Las Vegas, NV
…ensuring job description duties align with the performance of day-to-day job responsibilities and meet FLSA standards and exemption testing…
Added just now
Nuclear Reactor Technician I or Nuclear Reactor Technician II - Oconee Nuclear Station
Duke Energy Carolinas, LLC
Seneca, SC
Build an exciting, rewarding career with us – help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work…
Added just now
Nuclear Instrument and Electrical Technician I or Nuclear Instrument and Electrical Technician II - Oconee Nuclear Station
Duke Energy Carolinas, LLC
Seneca, SC
Build an exciting, rewarding career with us – help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work…
Added just now
GB
Engineering Project Manager
Great Basin Industrial
Kaysville, UT
- $70,000 to $120,000 USD / year
The Engineering Project Manager supports the execution of engineering and detailing projects under the guidance of senior project managers. This role assists with schedules, documentation,…
Added just now
ES
Direct Support Professional
Easter Seals Hawaii
HI
- $18 to $20 USD / hour
Report any safety concerns to the Program Manager or other supervisor.
Added just now
HN
Utilization Management nurse
HUMBOLDT-DEL NORTE INDEPENDENT PRACTICE ASSOCIATION
Eureka, CA
- $45 to $63.17 USD / hour
…Medical Management Team (UM Medical Director, UM Department Manager, and Customer Service). UM nurse coordinates IPA member care utilizing knowledgeable, clear, timely, effective and…
Added just now
Store Manager
GNC Holdings LLC
Las Cruces, NM
…quality and safety standards are rewarded through GNC's incentive program, creating the opportunity to significantly increase their…
Added just now
SO
Senior Administratv Specialist
State of Kansas
KS
- $19.25 USD / hour
Search Keywords: “Full-time”, “Day Shift”, “Senior Administrative Specialist”; “Criminal Records”, “Records Maintenance”
Added just now
SO
Senior Administratv Specialist
State of Kansas
KS
- $19.25 USD / hour
Search Keywords: “Full-time”, “Day Shift”, “Senior Administrative Specialist”; “Criminal Records” “Customer Service” “Records Maintenance”
Added just now
Senior Market and Competitive Intelligence Analyst
Black & Veatch Family of Companies
Overland Park, KS
At Black & Veatch, you’ll be part of work that matters - designing, creating, and building the infrastructure communities rely on every day, from concept through execution.
Added just now
AF
Direct Support Professional - Community Day Services (CDS) (58483)
ASSOCIATION FOR INDIVIDUAL DEVELOPMENT
Aurora, IL
- $19.5 USD / hour
The DSP – Community Day Services (CDS) is assigned to work directly with someone who has an identified, specialized medical support need or behavior support need. The DSP – CDS is…
Added 1 min ago
BH
Subassembly Operator (7:00pm - 7:00am)
Baxter Healthcare Corporation
Marion, NC
- $21.6 USD / hour
Baxter is focused on saving and sustaining lives by manufacturing high-quality products. We strive to create quality products for our customers each day.
Added 1 min ago
Senior Manufacturing Manager
Baxter Healthcare Corporation
Cleveland, MS
…benefits include medical and dental coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident…
Added 1 min ago
Virtual Sales Enterprise Territory Manager
Baxter Healthcare Corporation
Remote, United States
…benefits include medical and dental coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident…
Added 1 min ago
Manager, Strategic Allowances Administration
at Marriott
Bethesda, MD
The Manager reports to the Senior Manager, Allowance/GPO Reporting and executes end-to-end allowance administration activities for assigned strategic supplier and enterprise programs. In…
Added 1 min ago
HY
Residential Manager
Huckleberry Youth Programs
San Francisco, CA
- $75,000 to $80,000 USD / year
The Residential Manager is responsible, under the supervision of the Program Director, for facilitating the day to day operations of the shelter program. Responsibilities include the…
Added 1 min ago
Account Executive
BFI WASTE SERVICES OF PENNSYLVANIA, LLC
King Of Prussia, PA
Regularly meets with Sales Manager to review weekly customer retention and relationship activities, progress versus goals and status of key customer relationships.
Added 1 min ago
Account Executive
REPUBLIC SERVICES OF INDIANA, LIMITED PARTNERSHIP
Indianapolis, IN
Regularly meets with Sales Manager to review weekly customer retention and relationship activities, progress versus goals and status of key customer relationships.
Added 1 min ago
Associate Account Manager
REPUBLIC SERVICES OF FLORIDA, LIMITED PARTNERSHIP
Springfield, IL
POSITION SUMMARY: The Associate Account Manager is responsible for proactively maintaining and retaining relationships with existing
Added 1 min ago
Area Accounting Center Associate Manager
ALLIED SERVICES, LLC
Remote, United States
POSITION SUMMARY: The Area Accounting Center Associate Manager leads an efficient team of accountants to ensure timely and accurate financial reporting, with direction from the Accounting…
Added 1 min ago
DIESEL MECHANIC B OGDEN, UT!
ALLIED WASTE SERVICES OF NORTH AMERICA, LLC
West Haven, UT
POSITION SUMMARY: With direct supervision from a Lead Technician, Maintenance Supervisor or Maintenance Manager, a Maintenance Technician B performs repair and maintenance work on diesel…

Closed listing

Pacific Neuropsychiatric Specialists Inc

Facility Operations Coordinator

Irvine, CA, United States

$23 to $26 USD / hour

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Pay: $23 to $26 USD / hour
Posting language: English
Posted: Nov 9, 2026

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Original job description

Archived listing. The details below describe a past opening.

Benefits:

Health insurance
Paid time off
Vision insurance
401(k) matching
Dental insurance

Job Summary

Under the direction of the Facility Operations & Customer Success Manager, the Facility Operations Coordinator serves as the liaison between PNS and its contracted facilities, ensuring clear and consistent communication and continuity of care. The Coordinator provides day-to-day administrative and operational support to PNS providers and to partner mental health and drug and alcohol treatment facilities, including scheduling, provider and facility support, onboarding and training, and tracking and documentation.

PNS partners with multiple mental health and substance use treatment facilities, providing psychiatric services as an extension of each facility's overall treatment program. Because each facility has unique operational needs, expectations, and challenges, this role requires flexibility and adaptability. The Coordinator must be able to adjust to changing priorities, accommodate reasonable requests, and respond to unexpected situations while maintaining a high level of customer service and support.

Knowledge, Skills, and Abilities

Friendly, outgoing, people-oriented, with strong customer service and telephone etiquette
Excellent written and verbal communication skills
Ability to clearly train and guide providers and facility staff on systems and processes
Strong computer and smartphone skills, with the ability to navigate and work across multiple EMR (electronic medical record) systems, communication platforms, and email accounts.
Proficiency in Google Workspace, including Google Calendar, Sheets, and Drive
Ability to prioritize multiple tasks at once and manage high stress in a fast-paced environment of changing priorities
Strong sense of urgency and reliable follow-through on pending items
Ability to work with little or no supervision
Attention to detail and strong problem-solving skills
Ability to follow established policies and procedures consistently
Working knowledge of HIPAA and secure handling of confidential information
Ability to professionally interact with all levels of staff

Education and Experience

High school diploma required; college or equivalent education preferred
Experience in a Healthcare setting or equivalent required
Experience in a mental health or substance use disorder setting preferred

Physical Requirements

Dependable attendance is required
Ability to sit, walk, squat, bend, stand, reach, lift up to 40 lbs, and type for extended periods
Visual acuity sufficient to maintain accurate records and understand written directions
Ability to speak and hear sufficiently to give and receive information in person and by telephone
Fine motor skills adequate for using computers and medical equipment or supplies, as needed

Duties and Responsibilities

The following are essential job functions. This list is not all-inclusive and may be revised, and additional duties may be assigned as needed.

Facility Liaison and Support

Serve as the primary point of contact between internal teams and contracted facilities for patient-related and administrative needs
Maintain friendly, consistent communication with facilities about their patients, including medication refill requests, form statuses, and patient questions
Assist and guide facilities with day-to-day administrative tasks, such as medication enrollment forms, FMLA and disability paperwork, letters, and other forms
Support verification of benefits and medication prior authorization processes, including follow-up as needed
Adapt to varying operational needs, changing priorities, and unexpected requests across multiple contracted facilities while maintaining flexibility, professionalism, and a solutions-oriented approach
Build strong working relationships with facility staff by providing responsive, reliable, and consistent support
Navigate and manage multiple EMR systems and two separate email accounts to support daily operations, maintain communication, and access facility-specific patient records and information.

Communication and Escalation

Monitor and respond to emails, voicemails, and messaging platforms, and ensure provider responses, within the established cutoff times
Ability to properly route requests to the correct owner, and escalate issues outside the scope of daily operations to the direct manager
Follow through consistently on all pending items, as they directly impact patient care, and work with a sense of urgency

Scheduling and Coordination

Schedule and coordinate patient appointments, including transfer of care, alumni, procedures, and peer-to-peer review appointments, ensuring details are accurate and communicated to all parties
Maintain calendars and appointment trackers across multiple platforms, and report any discrepancies
Coordinate medication sample pickups
Assist with provider coverage scheduling as needed

Provider Support

Assist providers with administrative tasks, including obtaining schedule rosters, uploading lab reports and referral forms, and entering orders and results into patient charts
Troubleshoot and assist providers with technical issues in EMR and prescribing platforms
Create patient charts and support intake and evaluation workflows in the EMR
Ensure provider billing sheets are completed as required

Onboarding, Offboarding, and Training

Onboard new facilities and providers following established onboarding checklists
Offboard facilities when indicated, including the transition to the appropriate representative
Train providers and facilities on how to use TigerConnect, and train facilities on how to complete and submit patient forms, including work-related forms
Coordinate provider training and shadowing during transitions

Tracking, Records, and Compliance

Maintain accurate, HIPAA-compliant records and logs, including procedure and injection logs, lab results, signature stamps, and alumni balances
Monitor patient counts to ensure they align with facility schedules and flag discrepancies

Team Support

Cover for team members during absences
Assist with projects and perform additional duties as assigned

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